Centers for Disease Control and Prevention (CDC), Procurement & Grants Office, Contracts & Purchases Branch, 255 East Paces Ferry Rd, N.E, Rm 419, Atlanta, GA 30305

D -- ELECTRONIC DATABASE INFORMATION SOFTWARE AND SERVICES SOL 97-180(N) DUE 081597 POC Rebecca Strawbridge This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This synopsis/solicitation number 97-180(N) is issued as a Request for Proposal. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 90-46. This procurement is unrestricted. The standard industrial classification code (SIC) is 7375. Small business size standard: Average annual receipts for each of the three preceding fiscal years do not exceed $18 Million. DESCRIPTION OF SERVICES TO BE ACQUIRED: Electronic Database Information Software and Services to retrieve information primarily in the areas of life and behavioral sciences. The following are selected specific databases with a broad collection of bibliographic and full-text databases required to be accessed by the government: MEDLINE, AIDSLINE, Current Contents, PsycLit and full-text journal databases. Future database access may also be desired in areas related to clinical and social sciences. Services are currently being provided on a Novell Network platform. CDC will be converting services to web access within 6 months to a year. Therefore, the successful contractor must be able to provide the necessary access. Services required: 1) Novell network software and maintenance license -- 20 simultaneous users; 2) Databases annual subscriptions: a) MEDLINE (1966 to date) -- 20 user license; b) AIDSLINE -- 20 user license; c) Core Biomedical Collection -- 20 user license; d) Biomedical Collection II -- 20 user license; e) PsycLit (with abstracts) -- 6 user license; f) Current Contents (Life Sciences) -- 20 user license; g) Current Contents (Behavioral Sciences) -- 20 user license; 3) Software requirement features: a) Customizable common user interface; b) Automated vocabulary mapping; c) Integrated graphical thesauri and search tools; and d) Cross platform interface functionality; 4) Client/server or web gateway access to OVID databases online via Internet; 5) Z39.50 compliant databases; 6) Online document delivery; 7) System must run on Novell NetWare 4.1 file server; 8) Updates must be delivered on CD or via ftp. Any software updates must be provided by Contractor at no additional cost to the Government. Contractor shall provide network maintenance and technical support services at no additional cost to the Government. Training in the use of the databases shall be provided to CDC to enable participants to effectively utilize the databases to extract needed data and information. The contract term shall be one year, with the option to extend the term for four (4) successive one- (1) year periods. This will be an Indefinite Delivery/Indefinite Quantity contract. TASK ORDERS: Contractor shall perform work as described in individual task orders/delivery orders. It is anticipated that 5 to 9 individual task orders will be issued under the contract. INVOICE REQUIREMENTS: Invoicing shall be tied to individual task orders. The FAR provisions 52.212-1, Instructions to Offerors -- Commercial Items and FAR 52.212-2, Evaluation -- Commercial Items apply to this acquisition. EVALUATION FACTORS AND INSTRUCTIONS TO OFFERORS: Each evaluation factor will be evaluated separately (technical conformance, past performance, and price) as follows: (a) Technical Conformance: Offers will be evaluated on a pass/fail basis as to the conformance of the proposed service with the minimum specifications identified in the synopsis. The proposal must include descriptions, specifications, product literature, etc., sufficient to substantiate that the services offered meets requirements. The Government reserves the right to require validation of proposed services and to obtain information for use in the validation from any sources, including sources outside the Government. (b) Past Performance: Past performance will be used as an evaluation factor in determining the most advantageous offer to the Government. Offers will be assigned a risk assessment based on information that CDC obtains from the offeror's past performance information. In addition, references other than those identified by the offeror may be contacted by the Government and used in the evaluation of the offeror's past performance. Risk assessment will be a subjective rating (high, low, moderate) that will be used as a separate evaluation factor. Offerors shall provide a list of the last ten contracts in-process and completed during the past three years, which are similar in size and complexity to this acquisition. Contracts listed may include those entered into by the Federal Government, agencies of state and local Governments, and commercial companies. The following information is required for each contract reference: (1) name and address of customer/client or Government Agency, (2) contract number, (3) contract type, (4) total contract value, (5) description of requirements, (6) Contracting Officer's name, address, and telephone number, and (7) Project Officer's name, address, and telephone number. (c) Price will be evaluated based on any discounts, and separate fixed fee, and fee for use/service access structures offered to the Government. Award shall be made to the eligible, responsible offeror whose offer, conforming to the solicitation, and determined most advantageous to the Government, price and other factors considered. Technical conformance and past performance, when combined, will be approximately equal to price. The Government intends to evaluate proposals and award a contract without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, initial offers should contain the offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Award will be made to the offeror whose proposal provides the greatest overall value to the Government. EVALUATION FACTORS FOR AWARD: A cost/technical trade-off analysis will be conducted such that business judgement will be exercised in selecting the most advantageous alternative to the Government, considering the technical merit, past performance and price of proposals. The determination of the greatest overall value will be made by comparing the differences in the value of performance capability factors for each value-added feature with the differences in the prices proposed. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability features. CONTRACT CLAUSES: Offerors are advised that FAR provision 52.212-3, Offeror Representations and Certification -- Commercial Items applies to this acquisition. Offerors are to include a completed copy of this provision. FAR provisions 52.212-4, Contract Terms and Conditions -- Commercial Items, 52.212-5, ContractTerms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, 52.203-6, Restrictions on Subcontractor Sales to the Government, 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity, 52.219-8, Utilization of Small, Small Disadvantaged and Women-Owned Small Business Concerns, 52.222-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212) and 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.239-1 Privacy or Security Safeguards apply to this acquisition. Offers are due August 15, 1997, 2:00 P.M. local time. Please submit offers to the Centers for Disease Control and Prevention/PGO, Attn: Rebecca Strawbridge, 255 East Paces Ferry Rd., NE, MS E01, Atlanta, GA 30305. 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