Contracting Officer, RLR VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202

J -- MAINTENANCE AND REPAIR OF ANESTHESIA MACHINES SOL 583-06-98 DUE 093097 POC Susan Wallace, Contracting Officer, (317) 267-8765 This combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with addition information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation 583-06-98 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This is a competitive commercial items procurement under the Standard Industrial Classification (SIC) Code 7629 and Small Business Size Standard of $5.0 Million per annum. The VA Medical Center, Indianapolis, Indiana intends to contract for maintenance of one Narkomed IIA, four Narkomed III, and three Narkomed IV Anesthesia Machines located at the VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. Contractor shall provide pricing for base year and all four (4) option years. The machines were manufactured by North American Dragger and have bee regularly maintained. The proposed contract provides for preventive maintenance (PM) inspections in accordance with industry standards and manufacturer's specifications no later than 90 days apart. Contractor shall be required to coordinate with the Contracting Officer's Technical Representative (COTR) at least five working days prior to visit for PM. Service shall consist of technical inspections, cleaning, oiling, adjusting, calibrating, replacing parts, and maintaining the equipment in first class operating condition in accordance with the commercial practices governing this type of equipment. Contractor shall perform Rikens checks twice yearly in April and July and a Narkomed Vigilance Audit once a year. Pricing shall include one call per year for other than preventive maintenance, but not those necessitated by accident, fire or abuse. Request for service calls for other than PM are to be made only by the COTR or designee thereof. The Contractor is torespond within four normal working hours of receiving such a call. Contractor shall schedule a visit to repair the equipment within 48 hours of the phone contact and under normal circumstances complete the service within 48 more hours. Maintenance shall be performed during regular working hours which are 0800 to 1630, Monday through Friday, excluding legal holidays which are New Years Day, Martin Luther King's Birthday, Presidents' Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans' Day, Thanksgiving and Christmas Day. No work shall be performed or billed outside the hours specified. Contractor shall provide the COTR with a written description of the procedures and tests performed on each piece of equipment. Service tickets must be provided in duplicate initialed by the operator, containing date(s) of inspection, type of equipment, Purchase Order/Contract Number, types of services rendered, parts used or shall advise of any repairs not to be furnished as a part of the contract requirements that are necessary to maintain the equipment in first class operating condition. Parts expected to be consumed, to wear out, or to fail in normal usage or parts of an electrical or electronic nature are not included. Only new standard parts manufactured by the maker of the equipment or equal thereto shall be furnished by the Contractor. All parts shall be of current manufacture and shall have full compatibility with present equipment. The Contractor shall provide all equipment, tools, and parts necessary to perform the maintenance and repairs. All work shall be performed by competent mechanics, experienced and qualified to work on the specific equipment and all work shall be first class in accordance with good commercial practice and the manufacturer's specifications. Upon request, the Contractor shall provide the COTR with written confirmation that all gauging and measuring equipment used to check and calibrate the equipment has been calibrated either according to the manufacturer's specifications or within the past twelve (12) months, against a standard that is traceable to the National Bureau of Standards. Equipment shall not be removed to the Contractor's plant without written permission of the COTR. The VA shall not be charged for transportation to the Contractor's plant and the Contractor shall be responsible for any damage to or loss of equipment. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or COTR may determine to be reasonably necessary to protect the lives and health of the occupants of the building. The absence of such provisions shall cause a notice of non-compliance to be issued. The Contractor shall, after receipt of this notice, immediately correct the conditions which are deficient. Payment shall be made quarterly in arrears, upon receipt of a proper invoice. Invoices shall be submitted in accordance with Federal Acquisition Regulation 52.212-4(g) and shall be submitted to Chief, Fiscal Service 04(d), VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition with the following changes: items (e) and (h) of the standard clause are deleted. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition which shall also include the following clauses: 52.203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35, 52.222-36, 52.222-37 and 52.225-3. The following standard FAR and VAAR clauses are incorporated and apply to this acquisition: 52.215-17, 52.217-8, 52.217-9 (which provides that the Government may extend the term of the contract, provided that the Government shall provide a preliminary notice of intent at least 60 calendar days prior to the expiration date; and services under this contract shall not exceed five (5) years), 52.232-18, 52.232-19(which provides that funds are not authorized past September of any fiscal year, unless written authorizations is received from the Contracting Officer), 52.244-6, 52.252-2, and VAAR 852.219-70, 852.270-1, and 852.270-4. Warranty of service shall be in accordance with Standard Industry Practice in effect at the time of award. Interested offerors may submit their proposals along with a completed copy of the provision at FAR 52.213-3, Offeror Representations and Certifications-Commercial Items, on or before 1630, September 27, 1997. Quotations may be provided to the Contracting Officer at the address above or Fax to (317) 267-8700. (0259)

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