Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

J -- MAINTENANCE AND REPAIR OF AUTOMATIC DOORS SOL RFQ 541-43-98 DUE 091897 POC Danny O. Freeman, Contracting Officer, (216) 838-6091 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation 541-43-98 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This is a competitive commercial items procurement under the Standard Industrial Classification (SIC) Code 7629 and Small Business Size Standard of $5.0 Million per annum. The VA Medical Center, Cleveland, Ohio intends to contract for maintenance of 103 Automatic Doors and four (4) Roll-up Doors located at the VA Medical Center, 10701 East Blvd., Cleveland, OH 44106. Contractor shall provide pricing for the Base year and all four (4) option years. The proposed contract provide for quarterly preventive maintenance inspections (PMI) to be performed at three (3) month intervals, in accordance with contractor approved PMI schedule. Contractor shall be required to coordinate with the Contracting Officer's Technical Representative (COTR) at least five (5) working days in advance of performing preventive maintenance inspections on doors. PMI's shall be performed in accordance with manufacturer's instructions and shall include visual inspection, calibration checks, cleaning and lubrication, electrical checks, and performance checks. Within fifteen (15) calendar days after award, and prior to performing any services on the equipment, the contractor shall furnish two (2) copies of its preventive maintenance procedures/checklist which will be used during the preventive maintenance services of this contract. This is a full service contract, twenty-four (24) hours per day, seven (7) days per week, including federal holidays. Automatic Doors shall include various manufactured brands to include, Gyrotech, Horton Automatic, Keane Monroe, Stanley Besam and Lift Master. A list of doors and locations shall be provided upon award of a contract however, all interested parties may contact the Contracting Officer at the number above and list of doors and locations will be provided. For repairs or services performed during normal working hours, 8:00 a.m. to 4:30 p.m., contractor's repairman shall report to the Electric Shop, room D-26 (Basement). After all work is completed, the contractor's repairman shall again report in person to the Electric Shop, room D-26, submit a written service report outlining the services performed and completed to include doors location and parts used. For services required after normal working hours, the contractor's repairman shall report to the Boiler Room, room G101 (first floor). After all work is complete the contractor's repairman shall again report to the Boiler Room where repairman shall submit the report required above. For failure to respond to intervening service calls within two (2) hours after notification by the COTR, a deduction of 1/30th of the monthly rate will be taken for each day a door is inoperable. Furthermore, failure to perform any of the services as set forth in this contract shall be considered grounds for invoking provisions of default. All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment. Contractor shall arrive on-site in response to intervening service calls within two (2) hours after a telephone call is placed by the COTR. All work performed shall be accomplished in accordance with manufacturer's instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc, required to keep the equipment in first-class operating condition. Contractor's maintenance of equipment shall satisfy all requirements as set forth by the Department of Health Education and Welfare, National Fire and Protection Agency (NFPA), Joint Commission of Accreditation of Hospital Organizations (JCAHO) and the state of Ohio. All necessary parts shall be included under this contract. Only new, standard parts shall be furnished by the contractor. All parts shall be of current manufacture and have versatility with presently installed equipment. All newly installed replacement parts become the property of the Government. Replaced parts are to be disposed of by the contractor after obtaining approval from the COTR. Operating and consumable supplies are not a part of this contract. The Cleveland VA Medical Center, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment and/or supplies necessary to complete the work required herein. Payment shall be made monthly, thirty (30) days in arrears, upon receipt of a proper invoice. Invoices shall be submitted in accordance with Federal Acquisition Regulation 52.212-4(g) and shall be submitted to, Chief, FiscalService 04(B), VA Medical Center, 10000 Brecksville Road, Brecksville, OH 44141. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial items applies to this acquisition with the following changes, items (e) and (h) of the standard clause are deleted. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses: 52.203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35, 52.222-36, 52.222-37 and 52.225-3. The following standard FAR and VAAR clauses are incorporated and apply to this acquisition: 52.215-17, 52.217-8, 52.217-9 (which provides that the Government may extend the term of the contract within 60 calendar days, provided that the Government shall provide a preliminary notice of intent at least 60 calendar prior to the expiration date; and services under this contract shall not exceed five (5) years), 52.232-18, 52.232-19 (which provides that funds are not authorized past September 30 of any fiscal year, unless written authorization is received from the Contracting Officer), 52.244-6, 52.252-2, and VAAR 852.219-70, 852.237-70, 852.270-1 and 852.270-4. Warranty of said product shall be in accordance with standard industry practice in effect at time of award. Interested offerors may submit their proposals along with a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items, on or before 4:30 p.m., September 18, 1997. Quotations may be provided to the Contracting Officer at the address above or Fax a (216) 838-6052. (0246)

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