Centers for Disease Control and Prevention (CDC), Procurement & Grants Office, Contracts & Purchases Branch, 255 East Paces Ferry Rd, N.E, Rm 419, Atlanta, GA 30305

R -- DOMESTIC AND FOREIGN SERIAL SUBSCRIPTION SERVICES TO SUPPORT CDC'S INTEGRATED LIBRARY SYSTEM SOL 97-144(N) DUE 071597 POC Rebecca Strawbridge, Contract Specialist, (404) 842-6827 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This synopsis/solicitation number 97-144(N) is issued as a Request for Proposal. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 90-46. This procurement is unrestricted. The standard industrial classification code (SIC) is 5961. Small business size standard: Average annual receipts for each of the three preceding fiscal years do not exceed $18.5 Million. DESCRIPTION OF SERVICES TO BE ACQUIRED: New and renewal subscription services for domestic and foreign periodicals, newspapers, journals, and other serial publications to single or multiple addressees, and related services. This contract will centralize ordering, payment, and handling of publications, including processing claims for missing issues of ordered periodicals, providing serials price, union listing and other serial management functions and information and management reports. Contractor shall provide CDC with training in the use of its services. Estimated number of subscriptions is 1,767. Approximately 95% of subscription orders will be renewals. ON-LINE ACCESS: Contractor shall provide an easy-to-use on-line claiming, ordering and inquiry system for serials and account management. Contractor shall provide on-line access so that CDC can place orders electronically. In addition to a printed annual catalog provided by the contractor, the contractor shall provide on-line access to its catalog of available titles. In addition to the contractor supplying CDC with claim forms, the contractor shall provide on-line access so that CDC can file claims on-line electronically. SUBSCRIPTION PERIOD: Publisher permitting, contractor shall be required to place subscriptions at any time during the year, and to assist in prorating for common expiration date. Contractor shall be able to provide one-, two-, or three- year subscriptions to take advantage of reduced multi-year rates (when available), as well as offering staggered ordering of multi-year subscriptions. Contractor shall provide administrative services for each subscription placed until three months after its expiration (i.e. publication of the last issue covered by that subscription period). PUBLICATION OF PRE-ORDER PRICE QUOTES: Contractor shall provide price quotes for new and renewal titles for the purpose of pre-order competition. Prices quoted shall be based on the publisher price at the time of the quote. Estimates for "bill later" items shall be included. Service fee percentages and volume discounts shall be binding as quoted. The contract term shall be one year, with the option to extend the term for four (4) successive one- (1) year periods. This will be an Indefinite Delivery/Indefinite Quantity contract. The FAR provisions 52.212-1, Instructions to Offerors -- Commercial Items and FAR 52.212-2 Evaluation -- Commercial Items apply to this acquisition. EVALUATION FACTORS AND INSTRUCTIONS TO OFERORS: Each evaluation factor will be evaluated separately (technical conformance, past performance, price) as follows: (a) Technical Conformance: Offers will be evaluated on a pass/fail basis as to the conformance of the proposed services with the minimum specifications identified in the synopsis. The proposal must include descriptions, specifications, product literature, etc., sufficient to substantiate that the services offered meets requirements. The Government reserves the right to require validation of proposed services and to obtain information for use in the validation from any sources, including sources outside the Government. (b) Past performance will be used as an evaluation factor in determining the most advantageous offer to the Government. Offers will be assigned a risk assessment based on information that CDC obtains from the offeror's past performance information. In addition, references other than those identified by the offeror may be contacted by the Government and used in the evaluation of the offeror's past performance. Risk assessment will be a subjective rating (high, low, moderate) that will be used as a separate evaluation factor. Offerors shall provide a list of the last ten contracts in-process and completed during the past three years, which are similar in size and complexity to this acquisition. Contracts listed may include those entered into by the Federal Government, agencies of state and local Governments, and commercial contractors. The following information is required for each contract reference: (1) name and address of customer/client or Government agency, (2) contract number, (3) contract type, (4) total contract value, (5) description of requirement, (6) Contracting Officer's name, address, and telephone number, and (7) Project Officer's name, address, and telephone number. (c) Price will be evaluated based on any discount, and separate fixed fee, and fee for use/service access structures offered to the Government. Award shall be made to the eligible, responsible offeror whose offer, conforming to the solicitation, is determined most advantageous to the Government, price and other factors considered. Technical conformance and past performance, when combined, will be approximately equal to price. The Government intends to evaluate proposals and award a contract without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, initial offers should contain the offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contraction Officer to be necessary. Award will be made to the offeror whose proposal provides the greatest overall value to the Government. EVALUATION FACTORS FOR AWARD: A cost/technical trade-off analysis will be conducted such that business judgement will be exercised in selecting the most advantageous alternative to the Government, considering both the technical merit and price of proposals. The determination of the greatest overall value will be made by comparing the differences in the value of performance capability factors for each value-added feature with the difference in the prices proposed. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability features. CONTRACT CLAUSES: Offerors are advised that FAR provision 52.212-3, Offeror Representations and Certification -- Commercial Items applies to this acquisition. Offerors are to include a completed copy of this provision. FAR provisions 52.212-4, Contract Terms and Conditions -- Commercial Items, 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, 52.203-6, Restrictions on Subcontractor Sales to the Government, 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity, 52.219-8, Utilization of Small, Small Disadvantaged and Women- Owned Small Business Concerns, 52.222-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212) and 52.222- 36, Affirmative Action for Handicapped Workers (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.239-1 Privacy or Security Safeguards apply to this acquisition. Offers are due July 15, 1997, 2:00 P.M. local time. Please submit offers to the Centers for Disease Control and Prevention/PGO, Attn: Rebecca Strawbridge, 255 East Paces Ferry Rd., NE, MS E01, Atlanta, GA 30305. 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