U.S. Army Tank-Automotive and Armaments Command, Acquisition Center (AMSTA-AQ-DS), Warren, MI 48397-5000

D -- AUDIT OF TACOM-WRN'S TELECOMMUNICATION BILLS (PART 1 OF 2) SOL DAAE0797RQ232 DUE 091297 POC POC: Carol monsour (810) 574-7095 AUDIT of usatacom-wrn telecommunication billssolicitation RFP-DAAE07-97-R-Q232. POC William Johnson (810) 574-5123. The U.S. Army Tank-Automotive and Armaments Command, Warren (USATACOM-WRN) is issuing a combined sysnopsis/solicitation pursuant to FAR 12.6 for the AUDIT of usatacom-wrn telephone bills at the command headquarters, 6085 11 Mile Road, Warren, MI 48397-5000. This acquisition is 100% set-aside for small business. The intent of the AUDIT would be to recover funds through analyzation of billing errors and elimination of any excess or redundant lines/services. The contract performance period for this acquisition will be 6 months from the date of award. The AUDIT consists of billings from ameritech, AT&T and the FTS system, contracted by GSA from AT&T and sprint and managed by ditco, Scott field, IL. Each of these contractors provide Long distance to the leased ameritech centrex exchange which provides the command local service to the Warren address and off premise extensions (opx) to several other locations. Required work: preliminary duties: (1) make motice of authorization to access customer service and other records by contacting all vendors, and; (2) take receipt of these records and analyze the information obtained from the vendor and usatacom-wrn. AUDIT requirements: the contractor shall: (1) review all rates and charges (the AUDIT will include complete and thorough review of local phone bills, customer service records, and dedicated Private line services); (2) ensure all accounts are properly classified and subscribed; (3) review equipment lease/rental records. Reporting requirements: (1) the contractor shall provide monthly, written project updates to USATACOM project officer; (2) any errors found during the investigation will be submitted to the proper vendor close to the time it is found to ensure speedy recovery (3) the contractor shall act as agent in negotiations with vendors to secure any refunds and will coordinate all activities required to secure these refunds. Follow-up activities: the contract shall provide (1) a detialed final written report cross referencing all vendors and accounts. This report shall explain exactly how savings/refunds were found and calculated. This report will also show projected five (5) year savings; (2) the names and phone numbers of all vendors contacted by the contractor; (3) written recommendations for future savings following the AUDIT. USATACOM is under no obligation to follow any suggestions. Before the start of the project usatacom-wrn will give the contractor: (1) a dated and signed letter of authorization on an official letterhead; (2) the following information for each office to be audited; contact name and phone number and list of telephone account numbers, pbx information, type, number of stations, number of trunks, and address if different than the command. It is anticipated that usatacom-wrn will award a cost sharing contract for this service and the contractor will be compensated through sharing in the potential refunds or credits as aresult of the AUDIT. The government has not established an actual compensation ratio for this service. Vendors are therefore required to submit their cost sharing ratio plus any applicable fee with their proposal. Vendors should submit 4 copies of their proposal which shall include a formal project plan to execute the audits, copies of any questionnaires to be completed by usatacom-wrn, any. (0223)

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