Commandant (G-ACS), U.S. Coast Guard Headquarters, 2100 Second Street SW., Washington, DC 20593-0001

76 -- APPROPRIATELY TITLED HANDBOOK FOR DISTRIBUTION TO COAST GUARD MILITARY PERSONNEL THAT DESCRIBES PROGRAMS AND SERVICES AVAILABLE TO COAST GUARD MILITARY PERSONNEL SOL DTCG23-97-R-PPA585 DUE 090997 POC Contract Specialist: Joseph L. Widdup, Code G-ACS-2A/JW, 202/267-6290; Contracting Officer: Shirley Kyle, Code G-ACS-2A/SK, 202/267-6290 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. (B) This solicitation (solicitation number DTCG23-97-R-PPA585) is issued as a request for proposal (RFP). (C) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. (D) This solicitation is being conducted under full-and-open competition, and there are no set-asides for this acquisition. (E) The list of Contract Line Item Numbers (CLIN's) and their associated items, quantities and units of measure are as follows: CLIN 0001, (Handbook which is appropriately titled by the Offeror); CLIN 0001 Quantity, 50,000; CLIN 0001 Unit of measure: Each. (F) DESCRIPTION OF REQUIREMENTS FOR THE ITEMS (CLIN 0001) TO BE ACQUIRED: The Contractor shall produce appropriately titled handbooks which address, at a minimum, all the requirements stated in (I) through (VII) below. The Contractor is responsible for providing all labor, materials and equipment necessary to produce the handbooks. The handbooks shall be bound by staples, string, or other commercial means. For the handbooks to be considered technically acceptable, they shall, at a minimum, contain the following information: (I) Introduction; (II) Personal, family and financial tips (minimally including budgeting/financial planning, protecting personal property, and dealing with emotional issues; (III) Military benefits and entitlements (minimally including military pay, medical/dental care, relocation, commissary and exchange privileges, military retirement, and life insurance); (IV) Legal matters (minimally including important legal documents (e.g., wills), voting, and power of attorney); (V) Family care plans (minimally addressing care of family and personal property during military separation); (VI) Relocation tips (minimally including (a) tips about organization of belongings, (b) tips about locating housing, and (c) tips on relocating family members); and (VII) Coast Guard Reserve Information (minimally including (a) Coast Guard Reserve organization and (b) benefits and entitlements of Coast Guard Reserve). The handbooks need not necessarily contain sections exactly entitled as outlined in (I) through (VII) above, and the handbooks need not necessarily be organized exactly as outlined in (I) through (VII) above; however, all topics contained in (I) through (VII) above shall be addressed in the handbooks in order for the handbooks to be technically acceptable. (G) DATE(S) AND PLACE(S) OF DELIVERY AND ACCEPTANCE AND FOB POINT: At contract award, the Contracting Officer will provide (in the contract) a list of recipients of the appropriately titled handbook and their corresponding mailing addresses. The Contractor shall mail one copy of the handbook to each recipient specified in the contract via 3rd class mail or equivalent. Any handbooks not mailed to addressees on the list provided in the contract shall be mailed or otherwise delivered to: Commandant (G-WPW), U.S. Coast Guard Headquarters, 2100 Second St., S.W., Room 6400, Washington, DC 20593-0001. The date and time for delivery of the handbooks to G-WPW will be provided at contract award. Delivery terms are f.o.b. destination. (H) The provision at FAR 52.212-1, Instructions to Offerors Commercial Items (OCT 1995) applies to this acquisition. THE OFFEROR SHALL COMPLY WITH THE INSTRUCTIONS CONTAINED IN FAR 52.212-1 WHEN PREPARING A PROPOSAL. THE OFFEROR SHALL ALSO SUBMIT A PRODUCT SAMPLE (AN EXACT COPY OF THE APPROPRIATELY TITLED HANDBOOK THAT IS BEING PROPOSED) WITH ITS PROPOSAL AT THE TIME AND PLACE SPECIFIED BELOW FOR RECEIPT OF PROPOSALS; THIS PRODUCT SAMPLE WILL CONSTITUTE THE OFFEROR'S TECHNICAL PROPOSAL. (I) FAR 52-212-2, Evaluation Commercial Items (OCT 1995) does not apply to this solicitation; the evaluation procedures that will be used by the Government will be to award a firm-fixed-price contract for CLIN 0001 to that responsible Offeror submitting a technically acceptable proposal (product sample) and offering the lowest price for 50,000 units of CLIN 0001. Low price shall be the deciding factor among technically acceptable proposals (product samples). To be rated technically acceptable, the Offeror's product sample must meet all of the minimum criteria identified in (F)(I) through (F)(VII) above. THERE IS NO SPECIFIC FORMAT REQUIRED FOR THE PRICE PROPOSAL, BUT THE OFFEROR IS ADVISED TO ORGANIZE ITS PRICE PROPOSAL IN A LOGICAL MANNER THAT WILL ALLOW THE GOVERNMENT TO EVALUATE ITS OFFERED PRICE FOR CLIN 0001. THE SUGGESTED FORMAT IS: CLIN 0001; (NAME OF PROPOSED HANDBOOK FOR CLIN 0001); QUANTITY FOR CLIN 0001: 50,000; CLIN 0001 UNIT: EACH; PROPOSED PRICE PER CLIN 0001 UNIT (HANDBOOK); AND EXTENDED PRICE FOR CLIN 0001 (CLIN 0001 UNIT PRICE MULTIPLIED BY 50,000 UNITS). (J) Each Offeror shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items (JAN 1997) with its proposal. (K) The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items (MAY 1997) applies to this acquisition. (L) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 1996) applies to this acquisition. Additional FAR clauses cited in the clause at FAR 52.212.5 that are applicable to this acquisition include: FAR 52.203-6 "Restrictions on Subcontractor Sales to the Government (JUL 1995) Alternate I (OCT 1995)," FAR 52.203-10 "Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997)," FAR 52.219-8 "Utilization of Small, Small Disadvantaged and Women-Owned Small Business Concerns (OCT 1995)," FAR 52.222-35 "Affirmative Action for Special Disabled and Vietnam Era Veterans (APR 1984)," FAR 52.222-36 "Affirmative Action for Handicapped Workers (APR 1984)," FAR 52.222-37 "Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (JAN 1988)," FAR 52.225-18 "European Union Sanction for End Products (JAN 1996)," and FAR 52.225-21 "Buy American Act North American Free Trade Agreement Act Balance of Payments Program (JAN 1997)." The Offeror is advised to read all FAR clauses cited in this synopsis/RFP and to become familiar with the terms and conditions contained therein. (M) The U.S. Coast Guard Headquarters Building, 2100 Second Street, S.W., Washington, D.C. 20593-0001, is a controlled access building. If the Offeror intends to hand carry its proposal, prior arrangements for access should be made by contacting Joseph L. Widdup at 202/267-6290 at least one work day prior to the date you require access. If prior arrangements are not made, you should allow at least 30 minutes for visitor access. It is the Offeror's responsibility to ensure that its proposal is delivered by the due date and time required in this solicitation. (N) Proposals are due no later than 12:00 P.M. Eastern Daylight Time on September 9, 1997, at: Commandant (Attn: Joseph L. Widdup, Code G-ACS-2A/JW), U.S. Coast Guard Headquarters, 2100 Second St., S.W., Room 5222, Washington, DC 20593-0001. (O) Contact Joseph L. Widdup at 202/267-6290 for more information regarding this solicitation. (P) All responsible sources may submit an offer which will be considered.***** (0231)

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