CDR, HCAA, PACIFIC CONTRACTING, CENTER, ATTN: MCAA-PC, 160 KRUKOWSKI RD BLDG 160, HONOLULU, HI 96859-5000

R -- MATERIAL HANDLER/FORMS/RECORDS CUSTODIAN SOL DADA16-97-T-0054 DUE 091197 POC Contract Specialist Lawrence Rivers (808) 433-1112 (Site Code DADA16) The Tripler Army Medical Center (TAMC), Honolulu, HI intends to award a contract for a Material Handler to serve as Tripler Army Medical Center's Forms/Records (to include medical records) Warehouse Worker and Records Holding Area Custodian for the period October 1, 1997 through September 30, 1998 with an option to renew for three additional one year periods. This isa combined synopsis for commercial services prepared in accordance with subparts in 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This procurement is 100% set aside for Small Business. Tripler Army Medical Center intends to contract for the following services Monday through Friday 7:30 a.m. to 4:00 p.m., excluding federal holidays. 1. Receives and processes DA Form 17 from Admin Forms Manager. 2. Requisitions, receives, stores, and issues local publications and blank forms required by TAMC units and activities. 3. Establishes operational procedures and guidelines for efficient functioning of the branch and makes adjustments as necessary. 4. Reviews, interprets, and applies regulations, policies and other command directives affecting internal operations. 5. Responsible for filling request and calling requesting customer for pickup of order. 6. Insures the safeguard of controlled and sensitive forms. 7. Enforces operational decisions for the Publications Branch regarding procurement, storage and distribution of publications and blank forms. 8. Advises the Contracting Officer Representative of major changes or those of a controversial nature concerning the functioning of the Branch, providing recommendation(s) for appropriate course(s) of action. 9. Reviews and analyzes demands or requirements for TAMC publications and blank forms and initiates appropriate action to assure that stockage is adequate to meet the needs of serviced units and activities. 10. Initiates and coordinates requests to print additional stockage of publications and forms. 11. Responsible for activities regarding maintenance of stock records cards, preparation and review of requisitions, accomplishing inventory adjustments, processing incoming shipments, filling requisitions, packing and shipping, warehousing and rewarehousing, restocking, and salvaging obsolete materials. 12. Maintains a backup area in the same location of 120 day stock of forms. 13. Processes approved requests for publications or blank forms submitted by serviced units and activities. 14. Serves as advisor to superior and serviced units and activities regarding all aspects of issuance of local publications and blank forms. 15. Insures compliance with TAMC fire prevention and safety precautions, taking necessary actions to eliminate hazards which endanger life and property. 16. Assistthe TAMC Records Management Office in the Retiring of TAMC Records to include Medical Records and the storage of records. 17. Coordinates shipment of Records with Fort Shafter Transportation and Hickam Air Force Base. 18. Contractor shall insure records are placed in shipping containers properly based on assigned assession number received from the Federal Records Center. 19. Contractor must be familiar with Records Transmittal (SF 135) and Transportation Form (DD Form 1384). 20. Responsible for banding all shipment containers with steel banding equipment. 21. Must be familiar with Regulations that governs records such as Army Regulation (AR) 40-66 (Treatment Records) and AR 25-400-2 (Modern Army Records Keeping System). 22. Contractor shall on an average be responsible for shipping out a total of 1,000 boxes of records per year and the storage of 1,500 boxes of records. 23. Operates a government vehicle to make trips to the Publication Center at Schofield Barracks East Range to deliver requisitions and pickup publications and blank forms on an as needed basis. These trips shall normally be associated with regular requisition, special requisitions received from TAMC units or activities which sometime requires delivery. 24. Make special trips to pickup GSA items from local GSA stores. 25. Utilizes fork lift equipment to move pallets of forms, books, regulations, records, boxes of paper and other items that will need material handler support. 26. Frequently lifts boxed items weighing up to 40 pounds. 27. The Contractor plans own work and follows established procedures, keeping COR informed of progress and/or problem areas encountered. 28. Work is reviewed for adequacy of planning, appropriateness of methods/techniques used. 29. The Contractor is relied upon to make recommendations and to recognize and refer to COR those questions which are beyond the scope of his/her assigned responsibility. This is a "Nonpersonal Services Contract" as defined in FAR 37.101. All offers will be evaluated and considered in accordancewith the following evaluation factors: 1. Technical Experience. 2. Past Performance. 3. Price. The offeror will provide documentation of the three evaluation factors. The proposal must include a current resume documenting at least 2 years experience in the operation of Records/Medical Records Storage and the preparation of Records/Medical Records for shipment. The Contractor shall posses a valid drivers license and be qualified to operate a forklift up to 6K in weight. Must be able to type a minimum of 25 wpm. The Contractor shall read, understand, fluently speak, and legibly write the English language. These factors are listed according to their importance with number 1 being the most important, then #2 and #3. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The Government reserves the right to award a contract to other than the lowest offeror or not to make an award if it is deemed to serve its best interest. The Contractor is required to meet all health/immunizations requirements prior to the start of the contract and comply with all policies pertaining to Substance Abuse, Security, Attendance and Personal Appearance. The following provisions and clauses apply to this acquisition. These clauses and provisions are available in full text upon request. CONTRACT CLAUSES: Offerors are advised that FAR provision 52.212-3, Offeror Representatations and Certification-Commercial Items applies to this acquisition. Offerors are to include a completed copy of this provision. FAR provisions 52.212-4, Contract Terms and Conditions-Commercial Items, 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, 52-203-6, Restrictions on Subcontractor Sales to the Government, 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity, 52.219-8, Utilization of Small, Small Disadvantaged and Women-OwnedSmall Business Concerns, 52.222-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans and veterans of the Vietnam Era (38 U.S.C. 4212), 52.239-1, Privacy or Security Safeguards (5 U.S.C. 552a), 52.222-41, Service Contract Act of 1965, As amended (41 U.S.C. 351, et seq.), 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.), 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.), 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (29 U.S.C. 206 and 41 U.S.C. 351, et seq.), 52.232-33, Mandatory Information for Electronic Funds Transfer Payment (Aug 1996), 52.232-18, Availability of Funds (Apr 1984), 52.246-04, Inspection of Servicesapply to this acquisition. offers are due September 9, 1997, 2:00 p.m. local time. Please submit offers to Pacific Contracting Center, Tripler Army Medical Center, Attn: MCAA-PC (Lawrence Rivers), 160 Krukowski Road, Bldg. 160, Honolulu, HI 96859-5000. Offers may be faxed to (808) 433-7010. (0239)

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