Federal Emergency Management Agcy, Acquisition Operations Division, 500 C Street, S.W., Room 350, Washington, DC 20472

R -- RADIO CD'S OF FEMA SURVIVAL SPOTS SOL EMW-97-RQ-0441 DUE 090497 POC Corwin Kirby/(202) 646-4585, H. Robert Weiss/(202) 646-3748 E-MAIL: Click here to contact FEMA representative, Corwin.Kirby@FEMA.gov. This is a combined synopsis/solicitation for the production of two (2) Radio CD's of FEMA Survival Spots, public safety messages for general, urban contemporary and Spanish-speaking audiences in accordance with FAR Part 13 Simplified Acquisition Procedures. This announcement constitutes the only solicitation. Written quotations are being requested and a written solicitation will not be issued. The solicitation number is EMW-97-RQ-0441. The solicitation is issued as a request for quotation (RFQ). This procurement is a set-aside for small business. It is anticipated that a purchase order will be awarded with no options. I.PURPOSE: This acquisition covers the production of two (2) Radio CDs of FEMA Survival Spots, public safety messages for general, urban contemporary and Spanish-speaking audiences. The subject matter to be covered included preparedness information on what to do BEFORE, DURING AND AFTER HURRICANE, FLOODING, EARTHQUAKE, TORNADO AND SEVERE WINTER WEATHER disasters. II. BACKGROUND: The FEMA Radio Network and the radio field deployment kits have proved to be valuable additions to the FEMA-EIMA information resources inventory. To ensure that the "one message" strategy is expanded and re-enforced, Emergency Information Media Affairs (EIMA) has employed the use of FEMA Survival Spots, a compact disc of scripted public safety messages on what to do in the event of a disaster. The first CD was designed to test a multiple audience approach and included scripted spots on many disaster situations. This project is designed to expand the original multi-audience approach and provide complete packages on what to do before, during and after specific disaster events. III. GENERAL DESCRIPTION OF THE WORK TO BE PERFORMED: The vendor shall be responsible for the production of two broadcast quality compact disc, covering two or three disaster topics, for use by radio and other broadcasters. SPECIFIC TASKS TO BE PERFORMED: Subtask 1.1- Startup Meeting- Within five (5) working days after award, vendor shall meet with EIMA Project Officer and such other FEMA staff, as the Project Officer shall arrange, to identify and discuss the timetable for completion of the project. Subtask 1.2 -- Submission of Project Timetable- Within five (5) working days after the startup meeting, vendor shall provide a project outline, which incorporates the milestones discussed in subtask 1.1. Subtask 1.3- Research of FEMA fact sheets, backgrounders, and scripting 40-50 new FEMA Survival Spots- Vendor shall coordinate with the project officer to research available FEMA fact sheets and other preparedness literature appropriate for use in developing production scripts. A list of "spots" topics proposed for each disaster type shall be submitted to the FEMA project officer for review. Scripts for up to 50 survival spots shall be submitted to the project officer not later than 25-working days after the start of the project. Subtask 1.4- Selection and auditioning of talent- Vendor shall research and hire talent for the general, urban contemporary and Spanish spots not later than 30-days after the start of the project. Subtask 1.5- Production and editing spots- Within forty (40) working days after the start of the project, vendor shall have completed the recording and editing of all spots, including those requiring the use of sound effects. FEMA-EIMA shall have a submission of Beta Master and CD Master from the vendor no later than fifty- (50) working days after the start of the project. APPROVALS AND COORDINATION: Vendor shall coordinate all Activities covered by this purchase order with the Project Officer and/or Director and Deputy Director-EIMA. Project Officer shall serve as the final decision-makers for coordination of all activities involving offices outside EIMA. EVALUATION OF QUOTATIONS: The Government will award a firm-fixed price purchase order to the responsive and responsible offeror whose quotation is found to be technically acceptable with the lowest price. The following criteria will be used to evaluate quotations: 1. Vendor chosen to complete this project shall be able to demonstrate expert qualifications in creative elements required to produce audio and/or video production through work samples and staff qualifications (resumes) provided with submittal of quote (30 Points). 2. Selected vendor shall be able to demonstrate the positive impact of it's work products on target audiences through documentation, which may include measurement instruments such as, surveys, electronic ratings or other records of broadcast (i.e. sigma reports, etc.) (20 Points). 3. Documentation in support of vendors past performance shall include examples/proof of timely work products (15 Points). 4. Vendor selected to complete this project shall have a background in developing products about disaster preparedness (15 Points). 5. Recent completion of creative audio and/or video products (within the past year) in the topic areas noted in item #3 above (10 Points). 6. Vendor selected to complete this project shall have in place or be able to employ a national support structure to coordinate completion or execute a task(s) outside of the vendor's immediate area (5 Points). 7. Vendor selected to complete this project shall be able to demonstrate the "broadcast and/or public relations industry's" acceptance of its work products and techniques through awards, citations, and other endorsements received (5 Points). RFQ SUBMISSION: The due date for submission is Friday, September 04th, 1997 at 3:00 PM to FEMA, FM-AO-RP, Attn: Corwin Kirby -- Room 408A, 500 C Street, SW, Washington, DC 20472. No facsimile proposals shall be accepted. All requests for information regarding this solicitation are to be directed to Corwin Kirby, Contract Specialist at (202) 646-4585 or H. Robert Weiss, Contracting Officer at (202) 646-3748. Technical and/or administrative questions must be received no later than three (3) working days after publication of this notice and may be faxed to (202) 646-2970 or (202) 646-3741, or mailed to the address for submission of proposals shown above. In order to prepare for distribution of possible amendments to the solicitation, please fax your company's name, address, telephone, and fax numbers, and point of contact as soon as possible. Failure to do so will preclude FEMA from the responsibility of providing you with possible amendments or other required information. Make sure you reference the solicitation number mentioned above on you fax sheet. It is the vendor's responsibility to make sure that the named FEMA representatives have received all faxed information. Offerors are responsible to comply with this notice and any amendments thereto. (0233)

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