INL/RM/MS, Department Of State, 2430 E Street NW, SA-44 South Bldg., Washington, D.C. 20520

R -- CONFERENCE FACILITITES IN BOSTON, MASS. SOL INLTH-97-03 DUE 071197 POC Barbra Postell (202)776-8722 The Department of State, Bureau for International Narcotics and Law Enforcement Affairs will host a three day meeting of the P-8 Senior Experts Group (Lyon Group) in Boston, Mass. either October 27-29, 1997 or on three consecutive days in the first week in November, 1997. The Department expects attendance by approximately 100 senior personnel from Canada, France, Germany, Italy, the United Kingdom, Russia, Japan, the European Community as well as technical and support personnel from the U.S. Departments of State, Justice, and Treasury. The Department requests quotations from facilities in the City of Boston, prefereably in the area of Boston harbour or Back Bay. This notice constitutes the request for quotations. No other solicitation will be issued. Facilities Required: 1. Single lodging for each of 100 attendees 2. Available meal service on the premises 3. One large plenary room capable of seating 100 people. The room shall have a hollow square table accomodating 40 people with additional seatingbehind the table. A podium with a public address system is required as are 18 microphones to be located on the main table, two each for each of nine delegations. 4. Two smaller "breakout" rooms accomodating a minimum of 40 people. Each room must be equipped with a sound system. Each room shall have a hollow table and minimum of 10 microphones on the table. 5. A "control" room which will be staffed by three U.S. government personnel.The room must be equipped with the following: -- one high speed copier w/collator, -- three desk top personal computers (minimum capability: pentium, 133mhz loaded with Word for Windows, version 6.0), -- two laser printers connected to the PCs, -- a minimum of four telephones, -- assorted standard office supplies (e.g. staplers, paper clips, rubber bands, etc.) -- 50,000 sheets (10 boxes, 5,000 sheets each)if dual purpose copy paper 6. Conference break refreshments in a location dedicated to the Lyon Group, one mid-morning, one mid-afternoon each day of the meeting 7. The services of a conference coordinator/planner to assist the Department with logistical and administrative arrangements prior to and during the meeting. Respondents are required to provide pricing as follows: -- For item 1, per room/night -- For item 2, illustrative price per meal (Department does not expect to include the cost of meals in the order/contract to be issued pursuant to thisrequest for quotations.) -- For items 3, 4, 5, and 6, a unit price for each -- For item 7, an hourly rate (standard and overtime, if applicable) Quotations must identify the three day period offered and are to be submitted not later than 3:00 p.m., July 11, 1997. (0188)

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