Federal Emergency Management Agcy, Acquisition Operations Division, 500 C Street, S.W., Room 350, Washington, DC 20472

R -- VIDEO NEWS RELEASES SOL EMW-97-RQ-0436 DUE 082997 POC Corwin Kirby, Contract Specialist/(202) 646-4585/ Bob Weiss, Contracting Officer/(202) 646-3748 E-MAIL: click here to contact FEMA representative, corwin.kirby@FEMA.gov. This is a combined synopsis/solicitation for the production of "Video News Packages" in accordance with FAR Part 13 Simplified Acquisition Procedures. This announcement constitutes the only solicitation. Written quotations are being requested and a written solicitation will not be issued. The solicitation number is EMW-97-RQ-0436. The Solicitation is issued as a request for proposal (RFQ). This procurement is set-aside for small business. It is anticipated that a purchase order will be awarded with no options. I. PURPOSE: This acquisition covers the production of two (2) Video News Packages composed of the maximum of 10 Video News Releases (VNRs) with an approximate length/runtime of 1:30 minutes each on preparedness information /subject topics related to EARTHQUAKES, AND TORNADOES. II. BACKGROUND: The successes of broadcast initiatives employed by FEMA-Emergency Information Media Affairs (EIMA) have changed the baseline for broadcast materials used to convey the FEMA message. The acceptance and use ofcanned programming on hurricane and flood topics make it imperative that similar broadcast materials be prepared for other natural disaster events. Completion of the proposed project will contribute to completion of the first comprehensive library of public information materials, for broadcast, since the release of the FEMA Emergency Public Information library in 1992. GENERAL DESCRIPTION OF THE WORK TO BE PERFORMED: The vendor shall responsible for the production of broadcast quality video news packages in accordance with guidance provided by the EIMA Project Officer. IV. SPECIFIC TASKS TO BE PERFORMED: Subtask 1.1. Startup Meeting- Within five (5) working days after award, vendor shall meet with EIMA Project Officer and such other FEMA staff, as the Project Officer shall arrange, to identify and discuss the timetable for completion of the project. Subtask 1.2 Submission of Project Timetable- Within five (5) working days after the startup meeting, vendor shall provide a project outline, which incorporates the milestones discussed in subtask 1.1.Subtask 1.3. Research of FEMA videotape, and location shooting- Vendor shall coordinate with the project officer to research available FEMA videotape and collect additional location footage. All videotape proposed for usage shall be logged and prepared for screening not later than 20-working days after the start of the project. Subtask 1.4- Submission of draft scripts- Using available FEMA fact sheets and backgrounders and other developed sources, vendor shall submit a drafts of the scripts for the VNRs within 25 working days after the start of the project. Subtask 1.5- Production of Rough-Cuts- Within forty (40) working days after the start of the project, vendor shall provide the first rough-cut of the video news package complete with audio for review by the project officer and such others as he may identify. Subtask 1.6- Production of Beta Master and Sigma Encoding- Within ten (10) days after the review of the rough-cuts, vendor shall provide for the production of two(2) beta masters and sigma encoding. Subtask 2.1- Sigma Encoding Monitoring -- Within one (1) day after notification by the project officer vendor shall commence sigma-encoding monitoring and continue it for a period not to exceed 13-weeks. Subtask 2.2-SIGMA Reports- Vendor shall provider reports on the results of the monitoring efforts in accordance with a timetable provided by project officer or upon request. APPROVAL AND COORDINATION: The successful vendor shall coordinate all activities covered by this purchase order with the project officer and/or Director and Deputy Director of EIMA. The project officer shall serve as the final decision-makers for coordination of all activities involving offices outside EIMA. EVALUATION OF QUOTATIONS: The Government will award a firm-fixed price purchase order to the responsive and responsible offeror whose quotation is found to be technically acceptable with the lowest price. The following criteria will be used to evaluate quotations: 1. Vendor chosen to complete this project shall be able to demonstrate expert qualifications in creative elements required to produce audio and/or video production through work samples and staff qualifications (resumes) provided with submittal of quote (30 Points). 2. Selected vendor shall be able to demonstrate the positive impact of it's work products on target audiences through documentation, which may include measurement instruments such as, surveys, electronic ratings or other records of broadcast (i.e. sigma reports, etc.) (20 Points). 3. Documentation in support of vendors past performance shall include examples/proof of timely work products (15 Points). 4. Vendor selected to complete this project shall have a background in developing products about disaster preparedness (15 Points). 5. Recent completion of creative audio and/or video products (within the past year) in the topic areas noted in item #3 above (10 Points). 6. Vendor selected to complete this project shall have in place or be able to employ a national support structure to coordinate completion or execute a task(s) outside of the vendor's immediate area (5 Points). 7. Vendor selected to complete this project shall be able to demonstrate the "broadcast and/or public relations industry's" acceptance of its work products and techniques through awards, citations, and other endorsements received (5 Points). RFQ SUBMISSION: The due date for submission is Friday, August 29th, 1997 at 3:00 PM to FEMA, FM-AO-RP, Attn: Corwin Kirby -- Room 408A, 500 C Street, SW, Washington, DC 20472. No facsimile proposals shall be accepted. All requests for information regarding this solicitation are to be directed to Corwin Kirby, Contract Specialist at (202) 646-4585 or H. Robert Weiss, Contracting Officer at (202) 646-3748. Technical and/or administrative questions must be received no later than three (3) days after publication of this notice and may be faxed to (202) 646-2970 or (202) 646-3741, or mailed to the address for submission of proposals shown above. In order to prepare for distribution of possible amendments to the solicitation, please fax your company's name, address, telephone, and fax numbers, and point of contact as soon as possible. Failure to do so will preclude FEMA from the responsibility of providing you with possible amendments or other required information. It is the vendor's responsibility to make sure that all faxed information has been received by the named FEMA representatives. Offerors are responsible to comply with this notice and any amendments thereto. (0231)

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