Chief A&MMS (90C), Hunter Holmes McGuire VA Medical Center, 1201 Broad Rock Blvd, Richmond, VA 23249

R -- PICKUP/DELIVERY OF SMALL PARCELS SOL RFQ 652-15-98 DUE 090597 POC Cynthia Andersen (804) 675-5555 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No. 652-15-98. This solicitation document and incorporated provisions and clauses are those in effect through FAC 90-46 (#57a) and VAAR 96-28 (#14). SIC Code 4215 applies. Size Standard is $3.5 million. The Hunter Holmes McGuire VA Medical Center, Richmond, Virginia is seeking a contractor that can provide delivery services for items 150 lbs or less in accordance with the terms and conditions of this solicitation. This is a bonafide need for FY98 and subject to the availability of FY98 Appropriations. The contract period will cover the period October 1, 1997 through September 30, 1998 with the options to extend for FY 1999 and FY 2000. Award of a Firm Fixed-Price Contract will be made for the base year period plus the two option years. Offers will be considered only from offerors who are regularly established in the business called for and who in the judgement of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Services are to be rendered F.O.B. Destination to the Department of Veterans Affairs Medical Center, 1201 Broad Rock Blvd., Richmond, Virginia, in accordance with the requirements. Supplies and services to be furnished under this agreement shall be ordered by issuance of an acceptance letter and a delivery order by the Department of Veterans Affairs Medical Center. Payment will be made normally monthly, quarterly, semi-annually or annually in arrears, upon receipt of a properly prepared invoice. The contractor will furnish with his/her invoice signed documented proof that services have been rendered in accordance with terms cited herein. Proof of the completed services will include date of inspection or services and signature of the Government employee responsible for the services being rendered. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his designee may determine to be reasonably necessary to protect the lives and health of occupants of the facility. The Contracting Officer or his designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work shall be deemed sufficient for the purpose aforementioned. Contracting Officer may issue an order, stopping all or any part of the work and hold the Contractor in default. Specifications/Requirements: (1) Provide parcel delivery within Virginia within 1-2 business days. (2) Provide parcel delivery to surrounding states, NC, TN, WV, PA and MD within 2-3 business days. Delivery to all remaining continental United States within 7 business days. (3) Provide means for weighing and calculating cost of delivery of each parcel prior to pick-up by carrier. Shipping process, as required by the carrier, as well as means for weighing and calculating delivery cost will be automated with a maximum processing time of one (1) minute per parcel. Shipping process is defined as any and all paperwork requirements, including but not limited to manifesting, individual numbering or labeling of parcels in any manner, as well as presorting, stacking etc. Carrier may utilize current equipment for this purpose, Pitney-Bowes models G120, J650 and F123 or provide additional equipment. Any costs incurred by utilizing current equipment will be borne by vendor. All costs of additional equipment, (including delivery, installation, set-up and training), maintenance of additional equipment, and/or software will be borne by vendor. (4) Capability of confirming delivery, with and without signature, parcels as designated by the Government. (5) Capability of tracking ground service with retention of delivery information of at least one (1) year. Delivery information should include address, receiver's name and date and is provided within 5 days of request. Must have capability of providing delivery information immediately via facsimile if requested. (6) Capability of retrieving parcels at VA's request and expense. (7) Must accommodate parcels up to a combined length and girth of 130 inches and weight of 150 lbs. (8) Provide pick-up, at least once a day, of parcels from VA Medical Center loading dock, 1201 Broad Rock Blvd., Richmond, Virginia, Monday thru Friday, 3:30pm -- 4:30pm, excluding federal holidays, at cost of $1.20 per day or less. Provide additional pick-ups, or alters pick-up times, at request of the Government in emergent situations, at a cost of no more than $1.20 per additional pick-up. (9) Number of parcels per day varies between 0 and 30, with an average of 10. Must be able to provide additional service in emergency situations of as many as 1,000 parcels per day. (10) Will reimburse Government for cost of delivery and replacement cost of contents of parcels if lost by carrier. Claims will by adjudicated within 30-45 calendar days from date of request. Will reimburse Government for cost of delivery for parcels delivered to incorrect receipient or delay in delivery. Delay is defined as failure to meet specifications outlined in items 1 and 2. (11) Will provide Government with adequate parcel handling equipment for use within medical center; such as, hampers with wheels, baskets, etc. Will provide additional equipment within 24 hours of request. (12) Provide Government, upon request, summary and explanation of services in printed form, at carrier's expense. (13) Provide courteous and prompt customer service. Response to inquiries is provided within 8 hours of initial contact. The following provisions apply to this solicitation; 52.212-1, Instructions to Offerors -- Commercial Items; 52.212-3, Offeror Representations and Certifications -- Commercial Items (Must be returned with offer). The following clauses apply to this acquisition: 52.212-4, Contract Terms and Conditions -- Commercial Items; clause 52.222-48, Exemption from Application of Service Contract Act Provisions of Contracts for Maintenance, Calibration, and/or repair of Certain Information Technology, Scientific and Medical and/or Office and Business Equipment -- Contractor Certification (must be returned with offer); 52-216-18 Ordering; 52.216-21 Requirements; 52.217-8 Option to Extend Services; and 52.217-9, Option to Extend the Term of the Contract are added as addendum to 52.212-4; 52.222-3, Convict Labor; 52.233-3, Protest After Award; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 852.219-70 Veteran-Owned Small Business; 852.270-1 Representatives of Contracting Officers; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. Quotes are due by 2:00 p.m., September 5, 1997, and may be faxed to Cynthia Andersen at (804) 675-5497. Questions may be directed to (804) 675-5555. An SF129 should be submitted with the offer. (0233)

Loren Data Corp. http://www.ld.com (SYN# 0095 19970825\R-0008.SOL)