Defense Supply Service-Washington, 5200 Army Pentagon, Rm. 1D245, Washington, DC 20310-5200

J -- MAINTENANCE OF STORAGETEK AND TELEX EQUIPMENT SOL DASW01-97-Q-0615 DUE 090297 POC Denise Roberts, Contract Specialist, 703/693-0767; Sidney M. Koss, Contracting Officer, 703/695-2434 E-MAIL: click here to contact the contract specialist via e-mail, roberda@hqda.army.mil. The Defense Supply Service-Washington, on behalf of the Single Agency Manager Pentagon Information Technology Services, is issuing a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are hereby requested. A written solicitation will not be issued. The solicitation document, DASW01-97-Q-0615, incorporates provisions and clauses in effect through Federal Acquisition Circular 90-46, March 97. This solicitation is 100% set-aside for small businesses. The Standard Industrial Classification Code (SIC) for this requirement will be 7378, size standard $18M. DESCRIPTION OF SERVICES TO BE ACQUIRED: PREVENTIVE AND REMEDIAL MAINTENANCE OF STORAGETEK AND TELEX PRINTERS FOR THE PERIOD 13OCT97-30SEP98 IN ACCORDANCE WITH ATTACHED STATEMENT OF WORK. Please specify a monthly price per unit for CLINS 0001-0013. A walk through of the Pentagon site will be scheduled for 20 August 1997 at 10:00 a.m.; please contact Mike Bucceroni by fax at (703)695-0404 indicating names and Social Security Numbers of persons attending. Each contractor is limited to two persons in attendance. Contractors will be picked up at 10:00 a.m. promptly at both the South Parking and Metro entrances to the Pentagon. CLIN 0001, STORAGETEK 5000 High Speed Impact Printer, Type 5000028, Qty 3, Pentagon; CLIN 0002, TELEX Printer 287-D2, Qty 3, Pentagon; CLIN 0003, STORAGETEK 4555 Controller, Tape Drive, Qty 1, Pentagon; CLIN 0004, STORAGETEK 4554 Tape Drive, Qty 5, Pentagon; CLIN 0005 STORAGETEK 4551 Tape Drive, Qty 1, Single Agency Manager-Pentagon Telecommunications Service Center (SAM-PTSC); CLIN 0006 STORAGETEK 5000 High Speed Printer, Type 5000028, Qty 3, Ft. Ritchie (Site R); CLIN 0007 TELEX Printer 287-D2, Qty 3, Site R; CLIN 0008 STORAGETEK 4670 Controller, Tape Drive, Qty 1, Site R; CLIN 0009 STORAGETEK 5000 High Speed Impact Printer, Type 5000028, Qty 2, Army Data Center, Pentagon (Site ADC); CLIN 0010 STORAGETEK 4670 Controller, Tape Drive, Qty 1, Site ADC; CLIN 0011 STORAGETEK 4674 Tape Drive, Qty 4, Site ADC; CLIN 0012 STORAGETEK 3800-4 Control Unit, Qty 1, Site ADC; CLIN 0013 STORAGETEK 3650 9 Track Tape Drive, Qty 2, Site ADC; CLIN 0014 Other Than Principle Period of Maintenance (OPPM), FT. Ritchie and Pentagon sites, NTE 160 hours, list hourly rates for the following: OPPM Monday through Friday 16:01-06:59: OPPM Saturdays 00:01-23:59: OPPM Sundays 00:01-23:59; OPPM Government Holidays and Government Administrative Days 00:01-23:59.CLIN 0015 OPPM ADC site, NTE 100 hours, same description as CLIN 0014. APPLICABLE PROVISIONS: FAR 52.232-18, Subject to the Availability of Funds; FAR 52.212-1, Instructions to Offerors -- Commercial Items; FAR 52.212-2, Evaluation -- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items; FAR 52.212-4, Contract Terms and Conditions -- Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes and Executive Orders -- Commercial Items; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-36, Affirmative Action for Handicapped Workers; and FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era. STATEMENT OF WORK: 1. SCOPE: This contract is for preventative and remedial maintenance to include repair parts and services to be performed during both Principle Period of Maintenance (PPM) and Other Than Principle Period of Maintenance (OPPM). Repair parts and services include labor, parts, tools, test equipment, and travel. Maintenance will be provided for the following three sites: (1) Single Agency Manager-Pentagon Telecommunications Service Center (SAM-PTSC), the Pentagon, Washington, DC, (2) Single Agency Manager-Data Center Operations Division, Army Data Center (SAM-DCOD, ADC), the Pentagon, Washington, DC, and (3) Computer Complex Ritchie (CCR), Ft Ritchie, MD. The SAM-PTSC, SAM-DCOD, ADC and the CCR sites operate 24 hours a day, 7 days per week, 365/366 days a year to include all federal and Government holidays, Government administrative days, snow days, and days declared holidays by Presidential Executive Order (i.e., Inaugural Day). 2. CONTRACTING OFFICER'S REPRESENTATIVE (COR) AND GOVERNMENT POINTS OF CONTACTS (POCs): The name, phone number, and address of the COR and the POC at each of the three sites will be provided. 3. SECURITY REQUIREMENTS: The contractor must demonstrate that all personnel proposed to perform on-site under this contract possess a TOP SECRET security clearance at the time of contract award. Security requirements in the performance of this contract are TOP SECRET and will be maintained in accordance with (IAW) the applicable documents listed in item 4 below. 4. APPLICABLE DOCUMENTS: The security requirements for this contract are IAW the following: Department of the Army Information Security Program Army Regulation(AR) 380-5, United States Army Information Systems Command (USAISC) Supplement 1 to AR 380-5, Information System Security AR 380-19, USAISC Supplement 1 to AR 380-19, Personnel Security Program AR 380- 67, Department of Defense (DOD) 5200.2-R Personnel Security Program, DOD 20.22-M National Industrial Security Program Operating Manual, DOD 5220.22-R Industrial Security Regulation, Military Standards Software Development and Documentation MIL-STD-498, and DD Form 254 Contract Security Classification Specification. 5. PERSONNEL QUALIFICATIONS: The contractor shall ensure personnel performing under this contract shall possess the required security clearance, skills, education, training, and experience, on the specific equipment covered under this contract, necessary to successfully perform all the requirements of this contract. Certificates of Training, or equivalent, shall be supplied to the Government for all contractor personnel performing on-site under this contract. 6. CORPORATE QUALIFICATIONS: All personnel at the home/parent office proposed to work under this contract shall have a background in the type services provided under this contract. Corporate personnel should have the ability to apply lessons learned over the life of the contract. 7. SUBCONTRACTING: The Contractor must identify any subcontractors involved in the performance of this contract prior to contract award. Subcontracting personnel must meet the TOP SECRET security requirement and personnel qualifications required to perform under this contract. 8. SPECIFIC TASKS: (a) Maintenance and repair services will be performed during the Principle Period of Maintenance (PPM) and the Other Than Principle Period of Maintenance (OPPM). Preventative maintenance and repair shall be performed during the PPM. Remedial maintenance and repair shall be performed during both the PPM and OPPM. (b) PPM and OPPM Time Frames: The PPM is Monday through Friday, between 07:00 hours and 16:00 hours EST, excluding all federal and Government holidays, snow days, administrative days, and days declared holidays by Presidential Executive Order. The OPPM is Monday through Friday from 16:01 hours to 06:59 hours, Saturday and Sunday from 00:01 hours to 23:59 hours, and all federal and Government holidays, snow days, days declared holidays by Presidential Executive Order and administrative days from 00:01 to 23:59. (c)Preventive Maintenance and Repair: Preventive maintenance and repair shall be performed on a quarterly basis and shall be inclusive of all cleaning, lubricating, adjusting, testing, and part repair or replacement as shall be deemed necessary. All preventive maintenance and repair must be nondisruptive and shall be performed during the PPM within the designated time frames. The COR reserves the right to postpone, reschedule, or defer maintenance or repairs during peak and critical operational periods. If the COR makes the decision to postpone, reschedule, or defer maintenance or repairs, the extended downtime will not be counted against the Contractor. (d) RemedialMaintenance and Repair: Remedial maintenance and repair shall be performed during the PPM and OPPM. (d1) PPM Payment Policy: Remedial maintenance and repairs performed during the PPM will be included in the Contractor's stated monthly price. The stated monthly price is also inclusive of all parts, materials, and travel costs. (d2) OPPM Payment Policy: Remedial maintenance and repairs performed during the OPPM shall be paid on a "per-call" basis and in ONE HALF (1/2) HOUR INCREMENTS of the stated hourly price, regardless of the level of acceleration that the Contractor uses during performance. The stated hourly price is nclusive of all parts, materials, and travel costs. In addition, the Contractor will be paid for ONLY ONE maintenance or repair person for each call. Should the Contractor require more than one person, the Contractor shall notify the COR who will obtain approval from the Contracting Officer before the Government will incur additional costs. (e) Response Time: Maintenance and repair personnel will report to the sites located in the Pentagon, Washington, DC within two hours and to Site R, Fort Ritchie, MD within three hours of the Government's bona fide attempt to contact the Contractor. A bona fide attempt is defined as being an attempt by the COR or a Government POC to contact the designated Contractor POCs. Response time begins when the bona fide attempt is made regardless of whether person to person telephonic contact is made. (f) Downtime & Equipment Availability Rate: The equipment availability rate is computed by dividing the number of hours per month that the equipment is fully operational by the total number of hours per month. The equipment availability rate will be 98.9% for sites with an equipment type and quantity of one each, 98% for sites with an equipment type and quantity of two each, and 95% for sites with an equipment type and quantity greater than two each. Downtime shall be construed astime during operating hours (PPM and OPPM, 24 x 7), when any piece of equipment serviced and maintained under this contract is not fully operational. (g) Downtime Credit: Downtime credit is computed by dividing the monthly price by the number of cumulative hours per month and multiplying the result by the total number of downtime hours. 9. REPAIR PARTS AND SERVICES: Only new or refurbished OEM standard parts or parts equal in performance will be used in effecting replacement and repairs. Parts which have been replaced will be disposed of by the Contractor. However, all parts and memory devices capable of retaining classified data will remain Government property and will not be removed from the site by the Contractor. 10. STORAGE: There will be no Government storage space or facilities provided for this contract. 11. DELIVERABLES: (a) Contractor Points of Contact (POC): The Contractor shall provide the COR with the name, telephone number, and address of both a primary and secondary POC to receive requests for repairs and services 24 hours a day, 7 days a week. Person to person telephonic contact with the designated POCs or an answering service are the only acceptable methods for receiving requests. Telephonic recording devices, voice mail, and beepers are NOT ACCEPTABLE methods for receiving requests. (b) Maintenance and Repair Reporting: When maintenance or repairs are performed, the Contractor shall, prior to departure, provide a report to the Government point of contact at the site and additionally forward a copy to the COR. The report will include the following: purchase order number, contract line item number (CLIN), time of notification, arrival and departure times, equipment/system location, nomenclature, model, serial number, repaired or replaced parts, equipment status at departure, category of repair (e.g. PPM, OPPM), any upgrades or equipment changes, description and cause of malfunction, and description of repairs that were made. The designated Government POC on site must verify and sign the report and initial all entries. (c) Equipment/Engineering Changes: Equipment/engineering changes are not required under this contract. However, the Contractor shall notify the Government points of contact in writing of any and all future equipment/engineering changes (such as micro code changes and/or changes to correct safety hazards) that are related to the equipment being maintained under this contract. If the Government elects to accept an equipment/engineering change, the Government will do so by a supplemental agreement between the Contractor and the Government. Equipment/engineering changes will not be included in the monthly price. (d) The Contractor shall provide a written warranty on parts and labor. This requirement is under current maintenance. The incumbent contractor is Excel Services. No oral quotes will be honored. Response shall be submitted, one (1) original and (1) copy NLT 12:00 noon EST 02 September 1997 to: Defense Supply Service-Washington, DASW01-97-Q-0615, Attention: Denise Roberts, Room 1D245, The Pentagon, 5200 Army, Washington, DC 20310-5200. The Point of Contact for this requirement is Denise Roberts, Contract Specialist, 703/693-0767. Please contact the Contract Specialist for a faxed coy of the DD Form 254, Contract Security Classification Specification. (0218)

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