JPL, Attn: Thomas May, Mail Stop 190-205, 4800 Oak Grove Dr., Pasadena, CA 91109-8099

R -- JPL RECORDS STORAGE, ARCHIVAL AND RETRIEVAL SERVICES SOL 97/14 DUE 082997 POC Martin Ramirez; FAX (818) 397-1746 The Jet Propulsion Laboratory/California Institute of Technology (JPL/Caltech), operating under a prime contract with the National Aeronautics and Space Administration (NASA), seeks to determine the interest of potential proposers for records storage, archival services, and retrieval services. The contractor shall assume responsibility for archival materials and inactive materials that are currently on-site and off-site the JPL facility and transfer these materials to the contractor's designated storage facility. The contractor shall perform archival services for JPL that include, but are not limited to, the following: conserving and preserving; arranging and describing; cataloging; and storing and retrieving the records. The contractor must: (1) maintain a facility clean from dirt and pollution that meets the recommended environmental controls and level of security for conducting archival services and for the storage, preservation, and retrieval of archival materials; (2) demonstrate a thorough familiarity with existing and future archival policies, procedures, and practices; (3) receive, record identifying data in a database and acknowledge receipt of records transferred; (4) store processed and unprocessed records in keeping with archival policies and procedures; (5) demonstrate professional capability for the ongoing conserving and preserving, arranging and describing, and cataloging of unprocessed historical JPL records; (6) conserve, preserve, arrange, and describe unprocessed records following archival policies and procedures; (7) catalog unprocessed records following policies and procedures; (8) provide, operate, and maintain computer hardware and software for the effective conservation, preservation, arrangement, description, cataloging, storage, and retrieval of unprocessed and processed JPL historical records; (9) provide photocopy service for archival materials as requested; (10) enter collection and catalog descriptions of unprocessed records it creates into the BEACON/Archives system; (11) find unprocessed and processed record stored as requested; (12) pick up, store, retrieve, and deliver inactive materials for JPL employees and organizations; (13) provide and maintain electronic databases for all services provided; (14) provide certified records destruction services as requested; and (15) provide digital imaging services for non-archival materials as requested that comply with digital imaging standards. The following information is requested: (1) company name including address; (2) contact name including phone number, fax number, and e-mail address; (3) company capability information including company sales for the past three years; and (4) a list of current contracts similar to this requirement. Please note that teaming arrangements are allowed. It is emphasized that the requested information is for preliminary planning purposes only, and does not constitute a commitment, implied or otherwise, that JPL will solicit you for such a procurement in the future. Neither JPL nor the Government will be responsible for any costs incurred by you in furnishing this information. Written expressions of interest should be submitted no later than August 29, 1997 by FAX (818) 393-1746 to Attn: Martin Ramirez. Specifics of the requirements will be provided to those that express an interest in being on the bidder's list. Telephone inquiries will not be honored. This is not a Request for Proposal (RFP). (0233)

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