Department of Veterans Affairs, James A. Haley Veterans Hospital, AMMS (90C), 13000 Bruce B. Downs Blvd., Tampa, FL 33612

V -- NON-EMERGENCY STRETCHER TRANSPORTATION SOL 673-8-98 DUE 082297 POC Charlene K. Stiens, 813-972-7655 This is a combined synopsis/solicitation for commercial items prepared in accordance with the subparts in Federal Acquisition Regulation 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 673-8-98 applies and is issued as a request for proposal. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. The Standard Industrial Classification Code is 4119 and the business size standard is $5 million. Provide non-emergency transportation for stretcher care beneficiaries of the James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd., Tampa, FL 33612. This proposal, if accepted shall be effective for the period October 1, 1997 through September 30, 1998. The Government may extend the term of this contract for two (2) optional additional years, duration not to exceed September 30, 2000. 1. DELIVERY: Transportation services will be furnished on an "as needed" basis. Coverage is required 24 hours per day, seven days per week including holidays. Two (2) vans are to be made available for the hours 7:00 a.m. to 7:00 p.m. Monday thru Friday and one (1) van at all other times. 2. QUALIFICATIONS: a. Proposal will be considered only from offerors who are regularly established in the business called for and who financially responsible and have the necessary equipment and personnel to furnish service in the volume required for all the items under this contract. Successful offeror shall meet all requirements of Federal, State, County, or City codes regarding operations of this type of service. b. Each offeror must submit with his proposal a letter in duplicate fully describing the number, make, and year of vehicles which he agrees to furnish under this proposal including the location and telephone number of his establishment where calls are received and vehicles are immediately available for dispatch. Each offeror must provide documentation that they meet all requirements of Federal, State, County, or City codes regarding operation of this type of service. 3. EQUIPMENT REQUIREMENTS: a. Vehicles shall be equipped as follows: (1) Each vehicle shall have a crash stable side or center mounting style litter fastener of the quick release type. (2) At least two (2) strap type restraining devices shall be provided per stretcher, cot and litter to prevent longitudinal or transverse dislodgment of the patient during transit. (3) ALL VEHICLES WILL BE AIR-CONDITIONED(4) Each vehicle shall have, in addition to the rear-vision mirrors (required by the Morot Carrier Safety Regulations,) an inside rear-vision mirror which will enable the driver to view the entire passenger compartment, at the level at which the passengers ride.(5) Vehicle entry and exit doors shall be equipped with latching devices sufficient to retain individual passenger conveyances within the passenger compartment of the vehicle regardless of the motion of the vehicle. Striker plates will be used in conjunction with latching devices.(6) Each vehicle must have a smooth floor which has a minimum of voids or pockets at the floor to side wall areas where water or moisture can become trapped.(7) The floor covering shall be of material which can be maintained in a safe, sanitary, and odor free manner and shall extend the full length and width of the patient compartment.(8) Each vehicle shall carry, in a easily accessible location, a 1A:10B:C fire extinguisher as a minimum.(9) The patient compartment shall provide a minimum of 50 inches height measured from the finished floor to the finished ceiling.(10) Each vehicle shall have an operable two-way radio communications capability with the services base station. b. Drivers shall be trained in the correct use of the special equipment required herein, and shall insure that such equipment is in good repair, and that each passenger is properly secured in place by latching and restraining devices before the vehicle is placed in motion and throughout the transportation performed. c. Sanitation and Maintenance: (1) Equipment shall be cleaned routinely as needed.(2) All lights must function properly.(3) All equipment in the patient area must be adequately secured. 4 VEHICLE: The vehicle under the terms of this contract will be licensed and meet the minimum vehicle requirements as mandated by the state of Florida. 5 ATTENDANTS: a. Contractor shall insure that each person employed is trained, qualified and certified to perform the duties required. b. Record of each employee as to character and physical capabilities of performing the duties of a medical patient transport driver/attendant must be maintained and made available for inspection upon request. 6 RESPONSE TIME: In all cases patients shall be picked up within one hour of requested pick-up time. 7 TREATMENT/MISTREATMENT OF PATIENTS IN ROUTE: ANY SUBSTANTIATED MISTREATMENT OF PATIENTS IN THE PERFORMANCE OF THIS CONTRACT WILL BE CAUSE FOR AUTOMATIC CANCELLATION WITHOUT A 30 DAY NOTICE. DRIVERS MUST BE COURTEOUS AND CONSIDERATE OF ALL PATIENTS THEY ARE TRANSPORTING. 8 ORDERS: a. Requests for services will be made by telephone by the Contracting Officer or his designee. b. The Department of Veterans Affairs maintains the right to use station vehicles prior to using those of the contractor. c. If the contractor is unable to furnish service within a reasonable time (1 hour) after receiving a request or any order, the Department of Veterans Affairs reserves the right to obtain the service from another source and to charge the contractor with any excess cost which may result therefrom. The Veterans Administration will be sole judge in determining when to order service from another source. However, in no instance will the contractor be required to furnish more than two (2) vehicles at one time. Pricing shall be submitted for 1. Base Rate for pick-up or delivery within 5 mile radius of James A. Haley Veterans Hospital, est. 25 ea/yr. 2. Base rate for pick-up ordelivery within 15 mile radius of James A. Haley Veterans Hospital, est. 40/yr; 3. Base rate for pick-up or delivery within 20 mile radius of James A. Haley Veterans Hospital, est 180 ea/yr; 4. Base rate for pick-up or delivery within 30 mile radius of James A. Haley Veterans Hospital, est 260 ea/yr; 5. Mileage rate for pick-up or delivery for distance beyond the 30 mile radius of James A. Veterans Hospital. Estimated 10 trips per month Rate per mile. TOTAL AMOUNT FOR FY-98. Pricing shall also be submitted for option year I (10/1/98 -- 9/30/99) and option year II (10/1/99 -- 9/30/00). All proposals will be evaluated. The government intends to make a single award to the responsible offeror whose offer is the most advantageous to the government considering price and price related factors. Provision 52.212-2 Evaluation Commercial Items, applies with paragraph (a) completed as follows: "The following factors shall be used to evaluate offers: (1) Past performance; (2) Qualifications including but not limited to description of vehicles used; necessary local, state and federal permits or licenses; staffing and (3) Price. Technical and past performance, when combined are more important than price. Offerors shall provide all necessary documentation needed support technical evaluation of your offer. Offerors shall provide a completed set of provisions with proposal found at 52.212-3, Offeror Representations and Certifications -- Commercial Items. Provisions and clauses found at 52.212-1, 52.212-2, 52.212-4, 52.212-5, 52.216-18, 52.216-19, 52.216-21, 52.217-8, 52.217-9, 52.232-19, 852.216-70, and 852.237-71 also apply. Proposals shall be submitted to the address listed above or faxed to 813-903-4838 and directed to the attention of Charlene K. Stiens (90C). The solicitation number: RFP-673- 8 -98 shall be listed on the outside your proposal for identification purposes. (0212)

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