Virginia Contracting Activity, P.O. Box 46563, Washington, DC 20050-6563

70 -- AUTOMATED PURCHASE REQUEST SYSTEM SOFTWARE AND INSTALLATION SOL MDA908-97-R-0055 DUE 092297 POC CONTRACT SPECIALIST, E. DARLENE ADAMS, 202-231-8207 This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation shall not be issued. Solicitation MDA908-97-R-0055 is hereby issued as a Request for Proposal. The Department of Defense, Office of the Inspector General (DOD, OIG), intends to purchase a commercially available off-the-shelf Lan-Based Automated Purchase Request System (APRS) for approximately 53 (OIG) locations with 60-plus users. The required system must have minor customizations options to fit more specific needs of the DOD, OIG. The contractor shall provide installation/implementation services, training, operating manuals, on-call technical assistance and software/installation warranties. The Government intends to award a firm fixed price contract resulting from this solicitation to the offeror whose offer conforming to the solicitation provides the best value to the Government.-The APRS system offered must meet the following minimum technical requirements: (1) Generate/create various purchase requests and have built-in logic to forward the purchase requests to numerous levels of approving authority; (2) Create, coordinate, track, modify, forward, print, return, and/or cancel five to ten different types of purchase request documents; (3) System must be capable to identify and track requests at an OIG agency, directorate, division, branch, location, point of contact, budget object class, funding, or purchase information level. Provide uniform tracking, reporting and multi-user access through information and data located on a database; (4) Provide on-line queries, updates, or reports as needed; create alerts for suspenses, and generate/create ad-hoc reports; (5) Allow the budget approval level to decrease/increase funding object class if necessary; (6) Ability to input raw data such as control number's, user's name, OAIG-Code, date of request, type of request, item information and justification, point of contact, building and room number, date supplies or services are required, suggested vendor name, address and telephone number, space for item description, statement of work and any justifications and have the information print on 5-10 different standard purchase request forms whose images would be a part of this system (initial forms will be supplied by DOD, OIG); (7) System must operate in a Windows 3.11 with the ability to operate in a Windows 95/NT environment. The basic desktop computers currently being used are Pentium 75, 100, 133, and 150. The current network environment is Banyan with Compaq, Proliant, Pentium and Pro servers; (8) Ability to track and monitor off-system purchases such as credit card purchases; (9) Ability to interface with the FreeBalance Government Financial Management System. The FreeBalance system operates with such databases as Oracle, Sybase and Microsoft SQL Server, and runs on standard networks, including TCP/IP, DECnet and Novell; (10) Ensure that the financial loop between the requestor and budget office is closed; (11) Provide security capability to limit and restrict access. -Offerors providing proposals that do not meet the above minimum technical requirements shall be considered "Non-Responsive". In addition to the technical requirements, the Government may require oral presentations from those companies who are considered responsive. Offerors will be evaluated on the following: (1) Capability of the commercially available system being offered; (2) Usability; (3) Price; (4) Past performance. The Government reserves the right to award contracts to other than the lowest priced offer if, in its judgement, the technical superiority outweighs the cost difference. If oral presentations are conducted, they will be held at the DOD-IG, 400 Army Navy Drive, Arlington, VA, on or about 24 September 1997. Vendors will be notified by the Contracting Officer of the specific time for their oral presentation. The offeror must be able to demonstrate the features of the proposed system, as outlined in the above technical and evaluation criteria, and be available to answer questions during the presentation by the evaluators. Please contact the Contracting Officer if any equipment is needed to conduct the presentation. Contractor performance shall commence on date of award and continue through final implementation of the APRS. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Nr. 46. The following FAR Clauses apply to this acquisition: 52.212-1, Instructions to Offer's -- Commercial Items; 52.212-2, Evaluation of Commercial Items; 52.212-4, Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. All offers must include: (1) Unit and extended prices for these line items: L/I 0001 Automated Purchase Request System Software including Customization, L/I 0002 Installation Support, L/I 0003 On-Call Technical Services, L/I 0004 Training and Manuals; (2) Prompt payment terms, past performance information, product literature; and (3) A completed copy of the provision at FAR 52.212-3, Offer Representations and Certification-Commercial Items (available at www.nist.gov/admin/od/contract/co) with their quotation. The following provisions are here by incorporated by reference: IAW 15.407(c)(5), 52.215-9; Submission of Offers, 15.407(c)(6), 52.215-10; Late Submissions, Modifications, and Withdrawals of Proposals, 15.407(d)(4), 52.215-16; Contract Award. Proprietary information provided must be marked in accordance with FAR 52.215-12. These clauses can be found in full text at (http://www.gsa.gov/far/). Proposals in response to this synopsis/solicitation are due NLT 1200, on 22 September 1997. Responses to this announcement should be forwarded to the Virginia Contracting Activity, ATTN: Ms. Darlene Adams, Building 6000, Bolling Air Force Base, Washington, D.C., 20340, Telephone: (202) 231-8207, FAX: (202) 231-2831 or ATTN: Contracting Officer: Mrs. Deborah Jordan (202) 231-8844, FAX: (202) 231-2831. (0260)

Loren Data Corp. http://www.ld.com (SYN# 0244 19970919\70-0012.SOL)