Contracting Officer (90C), Department of Veterans Affairs, North Texas Health Care System, 4500 South Lancaster Road, Dallas, TX 75216

65 -- PURCHASE OF BLOOD AND IV FLUID WARMING UNITS SOL 549-163-97 DUE 091797 POC David Hill, Contracting Officer, (214) 302-7522This is a combined synopsis/solicitation for the purchase of a commercial item. This notice is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation and is issued as a Request for Proposals. A written solicitation will not be issued. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 90-46. This VA Medical Center anticipates the award of a contract and subsequent delivery order for twenty six each Blood Fluid and IV Fluid Warming Unit, ten cases of applicable Disposable IV Fluid Warming Sets for use with the proposed system, and twelve each operators/maintenance manual for the proposed system. The following minimum salient characteristics must be met for consideration of a proposal: (I) Mechanical -- Mount for attachment to I.V. poles with varying diameters This is a combined synopsis/solicitation for the purchase of a commercial item. This notice is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation and is issued as a Request for Proposals. A written solicitation will not be issued. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 90-46. This VA Medical Center anticipates the award of a contract and subsequent delivery order for twenty six each Blood Fluid and IV Fluid Warming Unit, ten cases of applicable Disposable IV Fluid Warming Sets for use with the proposed system, and twelve each operators/maintenance manual for the proposed system. The following minimum salient characteristics must be met for consideration of a proposal: (I) Mechanical -- Mount for attachment to I.V. poles with varying diameters and lightweight to permit ease of carrying, moving and IV pole attachment; (II) Fluid Flow Path -- a.) Flow rate range 75 to 5,000 cc/hr, b.) Disposable single patient use heat exchange/tubing set that may be removed and reinstalled while connected and in use without breaking sterile path, c.) Luer lock tubing connectors to prevent accidental disconnects and provide compatibility with hand pumps and infusion sets, d.) Long patient delivery tubing to minimize additional extension sets, e.) Minimal priming volume not to exceed 20cc; (III) Temperature Regulation and Alarms -- a.) Digital temperature indicator with 0.1 degree centigrade increments and back-lighting or illumination in darkened rooms, b.) Outlet temperature to be no less than 34 degrees centigrade over full range of delivery, c.) High temperature visual and audible alarms and high temperature safety limit to prevent fluid temperature from exceeding 42 degrees centigrade; (IV) Electrical -- a.) 120 Volt AC line powered, b.) Must operate on existing AC hospital power with no additional power conditioners, c.) Power cord must be at least eight feet in length with AC line plug; (V) Conformance to Standards -- a.) All current standards (AAMI, ANSI, ASTM, AABB, and FDA) for fluid warmers must be met that are in effect at the time of equipment requisition. The proposal shall include FOB destination delivery and a one-year equipment warranty for parts and labor and the availability of an extended warranty plus loaner availability. Further, service support to include literature, parts, special test fixtures and training must be available for the VA Biomedical Engineering Department. Delivery date shall 30 days from the date of receipt of an awarded delivery order. Federal Acquisition Regulation (FAR) provisions at 52.212-1, 52.212-2, and 52.212-3 apply to receipt of offers and are hereby incorporated by reference. Further, FAR clauses 52.212-4 and 52.212-5, as applicable, will apply to an awarded contract and are also included in this notice by reference. FAR clause 52.227-19, "Commercial Computer Software—Restricted Rights and 52.249-8, Default are added as addenda and are hereby incorporated by reference. These provisions and clauses are available on the Internet Web at http://www.arnet.gov/far or may be obtained from the Contracting Officer by faxed request through (214) 372-7066. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation of offers will be made based upon price, technical features, and past performance all of which will be given equal value and considered through use of the best value methodology. Price evaluation shall not only include the cost of the equipment but shall also include the cost of disposables to be offered at a firm fixed price for a period of one year. Technical evaluation will include comparison of the proposal to determine if salient characteristics have been met, reliability of the proposed equipmentand accessories and any technical feature that will enhance the minimum salient characteristics given above. Past performance will include offeror's experience in provision of the requested or similar product through Federal Supply Schedule (FSS) contract or open market, warranty terms and compliance therewith, and timeliness of delivery. Offerors are reminded to address all evaluation factors in their submittal. Interested parties are encouraged to submit offers along with technical descriptive literature, FSS contract information if applicable, and FAR 52.212-3, "Offeror Representations and Certifications." Only written offers, sent to the attention of the Contracting Officer, will be accepted. Facsimile of proposals is acceptable however, It shall be the offeror's responsibility to assume the risk of disclosure and to confirm receipt of the transmission. In any event, all offers must be received prior to September 17, 1997 at 2:00 PM Dallas, Texas local time. (0248)

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