Department of Veterans Affairs Medical Center, 10 North Greene Street, Baltimore, MD 21201

R -- FILING PROJECT SOL RFP 512(B)-15-97 DUE 072597 POC Carol L. Pomraning (410) 605-7156 The Veterans Administration, 10 North Greene Street, Baltimore, MD 21201, intends to award a service contract for a Loose Note Filing Project. Request for Proposal (RFP) No. 512(B)-15-97 is a combined synopsis/solicitation for commercial items prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This annoucement constitutes the only solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This proposed contract is 100% set aside for small business concerns. The Standard Industrial Classification is 8744, Facilities Support Management Services; Size Standard $5.0 million. Scope of Work: (A) The contractor is required to provide: (1) Sorting of all loose notes (medical and administrative) into terminal digit order. (2) Drop filing of loose notes (medical and administrative) into the appropriate patient record or outguide. (3) On-site supervisor and appropriate personnel to accomplish task. The work must be completed during other than the regular tour of duty, i.e., between 4:30pm and 8:00am, Monday through Friday and/or on the weekends. (4) Written weekly updates identifying progress provided to File Room Supervisor and Chief, Health Information Management. (5) Project completion within three (3) months of start date. (6) A description of the method of security to be utilized for maintaining privacy and confidentiality of patient information. The contractor assumes responsibility for compliance with the Federal Privacy Act in all aspects with regard to material or data provided to the contractor relating to this project. (B) Description of Work: (1) The current backlog consists of approximately 90 feet or 108,000 documents. Documents include medical and administrative notes. (2) All notes must be screened to identify appropriateness for filing and sorted into terminal digit order. (3) All notes must be drop filed into the appropriate patient record (medical and/or administrative ) or into an outguide which is appropriately filed. (C) Equipment: The VA Maryland Health Care System will provide all equipment and supplies required, i.e., sorters, carts, outguides, tables, chairs, and office supplies. The following incorporated clauses and provisions are applicable to this acquisition: 52.212-1, Instructions to Offerors -- Commercial Items; 52.212-2, Evaluation Commercial Items apply to this acquisition with evalution criteria to include: (1) Technical Capability to meet agency's needs; (2) Past performance; and (3) Price. (Award will be made to the offeror obtaining the most points and whose proposal will be the most advantageous to the Government. Award will NOT necessarily be made to the lowest priced offer. All evaluation factors have equal weight.) Offerors are to include a completed copy of the FAR provision 52.212-3 with their offer. Also included: 52.212-4, Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items; 52.233-3, Protest After Award; 52.222-26, Equal Opportunity; 52.232-33, Mandatory Information for Electronics Funds Transfer Payment. Contractors who wish to be considered must submit their proposal on company letterhead along with commercial literature and brochures on the service being offered that meets Government requirements. Any interested parties must submit their proposals no later than July 25, 1997 at 4pm, Eastern Standard time. No fax or telephonic proposals will be accepted. The Government intends to evaluate offers and award a contract without discussion with offerors. Therefore, the offers should contain the offeror's best terms and technical standpoint. (0184)

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