Social Security Administration, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, Md. 21207-0696

V -- RELOCATION OF BOXES SOL SSA-RFQ-98-3400 DUE 100397 POC Jane Quinn Tel: (410) 965-9495 WEB: Social Security Administration, http://www.ssa.gov/oag/oag1.htm".. The Social Security Administration (SSA) is interested in receiving quotations from capable firms for providing all necessary management, personnel, materials, services, facilities and equipment necessary for, or incidental to, the relocation of approximately 55,000 boxes from ODEIO Megasite, 2255 Rolling Run Drive, Baltimore, MD 21244 to the SSA, Centralized Folder Storage(CFS), 6000 E. Geospace Drive, Independence, MO 64056-3300. This is a combined synopsis/request for quotation number SSA-RFQ-98-3400 for commercial item services prepared in accordance with FAR Subpart 12.6. THIS IS THE ONLY ANNOUNCEMENT. A SEPARATE WRITTEN REQUEST FOR QUOTATION WILL NOT BE ISSUED. This acquisition is a 100% small business set-aside. The SIC code for this acquisitionis 4789 with average receipts not exceeding $5M for the preceding 3 years. This RFQ and incorporated provisions and clauses arethose in effect through FAR June 1997 edition. Quotations inresponse to this request for quotation shall be submitted by 10/3/97, 3:00 p.m., EST, to the address provided herein to theattention of Jane Quinn. Please note that the SF-1449 and Wage Determination will not be available by electronic download. REQUIREMENT: The boxes to be relocated are approximately 1 cubicfoot and weigh about 30 to 35 lbs each when loaded. The top ofthe boxes will remain open, with the tops tucked in, and areapproximately 15" long by 12" wide by 10" high. The contractor will perform all other services required to remove the boxes from where they are stored to transporting them to the CFS site and unloading them there. The SSA material must not be transported a long with the materials of another entity. All equipment and supplies necessary to successfully move the boxes are to be provided by the contractor, i.e., dollies, material handling carts, pallets, cardboard dividers, shrinkwrap, pallet jacks, etc. No government owned equipment can be used or leased ateither site. The contractor shall assume full liability for any and all property lost or damaged in the movements covered by this contract, except when such loss or damage arises out of causes beyond the control of, and without the fault or negligence of thecontractor. Such causes may include, but are not restricted to, acts of God or the public enemy, or the authority of law; but inevery case the loss or damage must be beyond the control of, and without the fault or negligence of, the contractor. In addition,the contractor shall be responsible for damage caused by thecontractor, his employees, or his agents to the interior or exterior of the buildings from and to which property will bemoved. The contractor will pay for damaged boxes at a rate of$1.20 each. Also, if contractor error causes the material tofall out of the boxes, then, upon delivery to the receiving site, the material must be put in numerical sequence and re-boxed by SSA personnel at a charge to the contractor of $22.05 an hour. SSA personnel must be advised of all boxes that are spilled or broken. No broken boxes are to be placed on the shelves. The cargo compartment of the transport truck must be sealed with vendor provided seals by the driver of the transport truck whilein the presence of authorized Government personnel at the point of departure, and unsealed by the driver in the presence of authorized Government personnel at the point of delivery. The contractor must have available at all times seals for the driver to use in emergency situations which would require breakage of the original seal enroute. Boxes shall be shipped palletized, with no floor loading. Boxes on pallets shall not be stacked more than 5 layers (boxes) high, at any stage of the entire process. This requirement also applies in the loading and unloading process at CFS. A layer must consist of 9 boxes, and no other number, at any time during the entire process. Also, they must be thoroughly shrink wrapped and heavy cardboard dividers used between each layer of boxes and on the top, exposed, layer. Pallets cannot be stacked on top of each other. The contractor isrequired to verify the box numbers in each truck. If boxes are omitted from a truck, SSA must be advised. The Contractor istotally responsible for providing all (100%) of the personnel required to remove the boxes from the location at the point of shipment, move the boxes from their location to the trucks, move the trucks to the delivery point, which is the staging area in Room 1 of the CFS. Move the boxes on the pallets to Room 7 of the CFS (next door to Room 1) and place them there as directed by SSA personnel. The personnel provided by the contractor are also responsible for all movement of the boxes on and off any pallets,equipment, or devices used in any of the moving or relocation process. It is strongly recommended that the trucks be sent tothe CFS location in proper sequential order. However, it will be possible to have the trucks arrive at the CFS site out of orderand still be unloaded, precluding the need to delay the balance of the move should a truck be delayed. If shipping by rail, SSA must be advised by the contractor when the trucks arrive at the Kansas City (KC) rail destination. The trucks must be identifiedas to truck number and seal number in order that SSA can determine where boxes are at all times. The contractor must have trucks delivered from the rail destination point in KC to the Independence site, in order of arrival in KC, within 24 hours. Beginning 10/27/97 until finished the contractor shall ship approximately 55,000 boxes of folders (35,000 minimum 75,000 maximum) from the Megasite to the CFS in Independence, MO. The Megasite will fill 585 boxes with folders per regular federal work day. The Megasite will place those boxes near or in the loading dock in a designated staging area. As the boxes arecompleted, the contractor shall then palletize those boxes andplace them on the shortest over the road truck available capable of holding up to 14 pallets. Those trucks shall be backed up tothe Megasite loading dock door by the contractor. The truck shall be loaded with the 585 boxes of folders pulled by the Megasitethat day. The contractor shall furnish all necessary 48"x40" 4-way pallets, 208 at a time, on an as needed basis and shall beresponsible for all necessary 48"x40" dividers, maintaining three pallet loads (about 900) and resupplying them as needed. The contractor shall pick up the loaded truck each afternoon between 3:00 and 4:30 PM (EST) and drop off an empty one at the same time. This will be done each regular federal work day, beginning 10/27/97, until all approximately 55,000 boxes have been shipped to the CFS. When the empty truck is dropped off each afternoon the contractor shall first pull out the trailer they left there that morning (now with boxes in it) and then place the new trailer there. It shall be backed up to the loading dock door, with the truck doors opened all the way, so when the Megasite opens the dock door the next morning the trailer door will be open and they can lower the dock leveler onto the back of the truck. There are no dock restrictions at the Megasite. The Megasite will fill each box full. Doing a whole terminal digit area at a time. Each box has a double block on the front that is 3 1/2"x4", in the upper left hand corner. The Megasite shall write a number in that double block on each box indicatingwhether it is box number 1, number 2, number 3, etc., from each particular terminal digit area. The contractor does not have to pay attention to those numbers when they are loading the trucks at the Megasite. They shall place the boxes on the pallets as they come to them, without considering the numbers. All of theboxes of folders shall be shipped on trucks furnished by the contractor to the loading dock of Room 1 of the CFS, taken off the trucks by the contractor and placed in Room 7, taking them off the pallets and placing them in sequence at SSA's direction. The contractor shall be responsible, including providing dumpsters, for disposing, of all pallets all dividers, and allshrinkwrap at the CFS. The contractor shall provide skilled workers, thoroughly trained and experienced for proper performance of the work outlined in these specifications. Workrequired shall be monitored by the contractor's full-time supervisors. All trucks must be fireproof and waterproof to limitthe possibility of damage to the SSA folders being moved. The trucks shall all have metal roofs, doors and walls for tamper resistance. No forklifts shall be used by the contractor at the Megasite or the CFS. No equipment shall be used on the catwalk level at the CFS that has metal surfaced wheels including palletjacks. The distance from the room one loading dock to the shelving area in room seven is approximately 600'. The contractor shall be responsible for obtaining all necessary permits and licenses, and for complying with all applicable Federal, Stateand Municipal laws. The Contractor shall notify the Contracting Officer, in writing, in the event any problems a rise concerning permits, licenses or other legal requirements. The following provisions at FAR 52.212-1, Instructions to Offerors-Commercial,(tailored) apply to this acquisition:b, c, and g. There are no addenda to these provisions. The provisions at FAR Part 52.212-2,Evaluation-Commercial items apply to this acquisition. The government will award a contract resulting from this request forquotation to the responsible offeror whose offer conforms to the quotation will be most advantageous to the Government, price andother factors considered. The following factors shall be used toevaluate offerors in descending order of importance: lowest price and experience. Offerors shall submit firm fixed price per box for the services required to be paid in arrears after delivery of the boxes to Independence. Offerors shall submit 2 references which is of similar size, scope and complexity to this request for quotation. References should include the company name, contact person and telephone number. Offerors are advised to include a completed copy of the provision at FAR Part 52.212-3, Offeror Representations and Certifications -- -Commercial Items, with their offer. The provisions at FAR Part 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition. There are no addenda to these provisions. The following provisions at FAR Part 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (tailored) apply to this acquisition: (a)(1), (a)(2), (b)(1), (b)(2), (b)(3),(b)(5),(b)(6),(b)(7),(b)(8),(b)(9),(c)(1),(c)(2)and (c)(4). These clauses are available for download in electronic form on SSA's Internet Home Page at URL"http://www.ssa.gov/oag/oag1.htm". (0267)

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