Contracting Officer (90c), Va Medical & Regional Office Center, 300 Ala Moana Blvd, Honolulu, Hawaii 96813

J -- BIOMEDICAL EQUIPMENT MAINTENANCE AND REPAIR SOL 459-97-0030 DUE 092397 POC Michael Zangerle 808-566-1446 and/or Steve Roehr 808-566-1693 WEB: VA Business Opportunities, http://www.va.gov/oa&;mm/busopp.htm. E-MAIL: e-mail addresses for contracting officers, steve.roehr@mailexcite.com or zangerle@mailexcite.com. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notices. This announcment constitutes the only solicitation; proposls are being requested and a written solicitation will not be issued. The solicitation number is 459-97-0030 and is issued as a request for quotations (RFQ) under "commercial services". This solicitation document incorporates all applicable provisions and clauses in effect through Federal Acquisition Circular 90-46. This procurement is 100% set aside for small business. The applicable SIC code is 7629, and the size standard is $5.0 Million. A full equipment listing may be obtained by e-mailing, FAXing or calling the Contracting Officers. The services are to be provided at the VA facilities described herein. Quotations must reach the Contracting Officer, no later than 3:00 PM local Hawaiian time on September 23, 1997. The provision at 52.212-1, Instructionsto Offerors -- Commercial Items, applies to this acquisition. 52.212-2 applies, and quotations will be evaluated on price and other factors. Location and ability to provide emergency repair services within the time frames called for (30%) -- Past performance (Please provide references) (20%) -- and price (50%). The VA will award to the company offering the best overall value to the Government. Offerors should include a completed set of representations and certifications -- Commercial Items, with their quotation. You can obtain this from the contracting officer if needed. 52.212-4, Contract terms and conditions -- Commercial items applies. 52.212-5, Contract terms and conditions required to implement statutes or executive orders applies. Line #1 is to provide Biomedical Equipment Maintenance and Repair services for the VA Center for the Aging located on the grounds of Tripler Army Medical Center as described in the statement of work. Range of 350-375 pieces of medical equipment, (electric/electronic/and mechanical) -- 1 year with 2 additional years at the option of the government. Initial Year, October 1, 1997 through September 30, 1998 : 1 year @ $__ __ __ __ __ __ : Option year one, 10/1/98 through 9/30/99: 1 year @ $__ __ __ __ ____ : Option year two, 10/1/99 through 9/30/00: 1 year @ $__ __ __ __ ____ Line # 2 is to provide Biomedical Equipment Maintenance and Repair services for the VA Medical and Regional Office Center located @ 300 Ala Moana Blvd. Honolulu, HI, as described in the statement of work. Range of 450-500 pieces of medical equipment, (electric/electronic/and mechanical) -- 1 year with 2 additional years at the option of the government. Initial Year, October 1, 1997 through September 30, 1998 : 1 year @ $__ __ __ __ __ __ : Option year one, 10/1/98 through 9/30/99: 1 year @ $__ __ __ __ ____ : Option year two, 10/1/99 through 9/30/00: 1 year @ $__ __ __ __ ____ Line #3 -- Nuclear (Health) Physicist as needed to test radiological equipment. Rate per hour Year one -- $__ __ __ __ __; Optional year one $__ __ __ __ __; Optional year two $__ __ __ __ ____ . Work Statement: Provide for full preventive maintenance and repair services for Government-owned medical equipment located at the Department of Veterans Affairs Center for Aging complex located on the Tripler Army Medical Center grounds and at the VA Medical and Regional Office Center in downtown Honolulu. Contact the contracting officer for a full listing of equipment to be covered under this contract. Service will include all labor, transportation, equipment and supplies necessary to inspect, clean, repair, lubricate, test, update and calibrate to maintain the equipment and components in proper working order including intervening and emergency calls required between regular inspections. Preventive Maintenance Inspections: Preventive maintenance inspections shall be performed twice a year on a schedule which is mutually acceptable to the Government and the Contractor and of which is consistent with the Government's operating requirements, manufacturers recommendations, JCAHO (Joint Commission Accreditation of Health Care Organizations) Environment of Care Standards and based on the specific needsof the equipment. This service shall be scheduled with the Chief, Engineering service or his designee. Preventive maintenance will include lubrication, adjustments and replacements of maintenance parts as deemed necessary by the contractor. Preventive maintenance will be performed only between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding holidays. Following completion of the preventive maintenance inspection, or following any requested service call, the Contractor will immediately inform the Chief, Engineering Service or his designee of any unsafe equipment or any misuse or negligence incurred by users. Regular Service: This service includes all repairs, including all intervening calibrations occurring through normal use of the equipment (fair wear and tear). It will also include incoming acceptance for electrical safety inspections of all newly acquired medical equipment in accordance NFPA 99 Chapter 7. Repairs to be made during normal working hours, 8:00 a.m. to 4:00 p.m., Monday through Friday. Emergency repairs will be required on weekends and holidays. Response times shall be within four (4) hours by telephone response and with a six-hour total on site response from the time of the placement of the service call. All work is to be accomplished in accordance with manufacturer's instructions including, but not limited to, adjustments, calibrations, cleaning, lubricating, testing, disassembly, check-out, replacement of worn and/or defective parts, etc. Service Reports: After each service call, including preventive maintenance inspections, a service report shall be completed in legible form and shall include the date of service, total hours of call, description of the service performed, a listing of any parts installed to correct a failure and any other significant information pertinent to the service call. The service report must be signed by the contractor's service representative and by the Chief, Engineering Service or his designee. Parts Procurement: Maintenance and repairparts are included in this contract but are limited to a cost of under $50.00. Parts costing more than $50.00 will be procured by the Department of Veterans Affairs Engineering Service and provided to the contractor for installation. Replacement of parts will be coordinated by the Chief, Engineering Service or his designee. Contractor will be notified when ordered parts are received by Engineering Service and will resume work within eight (8) hours after notification. Contractor Qualifications: The successful contractor must provide at the time of cost submission, a comprehensive list of all employees who may be expected to provide service to the Government's equipment. This list will be kept up-to-date as new personnel are hired with respect to this contract. Service personnel who arrive on station to provide service that are not included on this list will not be allowed access to the equipment. Qualifications will include at least one (1) year of experience repairing and maintaining all the types of equipment listed in the attached equipment listing. Should the Government request evidence of training for any contractor employee, the successful contractor must present information relating to (a) the location where experience was obtained, including address and telephone number; (b) when the training was successfully completed; and (c) copies of certificates of successful training completion. Other Services: 1. Provide a health physicist to perform radiation protection survey on x-ray equipment when required in accordance with applicable standards. (0238)

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