341st Contracting Squadron, 7015 Goddard Drive, Malmstrom AFB, MT 59402-6863

R -- A-76 COST COMPARISON STUDY FOR OPERATION OF THE BASE SUPPLY, CIVIL ENGINEERING MATERIEL ACQUISITION AND LSS MATERIEL CONTROL FUNCTIONS ON MALMSTROM AFB, MT SOL F24604 97 R0008 DUE 101097 POC Contact Bill Martin, Contract Specialist, 406-731-4040, Jean Stone, Contracting Officer, 406-731-4018 WEB: http://www.malmstrom.af.mil/cons/341cons.html, http://www.malmstrom.af.mil/cons/341cons.html. DESCRIPTION OF SERVICES: Request for Proposal for an OMB Circular, A-76 Cost Comparison study for three operations on Malmstrom AFB, MT. The three operations are the Base supply Function, The Civil Engineering Materiel Acquisition Function and the LSS Materiel Control Function. Following are the narratives of the three services that are within the A-76 Cost Comparison Study. The narratives may not be all inclusive, but will provide the information for you to make a reasonable assumption of the services included. The Base Supply Function: 341st Supply Squadron is currently responsible to the 341 Missile Wing for ensuring mission capable resources are readily available to the wing and its tenant units. Additionally, it performs research and records maintenance, repair cycle support, and demand processing functions. The squadron is responsible for operating an effective customer service center that ensures timely processing of customer requests and inquiries. It monitors repair of all base repairable assets. The organization manages and controls over $44 million in material assets and is responsible for the quality control of more than 16,500 stock numbers. Operates an internal inspection program which helps provide customers reliable product support. Ensures currency of assets with limited shelf life, to include chemical assets. Manages assets refused by organizations that ordered them; inspects assets entering the system for adequacy, and ensures proper storage and care for stored items. Resolves customer concerns and assembles needed administrative reports. In-processes and out-processes material assets to include documentation and descrepancy reports as required. Moves property to its on-base destination, ensuring timeliness in doing so, and manages its own vehicle fleet. Manages storage and issue of goods, maintains an accurate stock number directory on a daily basis. Responsible for ordering, storing and issue processing of, and tracking hazardous assets entering the base in accordance with all applicable regulations. Included is a component of the 341st Supply Squadron for the management of petroleum fuels to support the Missile Wing. The fuels flight is responsible for acquiring, storing and issuing fuels as necessary. Develops emergency fuel support plans; it also conducts some internal training. This component is responsible for quality control of, and reports as needed for a fuels accornt. It works normal business hours, but has qualified individuals on call. The 341st Supply Squadron is the base focal point for equipment items maintained on authorized/in-use details. The squadron is responsible for storage and accountability of all Chemical Warfare Defense Equipment. It is also responsible for reviewing, coordinating, validating, and processing all requirements and requisitioning of on-base assets to include local purchase items. Responsible for training supply personnel and on-base customers as needed. Supply inventories are also conducted annually by the squadron to ensure accurate account balances in support of the 341st Missile Wing's mission. Existing facilities will be furnished. Base Supply optimizes use of a local area network to process/distribute all internal and some external reports. Second function under the study: Civil Engineering Material Acquisition Function. The 341 Civil Engineers Squadron, Materiel Acquisition Element provides logistics manpower to acquire and manage the Civil Engineer tools and supplies used in the day to day operation in support of Real Property Maintenance. Functions include material acquisition, warehouse management and the operation and management of the Civil Engineer Supply Store and the base Self-Help Store and the base Self-Help Store. Responsibilities include processing of requisitions, material receiving/handling/storage: management of residual storage and holding areas; monitoring of shop stock levels; tracking/status of materials; management of the CE hazardous material program; management of the appliance programs; provision of timely and effective customer service and management of Due-In-For-Maintenance (DIFM) items. Materiel Acquisition is co-located with the Contractor Operated Civil Engineer Supply Store (COCESS. All computer programs relating to the Materiel Acquisition function must be maintained with the highest integrity with an extremely limited error rate. Government developed programs and equipment will be utilized and all personnel using these hardware/software programs must be highly trained and skilled in their functions and interfaces. This area is responsible for the quality and timeliness of computer products and reports it produces. Materiel acquisition is responsible for training its customers on Civil Engineering Material Acquisition Systems (CIMA'S) and insuring training remains current. Management of the Self-Help store includes providing personnel trained in materiel acquisition functions and computer programs used by the Government. The Self-Help store provides drafting and design support as well as technical expertise to customers receiving materials in support of maintenance and repair or minor construction project. Annual inventories are required to ensure mission support. All in-place Government regulations will be followed. Existing facilities will be furnished. The thire function under the study: Logistic Support Squadron (LSS) Materiel Control Function. The 341st Logistic Support Squadron (LSS) Materiel Control work center is responsible tothe 341 Missile Maintenance squadron and the 341st LSS by providing materiel support for their assigned workloads; maintaining adequate stock levels; requisitioning, receiving, storing, issuing, inspecting, disposing of, accounting for authorized supplies and acting as supply liaison for the 341st Maintenance Squadron. It acts as supply liason by processing national stock number (NSN) requests, non-NSN parts requests and Contractor Operated Parts Store (COPARS) requests. Maintains and updates the Frequently Used Item List (FUIL); verifies Urgency of Need (UND) "A", "B" designator, investigates Mission Capable (MICAP) requirements; conducts follow-up action by processing reject management notices, reconciles UND"A", "B" and "C" requirements; reconciles Work Orders Listing with the Maintenance Group Due-outs (R31) Listing; initiates follow-ups generating supply assistance letters, supply difficulty letters, and mission impact packages; reconciles Daily Document Register (DO4); verifies MICAP status; investigates cancelled requests; processes AF Form 1996, Adjust stock levels. Monitors functional check program, Time Compliance Technical Order (TCTO) and time change programs. Orders parts requested by the Master Change Log (MCL) for Scheduling. Responsible for supply asset control by maintaining on hand balance, issuing prepositioned supply assets, receiving and documenting returned assets, while maintaining supply point detail. Maintains Pending Scheduling Bin (PSB) by receiving assets, processing bench stock or residue requests to be stored in site bins, until issued to maintenance teams. Exercises supply control by monitoring and issuing bench stock, XB3 and residue items "over the counter". Conducts follow-up on parts not returned in reasonable time. Requests excess exception codes as needed. Reconciles and inventories semi-annual bench stock listing. Maintains holding area for Initial Supply Stockage List (ISSL). Responsible for reconciling the signed-out file, Parts Available File (PAF) with PSB. Monitors the Due-in-From Maintenance (DIFM)program by maintaining the DIFM suspense file, reconciling the Repair Cycle Asset Management List (D23), and Turn Around Log. Also monitors the Quality Deficiency Report (QDR) Program, Materiel Deficiency Report (MDR) program, the Transportation Packing Order (TPO Program, and the Reusable Container Program. Insures the timely processing of DIFM assets with Base Supply. Exercises control of the Hazardous Materiel Program (HAZMAT) for the 341st LSS and MXS by receiving, storing, issuing, ordering, disposing of HAZMAT. Provides Materiel Safety Data Sheets (MSDS), researches for less hazardous materiel alternatives. Synopsis of this solicitation to obtain offers for comparison purposes will not result in a contract if Government performance is determined to be more advantageous. The solicitation number affixed to the previous announcement was number F24604 96 B0036. All Small Businesses that responded to F24604 96 B0036 or F24604 97 R0008 will be provided a copy of this solicitation number F24604 97 R0008. This acquisition is a Small Business Set-Aside. All responsible sources may submit a proposal which shall be considered by the agency. Tentative date for issuance of the solicitation is 25 Aug 97 with a closing date of 10 Oct 97. Proposed contract award or solicitation cancellation is anticipated about 16 February 1998, with a contract start date of 16 May 98, if contract award is made. The solicitation will include a forty-five (45) day phase-in period, a basic period after phase in through 30 September 1998 and to include four option periods of one year each from 1 October through 30 September for each period. Written requests for the solicitation will ba accepted from Small Business. SIC code for this acquisition is 8744. A draft Performance Work Statement (PWS) is available and we are offering the opportunity for interested offerors to schedule one-on-one discussions by contacting the Contracting Officer. Closing date to schedule one-on-one discussions with the Contracting Officer is 31 July 1997. The draft PWS is located on our Internet Home Page. See notes 1 and 26. M (0197)

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