Dept of Veterans Affairs Medical Center, 3200 Vine Street, Cincinnati, OH 45220

J -- PREVENTIVE MAINTENANCE INSPECTIONS AND INTERVENING REPAIR SER VICE OF LANIER AND DICTAPHONE TRANSCRIPTION EQUIPM ENT. SOL 539-22-97 DUE 082997 POC Contact Point, Betty Jo Dessauer, (513)475-6340, Contracting Officer, Judith Blasingame, (513)475-6336, Additional Contact, Peggy Doxtater, (513)475-6357 Invitation For Bid #539-22-97 is a combined synopsis/solicitation for commercial items for The Department of Veterans Affairs Veteran's Integrated Service Network (VISN) 10, which shall include the VA Medical Centers, Chillicothe, Cincinnati, and Brecksville/Cleveland to include the Outpatient Satellite Clinic at Canton, and the VA Outpatient Clinic, Columbus, Ohio. This synopsis/solicitation is prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information in this notice, for on-site preventative maintenance inspections and intervening repair service of Government-owned Lanier and Dictaphone Transcription Equipment. SIC code is 7699 and the small business size standard is $5.0 million. This is an unrestricted synopsis/solicitation and this announcement constitutes the only solicitation. Invitation For Bids are being requested and a written solicitation WILL NOT BE ISSUED. Contract award is subject to the availability of funds. Contractor shall provide a price schedule for base year (October 1 1997 -- September 30, 1998) with four one year prepriced renewal options for the following items. ITEM 1. Contractor shall provide full maintenance service of the following Lanier Transcription Equipment LOCATED AT THE VAMC, 10000 BRECKSVILLE ROAD, BRECKSVILLE, OH 44141, BLDG 24, ROOM A119: a. 1 ea T419-1212 VW800 EVS; b. 2 ea 419-1125, Line TCard Module; c. 3 ea 419-1760, 760NM Drive; d. 34 ea 419-1020, LX-1001, Digital Line Card; e. 1 ea 421-1200 VS/OS Upgrade; f. 1 ea 421-1580, OS Upgrade SW0; g. 1 ea 421-2015, OS CON Pkg; h. 1 ea OS Satellite Console; i. 13 ea 123-9452, Datamics; j. 29 ea 123-1360, LX-547, Voicewriter Tel Intfc.; k. 24 ea 123-1412, LX-219, VX EX Station; l. 1 ea Lanier 123-1520, PPM-3 8 02 Ptr LOCATED AT 10701 EAST BOULEVARD, CLEVELAND OH 44106, RAD WP CT SCAN RM H12A; m. 1 ea Lanier 123-1520, PPM-3 802 Ptr, LOCATED AT 10701 EAST BOULEVARD, CLEVELAND OH 44106, RAD WP ULTRASOUND, RM H12I; n. 1 ea Lanier Intermec BC, 123-1530, LOCATED AT 221 THIRD STREET,CANTON, OH, 44106, RM 153; and o. 1 ea Lanier Eltron BC Ptr, 4021-1807, LOCATED AT 10000 BRECKSVILLE RD, BREAKSVILLE OH 44141, BLDG 1 RM A210A. ITEM 2. Full maintenance service of the following Dictaphone Transcription Equipment LOCATED AT 17273 STATE ROUTE 104, CHILLICOTHE, OH 45601, BUILDING 2, ROOM 215: a. 6 ea Transcribe stations, Model Number 0421; b. 1 ea Console 7060; c. 1 ea Keyboard; d. 1 ea Printer 6792; e. 1 ea Redundancy Kit; Disk Drive f. 3 ea Telephone Interface. ITEM 3. Full maintenance of the following Dictaphone Transcription Equipment LOCATED AT 3200 VINE STREET, CINCINNATI, OH 45220, ROOM B235: a. 1 ea Digital Express 7370, 3000; b. 1 ea Connexions Computer 0460 with Printer 6792; c. Multiplexer Kit 896002; d. 1 ea 1.4KVA Power Supply 7063; e. 1 ea Switching Matrix 0500; and f. 19 ea Telephone/Dictation Station 0421; and g. 1 ea Hands Free Kit 184940. ITEM 4. Full maintenance of the following Dictaphone Transcription Equipment LOCATED AT 543 TAYLOR AVENUE, COLUMBUS, OH 43203: a. 1 ea Digital Express 4000 Main Unit, Model 8042-M1; b. 4 ea Four Part VPU Card (component of item 4.a.), Model 162157; c. 1 ea Direct Power Supply Kit, Model 162681; d. 3 ea Dictation Station Phones, Model 0421; e. 3 ea Opti-Mike (Pen-Lite), Model 350475; f. 1 ea Management Server, Model 8230; and g. 1 ea Printer, Model 6791. NOTE: Serial numbers will be furnished with contract award. The contractor shall provide on-site full maintenance of Government owned equipment. Full maintenance includes on-call maintenance and preventive maintenance inspections and parts as required. Operating and consumable supplies are not a part of this solicitation. Services are required 8:00 a.m. to 4:30 p.m., five days per week, excluding Federal Holidays. The Contractor shall respond to service calls within two (2) hours of notification and be on station at the VA site within eight hours. Contractor shall provide with its bid a schedule of preventive maintenance inspections and a copy of a checklist identifying the procedures to be performed. A checklist with a report of services rendered shall be completed for each visit and submitted to the appointed Contracting Officer's Technical Representative (COTR). A COTR will be appointed with award. At a minimum the written report shall contain details in accordance with standard commercial practice. The report shall also include any contractor's recommendations necessary to maintain the equipment in manufacturers specified operating condition. Inspections are to be scheduled three days in advance and are to be performed in accordance with manufacturer's instructions and will include visual inspection, calibration checks, cleaning and lubricating, electrical checks and performance checks. All work shall be performed by competent personnel who are experienced and qualified to work on the specific equipment. Only new standard parts shall be furnished by the Contractor. All parts shall be of current manufacture and be compatible with presently installed equipment. Replaced parts are to be disposed of by the Contractor. Parts not covered by this solicitation shall be immediately reported to the COTR. A firm-fixed-price contract will result from this solicitation. Bidders must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, 52.204-6, Contractor Identification Number -- Data Universal Numbering System (DUNS) Number, and VAAR 852.219-70, Veteran-Owned Small Business with its bid. The following incorporated provisions and clauses are those in effect through FAC 90-46 and are applicable to this acquisition; 52.212-1, Instructions to offerors -- Commercial Items; 52.212-2, Evaluation -- Commercial Items, 52.212-2 Evaluation Items, para (a) is filled in as follows: The Government will award a contract resulting from this solicitation to the responsible bidder whose bid conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate bids: Technical-Bidder's ability to provide maintenance, meet response time, and obtain replacement parts; and past performance. The technical criteria and past performance are approximately equal in weight, and, when combined, are approximately equal to price; 52-212-4, Contract Terms and Conditions -- Commercial Items; 52-212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items; 52.222-3, Convict Labor (E.O.11755, as amended by E.O. 12608 and 12943) and 52.233-3, Protest After Award. The Contractor agrees to comply with the following FAR Clauses which are incorporated by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402), 52.203-10, Price or Fee Adjustment for Illegal or Improper Activities (41 U.S.C. 423), 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Subcontracting Plan (15 U.S.C. 637 (d)(4) -- Alternate II, 52.222-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmative Action of Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), 52.225-3, Buy American Act -- Supplies (41 U.S.C. 10), 52.222-41, Service Contract Act of 1965, As amended (41 U.S.C. 351, et. seq.), 52.222-42, Statement of Equivalent Rates for Federal Hires, (This statement is for information only: It is not a wage Determination -- Employee Class = Wage Grade 10; Monetary Wage = $14.70; Fringe Benefits = $3.68), 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts), 52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor Collective Bargaining Agree,emt (CBA)(41 U.S.C. 351, et seq.), 52.214-22, Evaluation of Bids for Multiple Awards, 52.217-8, Option to Extend Services, 52.217-9, Option to Extend the Term of the Contract, and VAAR 852.271-75, Extension of Contract Period. In accordance with FAR Provision 52.214-8, Facsimile Bids, facilmilie bids may be sent in response to this synopsis/solicitation to 513/475-6334. Questions should be by way of fax transmittal to the same number. Bids must be received no later than 2:00 p.m., eastern time, August 14, 1997. Bids sent via the US Postal Service should be addressed to A&MMS (90C), 3200 Vine Street, Cincinnati OH 45220. The VA bears no responsibility for data errors resulting from transmission or conversion processes. (0219)

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