VA Medical Center (04-90C), 1201 N.W. 16th Street, Miami, FL 33125

J -- PREVENTIVE MAINTENANCE AND REPAIR SERVICE FOR 20 HEMODIALYSIS MACHINES. SOL RFQ 546-3-98 DUE 092297 POC Jane H. Ferencz 305/324-3107 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. This solicitation no. RFQ 546-3-98 is issued as a Request For Quotations. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 46 and VAAR 96-28. The Standard Industrial Code (SIC) is 7629 and the small business size standard is $3.5 million. Contract will be firm, fixed-price. Requirement is to provide to the VA Medical Center, Miami, Florida, FOB destination, all material, labor, supplies, parts, and supervision to perform quarterly inspection, calibration, preventive maintenance and unlimited repair service for 20 hemodialysis machines by Fresenius USA. Response time is not to exceed 24 hours after receipt of telephone notification by the VA. Quarterly maintenance service to include but not be limited to: (1) Internal clean-out (2) Inspection of all components for wear, adjustment, alignment, lubrication, and operation to the manufacturer's published specifications as of that date. (3) Repair or replace defective components to bring the equipment to the manufacturer's specifications. (4) provide maintenance safety inspection. Contractor will supply written procedures to meet JCAHO documentation requirements as set forth in "management of the environment of care EC.2.13. After each service Contractor is to apply a gummed label, dated and signed, certifying performance and safety to meet the manufacturer's published specifications as of that date and provide a certification worksheet on each machine tested. Contractor will contact the biomedical instrumentation service (Gil Wagener), Room B116, phone 305/324-3183 to arrange for service dates. Contractor will sign the biomedical log upon entering and leaving the Medical Center. Service tickets will be signed by VA Biomedical instrumentation personnel. Payment will be made quarterly after receipt by the VA of service tickets, and certification worksheets and properly prepared invoice. Contractor will provide certification of equipment maintenance training for each service engineer assigned to this contract. Periods between scheduled maintenance calls shall not be less than 90 days to begin in October 1997. Contract period is to begin on 10-1-97 or at the expiration of the warranty period listed for each piece of equipment and to end on 9-30-98 with options to award for each of two additional one year periods. Contract service is required for the entire period on (8) eight Model No. 2008E machines and (7) seven Model No. A2008 machines; service beginning at expiration of warranty period on January 8, 1998 on (1) one Model No. 2208H machine and (4) four Model 2008H machines. Offers will be considered only from offerors who are regularly established in the business called for and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, and that their facilities and the personnel directly employed or supervised by them are able to render prompt and satisfactory services. Interested firms should submit information or literature to support these capabilities with their quotations. All work shall be performed during the normal working hours of 8:00AM to 5:00 PM, Monday through Friday excluding Federal holidays. Contract is subject to the availability of fiscal year 1998 funding. The following provisions and clauses shall apply to this solicitation: FAR 52.212-1 Instructions To Offerors -- Commercial Items; FAR 52.212-2 Evaluation of Commercial Items; FAR 52.212-3 Offeror Representations and Certifications-Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items apply to this request. Pursuant to 52.212-2 The Government intends to make a single award to the responsible offeror whose offer is the most advantageous to the Government. Award will be based on (1)technical acceptability as determined by the literature submitted which demonstrates ability to perform required functions. (2)past performance and (3)price. The following clauses and or provisions are added by addendum: VAAR 852.270-4 Commercial Advertising; FAR 52.217-9 Option To Extend the Term of the Contract, FAR 52.222-48 Exemption from Application of SCA Provisions, FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation, VAAR 852.270-1 Representatives of the Contracting Officer. Quotations shall include all information required in 52.212-1, a completed copy of provision 52.212-3, and information required by 52.222-48. Quotations must be submitted to the attention of Jane Ferencz(90C) at the VAMC 1201 NW 16th St., Miami, FL 33125. All offers must be received not later than close of business (4:00 PM E.S.T.) on 9-22-97. Late offers will NOT be accepted. Discussion will be held only if necessary. (0252)

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