Department of Veterans Affairs, James A. Haley Veterans Hospital, AMMS (90C), 13000 Bruce B. Downs Blvd., Tampa, FL 33612

V -- HIRED CAR PATIENT TRANSPORT SOL RFP 673-42-98 DUE 101797 POC Debra A. Dodson (813) 972-7588 This is a combined synopsis/solicitation for commercial items prepared in accordance with the subparts in Federal Acquisition Regulation 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is issued as a Request for Proposal (RFP 673-42-98). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation 97-01. This solicitation is issued as a 100% small business set-aside; Standard Industrial Classification Code is 4119 and the business size standard is $5 million. Contractor shall provide Hired Car Services for beneficiaries of the Department of Veterans Affairs Outpatient Clinic, Professional Building, 2nd floor, Suite #235, Palm Bay Community Hospital, 1421 Malabar Road NE, Palm Bay, Brevard County, Florida 32907. This proposal if accepted shall be effective for the period November 1, 1997 through September 30, 1998, with one (1) additional option year (October 1, 1998 through September 30, 1999). 1. DELIVERY: (a) Transportation services shall be furnished on an "as needed" basis. Coverage is required eight (8) hours per day, five (5) days per week. Hired car drivers shall pick-up and deliver patients to designated locations. The locations shall be designated when telephone contact is made by authorized VA personnel. (b) The hired car driver shall report and sign in at the Scheduling Section of the VA Outpatient Clinic, (Brevard County), before picking up patients for each transportation request. (c) Transport of baggage with Veterans may be required occasionally. (d) Two vehicles are to be made available for the hours of 8:00 AM to 4:30 PM, Monday through Friday, excluding Government holidays. 2. QUALIFICATIONS: Proposal will be considered only from offerors who are regularly established in the business called for and are financially responsible and have the necessary equipment and personnel to furnish service in the volume required for all the items under this contract. Successful offeror shall meet all requirements of Federal, State, County, or City Codes regarding operations of this type of service. 3. PATIENTS: Various types of patients require transportation including psychiatric patients. This shall include ambulatory patients and patients which are able to transfer from wheelchair to vehicle and back. 4. NUMBER OF PATIENTS: It is agreed and understood that only ONE patient shall be transported on a trip unless specifically authorized by the Dept. of Veterans Affairs. When more than one patient is transported on a trip, reimbursement shall be made at the rate not exceeding the per trip rate plus per patient rate for multiple pickup. Contractor shall insure that the pick-ups and drop-offs are scheduled so that the total distance traveled will result in the most economical charge to the Government. 5. VEHICLES: (a) The contractor shall have a minimum of two (2) Hired Cars to be utilized for this service. (b) The vehicles under the terms of this contract shall be licensed and shall meet the minimum vehicle requirements as mandated by the State of Florida. 6. WAITING TIME: For time lost in waiting at either end or both ends of a trip due to causes beyond the contractor's control, contractor shall be reimbursed at the rate of one-forth the hourly rate in his offer for each quarter hour from the time he reports to the designated person. 7. ADDITIONAL PASSENGERS: Patient family members or others may NOT ride with a patient, unless such person is trained and qualified to serve as a required attendant for the patient and prior authorization has been granted by the Dept. of Veterans Affairs. 8. ATTENDANTS: (a) Contractor shall ensure that each person employed under this contract is trained, qualified and certified to perform the duties required. (b) Record of each employee as to character and physical capabilities of performing the duties of a driver shall be maintained and made available for inspection upon request. 9. EVIDENCE OF COVERAGE: Within five (5) days from notice of intent to award contract, Contractor shall furnish to the Contracting Officer a Certificate of Insurance which shall contain an endorsement to the effect of the cancellation of, or any material change in the policies which materially affect the interest of the Government in such insurance, shall not be effective unless a 30 day written notice of cancellation or change is furnished to the Contracting Officer. 10. ORDERS: (a) Request for services shall be made by telephone by the Chief, Medical Administration Service or his designee. (b) The Department of Veterans Affairs maintains the right to use station vehicles prior to using those of the Contractor. (c) The Contractor on scheduled trips, will be present to receive the patient at the specified time. If the contractor is unable to provide services on unscheduled trips within a reasonable time (1 hour) after receiving a request or any order, the Department of Veterans Affairs reserves the right to obtain the services from another source and to charge the Contractor with any excess cost which may result therefrom. Transport arrangements made in advanced are to be picked up at the time specified. The Department of Veterans Affairs shall be the sole judge in determining when to order service from another source. However, in no instance shall the Contractor be required to furnish more than two vehicles at one time. Vehicles other than those specifically listed on the Certificates of Insurance furnished to the Contracting Officer and approved for use, shall not be used in the performance of the contract. 11. RESPONSE TIME: In all cases patients shall be picked up within one hour from time of request. Transport arrangements made in advanced are to be picked up at the specified time. 12.TREATMENT AND/OR MISTREATMENT OF PATIENTS IN ROUTE: ANY SUBSTANTIATED MISTREATMENT OF PATIENTS IN THE PERFORMANCE OF THIS CONTRACT WILL BE CAUSE FOR IMMEDIATE CANCELLATION. DRIVERS SHALL BE COURTEOUS AND CONSIDERATE OF ALL PATIENTS THEY ARE TRANSPORTING. 13. PRICING: Submission of price per trip and price for total trips (based on estimates provided) are required for paragraphs a, b, and c below for base year and option year. All pricing shall be separated and totaled for base year (10/1/97 -- 9/30/98) and option year. (a) Rate for pick-up from VA Outpatient Clinic, Brevard, Palm Bay, Florida to James A. Haley VA Hospital, Tampa, Florida. (Estimates: 130 miles, 75 trips). (b) Rate for pick-up from VA Outpatient Clinic, Brevard, Palm Bay, Florida to VA Medical Center, West Palm Beach, Florida. (Estimates: 123 miles, 50 trips). (c) Rate for pick-up from VA Outpatient Clinic, Brevard, Palm Bay, Florida to VA Outpatient Clinic, Orlando, Florida. (Estimates: 67 miles, 50 trips). (d) Per Patient rate for multiple pick-up from same location to in-line destination for each of the above locations. (e) Hourly rate for waiting time when required and verified. (f) Per trip rate for furnishing an attendant to ride with patient when required. The Government intends to make a single award to the responsible offeror whose offer is the most advantageous to the government considering price and price related factors. Invoices shall be submitted monthly in arrears. 14. EVALUATION: Provision 52.212-2 Evaluation Commercial Items applies. Offeror shall submit adequate information for evaluation purposes on the following evaluation criteria. Each area shall be specifically labeled and indentifiably separate from other areas. (a) Company Background/ Past Performance, to include but not limited to the method of receiving, placing, and maintaining orders for transportation requests. Provide past similar contract information with points of contact and phone numbers. (b) Personnel experience and training. Provide information on personnel experience and company training requirements for personnel. (c) Vehicles/equipment/safety device information. Each offeror must submit with his proposal a letter fully describing the number, make, and year of vehicles which he agrees to furnish under this proposal including the location and telephone number of his establishment where calls are received and vehicles are immediately available for dispatch. Each offeror must provide documentation that they meet all requirement of Federal, State, County, or City Codes regarding operation of this type of service. (d) Price. Technical and past performance, when combined are more important than price. Offerors shall provide a completed set of provisions with proposal found at 52.212-3, Offeror Representations and Certifications -- Commercial Items. Provisions and clauses found at 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, 52.216-18, 52.216-19, 52.216-21, 52.217-8, 52.217-9, 52.224-1, 52.224-2, 52.232-19, 852.216-70, 852.237-71, 852.271-70 apply to this contract. US Dept. of Labor Wage Determination #94-2125, Rev. 6 dated 6/1/97 applies to this contract. Proposals are due no later than October 17, 1997, 4:30 PM local time, and shall be submitted to Debra A. Dodson (90C), James A. Haley Veterans Hospital, 13000 Bruce B. Downs, Tampa, FL 33612. The Solicitation Number (RFP 673-42-98) shall be indicated on the outside of the envelope. (0259)

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