Defense Supply Center Columbus, PO Box 16595, DSCC-PBAB, Columbus, OH 43216-6595

10 -- BROAD AGENCY ANOUNCEMENT, SP0900-97BAA001 SOL SP0900-97-BAA001 POC Jim Secrist (614)692-7346 WEB: The DSCC Web Page, http://www.dscc.dla.mil/baa/97-baa01.html. E-MAIL: DSCC VPV Point of Contact, james_secrist@dscc.dla.mil. Broad Agency Announcement SP0900-97-BAA01 The Defense Logistics Agency (DLA) serves within the Department of Defense (DOD) as a wholesale level distributor of spare parts, maintenance, repair and operating supplies for the military services worldwide. DLA is interested in demonstrating unique and innovative approaches for providing logistics support to the military services that will maintain the highest state of weapon systems readiness, to include surge and sustainment capability to enhance the defense mobilization base, by improving the logistics support provided to military installations. Responsibilities of these installations include major repair and or rebuild of weapons systems for combat mission operations and facilities operation and maintenance. To facilitate performing to the expected objectives of the program, new strategies are required utilizing advanced manufacturing, distribution, and materials management techniques to improve turn around time, and the ability ofthe industrial base to respond to changes in customer demand and effectively reduce the overall cost to the government. This requires integration of commercial and military supply and distribution systems, electronic commerce/ electronic data interchange (EC/EDI), management of demand based customer inventory and direct vendor delivery. The desired level of performance is broadly categorized in terms of improving order fulfillment cycle-time, product quality, total cost, and the capability to deliver other information and/or technical support services. The private sector provider of this service will act as an extension of DLA and will be expected to establish an intelligent partnership between the military customer, DLA and other supply sources. The purpose of this BAA is to announce that DSCC is soliciting concept papers for these efforts under the Virtual Prime Vendor (VPV) or Prime Vendor (PV) Program. Concepts should be directed at improving integrated logistics support for landand maritime based weapons systems and electronics items. A key goal is to develop a process which can be exported to DLA customers in the continental United States and overseas. The successful VPV contractor(s) will be expected to provide and/or coordinate the logistics support effort for the full range of parts and components consumed in support of weapons systems, concept papers can address logistics support targeted towards weapons systems or can be directed toward specific military customers. Your concept paper should not only address your company's ability to provide items taking into consideration such factors as distribution methods, manufacturing sources, item availability, market conditions, etc. Similar Broad Agency Announcements for aviation weapons systems (Defense Supply Center Richmond) and general troop support (Defense Industrial Supply Center) are also being released. It will be incumbent on the VPV contractor to determine the best method of support to meet the performance criteria of the program and the expectations of the military customer. Teaming arrangements between developers and systems integrators, universities, research institutes, or other collaborators, are encouraged, and single offerors should anticipate the possibility of being expected to work collaboratively with other organizations if they receive an award. PROGRAM SCOPE: Concepts for individual efforts should not exceed a total of five years, and should also include procedures that, if adopted, would last until the extinction of the weapon system. The primary objective is to lower overall logistics support costs. Technologies which have a significant impact on key logistics metrics, such as customer wait time, backorders, customer complaints, cost of quality, inventory reduction, price, administrative procurement lead-time, and combat readiness, will be given highest priority. Concept papers are to include a discussion of pricing methodology, as well as proposer's preferred type of contract. Contract awards, if any, are expected to be made beginning with the second quarter of fiscal year 1998 and continuing until this BAA is canceled or has run to completion. Awards may be made under FAR 6.302-3. Progress and performance will be assessed monthly and action items will be determined to ensure timely completion of the project and to capitalize on findings. Each year of the contract will have performance objectives which are a part of the option decision evaluation, to include achievement of socioeconomic objectives. The concept paper will describe the offeror's approach to supporting this initiative and the manner in which it will maintain sources, manufacturers, producers, and other suppliers available to furnish these parts and services during peace time, national emergencies, time of war, international turmoil and any unanticipated surge requirements. Also, the vendor is expected to provide performance information during the contract in an electronic data format which can be used by both DSCC and the customer. In addition, the concept paper should also address innovative methods of incentivizing performance and reducing costs as performance progresses and the prime vendor realizes economies of scale throughout the life of the contract. EVALUATION CRITERIA: The offeror shall address in the concept paper each of the following areas that will be considered as part of the evaluation process. The factors are listed in order of importance. 1.Integrated Supply Chain Management: The Government will evaluate the concept for its ability to provide supplies, supply chain management, forecasting, engineering and technical services, and a tailored inventory management system for full support of industrial and/or base level support activities. The Government will evaluate the concept to ensure that it provides an eventual transition to 100% fill-rate, which will provide an uninterrupted flow of spare parts to the line mechanics and technicians during both normal operations and during periods of surge. Therefore, the concept paper should give sufficient detail so that the Government can understand the offeror's inventory control plan for all levels of operations. a. Technical Feasibility The Government will evaluate the concept to ensure that the offeror has the capability to perform in accordance with the concept submitted. b. Realism of Expected Outcomes The Government will evaluate the concept paper to ensure that it is realistic for the work to be performed and that the elements of the concept are consistent. 2. Industrial Readiness Support Concept: The Government will evaluate the concept to ensure that supplies and supply chain management will be sustained in case of national emergency and will achieve industrial mobilization in time of war, or other surge conditions. The concept paper should describe vendors ability to: a. Forecast and react to surge requirements. b. Rapidly escalate the operating tempo to support surge requirements and maintain levels of sustainment. 3. Information Technology: The concept paper will be evaluated for its ability to provide an interface with organic information systems and how such interface must be transparent to the end user. In addition, the Government will evaluate the concept to determine the extent to which information technology is currently being employed and the extent to which the offeror intends to implement the technologies in any resulting contract. Therefore, the offeror's concept should allow for the technical interface with certain DoD information systems. There should be an open exchange of information between customers, suppliers and DoD through state of the art technology. The concept paper should include a detailed description of the offeror's information technological approach and how that approach will accomplish a seamless interface with the Government. 4. Past Performance/Corporate Experience: The Government will evaluate offeror's experience with efforts of similar scale and scope. The offeror shall submit a listing of prior Government and commercial contracts similar to the one offered in the concept paper. At a minimum the offeror shall submit information on each referenced contract in the following format: a. Name of project and contract number. b. Company or Government agency name, address, phone, and points of contact. c. The supplies and services provided. d. The contract type (firm fixed price, cost plus fixed fee, etc.). e. The delivery requirements and your performance, including descriptions of problems and corrective actions. The Government may also seek past performance information from other sources to assist in evaluation. 5. Management Plan The Government will evaluate the offeror's organizational controls and managerial approach over its workforce, suppliers, distribution, and quality systems. The Government will evaluate the criteria and plan for selecting and monitoring performance of suppliers and subcontractors to ensure receipt of parts and material consistent with distribution needs and quality standards. The concept paper should include information regarding the offeror's organizational and management plans The Government will also request information regarding managerial/supervisory personnel dedicated to support the contract. The Government will evaluate experience and abilities in managing the logistics support process under this contract. 6. Competition Goals: The Government will evaluate the offeror's contractual alliances with suppliers and subcontractors to ensure that there is robust competition at the supplier level. The Government will evaluate the concept paper to ensure that such alliances or contractual relationships exist with the offeror and how this is ultimately beneficial to the Government in terms of cost effectiveness, availability, and quality. The concept paper should address the offeror's contractual relationships in terms of cost effectiveness, supply availability, and quality. 7. Small Business/Small Disadvantaged Business/Woman Owned Sub-Contracting Plan: The Government will evaluate both large and small business offers to determine what portion of their proposal will be subcontracted to small business, small disadvantaged business, and women owned business in terms of percentages and dollars. The offeror should submit a plan for providing real business opportunity for these firms including specific socioeconomic objectives for each year of the contract. 8. DLA Mentoring Business Agreements (MBA) Program (DLAR 52.219-9002 and DLAR 42.219-9003): The Government will evaluate offerors' plans to develop maximum opportunity for small businesses and small disadvantaged businesses by participating in the DLA MBA Program. The DLA Mentoring Business Agreements (MBA) Program ensures that small and small disadvantaged business concerns fully participate in this program. The offeror should submit a plan addressing how the offeror will obtain MBA agreements. GENERAL INFORMATION: 1. Contract Type: During the initial development of concepts, complete pricing may not be available or realistic. Those concepts, if any, selected for full discussion will provide complete pricing proposals as a part of the negotiation process. Offerors are encouraged to recommend pricing arrangements suitable for the concepts selected for consideration. As pricing proposals are evaluated, the technical merit or expected performance outcomes will be considered more important than price. Firm fixed price type contracts are preferred. Those proposals demonstrating commitment to product or full cycle cost reductions over the demonstration period will be considered more favorably. Customer affordability and cost/price realism and the manner in which price will be established are also important factors. 2. Performance Metrics: Performance metrics will be established with each contract. Performance measures, goals, and incentives will be negotiated for each year of the contract. Specific performance goals will be established for use by DSCC in determining whether any unilateral options available to DSCC will be exercised. 3. BAA Addenda: Addenda will be periodically published for customers who have demonstrated an interest in the program. This interest may be the result of the customer identifying a need, or be based on an initial evaluation of a concept received from industry sources. These addenda will include statements of function and current performance for the specific sites or weapons systems. Performance periods may vary and will be detailed in the subsequent addenda. Each addendum will provide instruction on who to contact at DSCC and how to obtain a copy of the Proposal Information Package (PIP). The PIP will contain a tailored description of each customer site or weapons system, current operations, and an expected parts listing. The submittal requirements for all concept papers will be detailed in any forthcoming addenda or may be obtained from the point of contact listed below. The government may elect to issue a Request For Proposal (RFP) in lieu of, or subsequent to, an addenda to this BAA if determined more appropriate. In the addenda a list of the primary Federal Supply Codes (FSCs) expected to be supplied will be furnished. Due to the enormous size of the actual parts list found at some of the sites, expected parts usage lists may be provided on 3.5 inch disk or posted to the DSCC World Wide Web Home Page. This data will at a minimum contain a list of the historical parts anticipated to be used by the customer by National Stock Number (NSN) or Original Equipment Manufacturer's (OEM) part number and will also include the annual estimated usage. To receive the PIP for a particular project, all interested parties should contact the assigned DSCC representative for the site referenced in each addenda. 4. Contact Information: In addition, this announcement, addenda to this announcement, PIPs, and data listings can be found on the DSCC World Wide Web site which can be accessed at http://www.dscc.dla.mil. Any requests for further information regarding this announcement can be directed to the attention of : Mailing: Defense Supply Center Columbus DSCC-PLV, Attn: Kathleen Cunningham 3990 E. Broad Street Columbus, OH 43216-5000 E-mail: kathleen_cunningham@dscc.dla.mil Phone: (614) 692-2809 This BAA will remain open for 36 months. This notice, in conjunction with specific Proposer Information Packets (PIP), constitutes the total BAA. The PIP provides further information on the following: areas of interest, general expectations, submission process, evaluation criteria, concept abstract format, and concept paper format. The PIP is required, and may be obtained by electronic mail, or fax. As a result of customer/industry market research or receipt of concepts, an addendum to the BAA would be published, specific to a weapons system or location, etc. A formal RFPor other solicitation regarding this announcement will not be issued, however may be issued in lieu of or following a specific addendum. The Government reserves the right to select for award all, some, or none of the concept papers received. All responsible sources capable of satisfying the Government's requirements may submit a concept paper which will be considered by DLA. In order to minimize unnecessary effort in concept paper preparation and review, offerors are encouraged to submit a brief concept abstract in advance of developing a full concept paper. An original and four copies of the concept abstract must be submitted. Upon review, DSCC will provide written feedback on the likelihood of a full concept paper being considered. Concept abstracts received pursuant to this BAA will be evaluated as they are received, there is no initial cut-off date. Concept abstracts and concept papers not meeting the format described in the BAA or subsequent addendum/PIP may not be reviewed. Concept abstracts and concept papers must be sent by mail, facsimile copies will not be accepted or evaluated. All administrative correspondence and questions regarding this BAA, including requests for information on how to submit a concept abstract or concept paper to this BAA, shall be directed to one of the administrative addresses below, e-mail is preferred. Jim Secrist, (614) 692-7346, James_secrist@dscc.dla.mil Kerry Estes, (614) 692-7347, Kerry_ estes@dscc.dla.mil Kathryn Rose, (614) 692-2043, Kathryn_ rose@dscc.dla.mil Michael Turner, (614) 692-7349, Michael_ turner@dscc.dla.mil (0268)

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