Contact:Ir. S. Anwar Aritonang, Manager Information Systems Division,PT PLN (PERSERO) Kantor Pusat,Jl. Trunojoyo No. 135 Block M1,Kebayoran Baru,Jakarta 12160,Indonesia. Tel:(62-21)725-1234 Ext.1122 Fax:(62-21)722-7027

D -- DEVELOPMENT AND PROTOTYPE IMPLEMENTATION OF INTEGRATED FINANCIAL MANAGEMENT SOLUTION POC Evangela Kunene, USTDA, 1621 N. Kent Street, Suite 300, Arlington, VA 22209-2131, Tel: (703) 875-4357, Fax: (703) 875-4009 Development and Prototype Implementation of Integrated Financial Management Solution. PLN invites submission of qualifications and proposal data (collectively referred to as the "Proposal") from interested U.S. firms which are qualified on the basis of experience and capability to develop and implement a prototype Financial Management Solution for PLN's Head Office. PLN, the Indonesian state-owned utility company, is undergoing fundamental changes in its operations and strategy for the future. With the steady deregulation of the utility industry over the past decade, PLN now must operate on the same principle as a private entity -- it must be an efficient, profit making utility. With the restructuring of PLN, there is a need to restructure the accounting and financial management processes to introduce modern Information Technologies and Systems to the financial management. The new financial management systems must be based on proven financial business processes with a suite of applications includingat least: general ledger, accounts receivable, accounts payable, cash management, budgeting, cost and financial controlling, fixed asset management, etc. PLN and their consultants concluded that the solution to be implemented should be based upon a commercially available and proven, integrated, sophisticated application software package. The implementation will require PLN to utilize standard features and restrict customization to areas such as interfaces and reports. The objective of this project is to review and analyze financial and business processes, identify the optimum financial information systems to accommodate the evolving financial and accounting requirements of PLN's Head Office and implement them on a prototype basis. The Financial Management Systems will address the following business requirements: provide accurate and timely general ledger, accounts receivable, accounts payable, cash management, budgeting, cost control, fixed asset management and performance indicators. The key user-groups of the FMS will be all Divisions and Subdivisions under Directorate of Finance throughout the corporation including: Accounting Division; Treasury Division, Finance Management and Operation Expenditures subdivisions. The services to be provided for this project consist of technical advisory services. System and network hardware and software packages, as well as any special tools needed for this project will be procured and supplied by PLN. The services will consist of three (3) major tasks: Task 1 -- Assessment and Planning. a) Analyze user requirements, with projections for at least the next five year period for financial accounting; b) Review the corporate/organization wide accounting process requirements, in line with accepted best accounting practices and general accepted accounting principles; c) Conduct a survey issuing a request for information to identify possible suitable solution packages, tools, etc; d) Utilize various specialist business consultants to develop the detailed business process definitions required for the project; e) Develop the detailed action plan; f) Obtain PLN's board approval of the action plan. Task 2 -- Evaluate and Select System. a) Reassess and define the business processes which are to be incorporated into the solution; b) Request demonstrations of those software packages that were identified as most appropriate for this project from the information received; c) Develop the functional specifications and design for the solution; d) Conduct detailed analysis of software packages to identify the most cost/beneficial solution for PLN for the medium to long term; e) Analyze and verify comprehensive quality requirements; f) Make recommendations to PLN regarding procurement of the necessary hardware and software packages (Issuance of the bidding documents, bid evaluations, procurement and initial installation of the hardware and software will be by PLN); g) Develop action plan for delivery and implementation of a prototype application at PLN's Head office. Task 3 -- Final Report.A final report shall be prepared describing the methodology and data used as the basis for the project and the detailed findings and recommendations. The final report shall indicate the limitations of the prototype project and make recommendations on how to proceed to implement and update it, and to extend its application to other business units. Copies of the final report shall be provided to PLN and to TDA. TDA agrees to provide PLN $355,000 to partially fund the cost of goods and services required for a $655,000 study on the proposed integrated financial management system project. A detailed Request for Proposals (RFP) which included requirements for the Proposal, the Terms of Reference, and a background definitional mission report is available from TDA, at USTDA, 1621 N. Kent Street, Suite 300, Arlington, VA 22209. Requests for the report should be faxed to the IRC, TDA at 703-875-4009. In the fax, please include your firm's name, contact person, address, and telephone number. Some firms have found that materials sent by U.S. mail do not reach them in time for preparation of an adequate response. Firms that want TDA to use an overnight delivery service (e.g., Federal Express) should include the name of the delivery service and your firm's account number in the request for the RFP. Firms that want to send a courier to TDA to retrieve the RFP should allow one hour after faxing the request to TDA before scheduling a pick-up. Please note that no telephone requests for the RFP will be honored. Please check your internal fax verification receipt. Because of the large number of RFP requests, TDA cannot respond to requests for fax verification. Requests for RFPs received before 4:00 PM will be mailed the same day. Requests received after 4:00 PM will be mailed the following day. Please check with your courier and/or mail room before calling TDA. Only U.S. firms and individuals may bid on this TDA-financed activity. Interested firms, their subcontractors and employees of all participants must qualify under TDA's nationality requirements as of the due date for submission of qualifications and proposal and, if selected to carry out the TDA-financed activity, must continue to meet such requirements throughout the duration of the TDA-financed activity. All goods and services to be provided by the selected firm shall have their nationality, source and origin in the U.S. or host country. The U.S. firm may use subcontractors from the host country for up to 20 percent of the TDA grant amount. Details of TDA's nationality requirements and mandatory contact clauses are also included in the RFP. Interested U.S. firms should submit their Proposal in English directly to PLN by 5:00 PM, September 26, 1997 at the above address. Evaluation criteria for the Proposals are included in the RFP. Price will not be a factor in contractor selection, and therefore, cost proposals should NOT be submitted. PLN reserves the right to reject any/and or all Proposals. PLN also reserves the right to contract with the selected firm for subsequent work related to the project. PLN is not bound to pay for any costs associated with the preparation and submission of Proposals. (0213)

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