Naval Hospital, Materials Management Dept., Purchase Div., Bldg. 81-H, Great Lakes, IL 60088

R -- SERVICE FOR CODING, ANALYZING, AND ABSTRACTING OF INPATIENT CHARTS AT NAVAL HOSPITAL, GREAT LAKES, IL SOL N00211-98-Q-0021 DUE 101697 POC Jim Honigmann (847)688-6705 This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: a written solicitation will not be issued. Refer to solicitation as RFQ N00211-98-Q-0021. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: FAR 52.212-1 Instructions to Offerors -- Commercial Items; 52.212-2 Evaluation -- commercial Items; 52.212-4 Contract Terms and Conditions -- Commercial Items and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. As an addendum to 52.212-5 paragraph (b), the following FAR clauses are incorporated by reference: 52.203-6 Restrictions on Subcontracting Sales to the Government; 52.218-8 Utilization of Small, Small Disadvantaged and Women owned small business concerns; 52.222-26 Equal Opportunity; 52.22-35 Affirmative Action for Special Disabled Veterans and Veterans in Vietnam Era. The following DFAR provisions and clauses apply to this solicitation and are incorporated by reference: DFAR 252.212-7000 Offeror Representation and Certification -- Commercial Items and DFAR 252.212-7001 Contracting Terms and Conditions Required to Implement Statute Applications to Defense Acquisition of Commercial Items. Item 0001 -- Coding of 150 charts per month into ICD-9 format. Item 0002 -- Abstracting of 150 charts per month by taking information from records and entering into CHCS. Item 0003 -- Analyzing of 150 charts per month to include proof reading for mistakes and preparing records for correction. The vendor will provide experienced personnel with current credentials (3-5 years experience) that participate in continuing educational programs to performcoding, analysis and abstracting functions of 60 records, on-site in the Medical Records Division, every Tuesday and Thursday. Contracted personnel will adhere to the basic coding conventions, ICD.CM and DRG methodology, UHDDS, AHA Coding Clinic, and Department of Defense coding guidelines; JCAHO and Bureau of Medicine documentation requirements; and the Composite Health Care System abstracting requirements. Diagnostic and procedures codes with coresponding dates, will be recorded on the appropriate form. Sequencing guidelines will be followed. The contracted personnel will abstract clinical information, perform straight data entry into the hospital's clinical information system and generate the attestation form for the computer. Contracted personnel will be responsible for the accuracy and completeness of the coded, analyzed, and abstracted data. The vendor will provide their coding policies and procedures to the Head, medical Division for review prior to performing on-site services. Changes ofprocedures will be reviewed with contracted personnel during orientation. If contracted personnel do not meet the quantity or quality expectation, the will be removed for the assignment and a new person assigned. A proposal in response to the solicitation must be submitted in accordance with the instructions set forth in FAR 52.212-1 paragraph (b). As a minimum, the proposal shall include a price on company letterhead or the SF 1449 for the requested line items showing unit price and extended price. If the SF1449 is not used, the proposal must include a statement specifying the extend of Agreement with all terms, conditions and provisions of solicitation. The proposal must also include technical information, remittance address, completed copies of FAR 52.212-3 and DFAR 252.212-7000 and any price or discount terms. Copies of clauses 52.212-3 and 252.212-7000 will be provided upon offeror request. Responses to this request are due no later than 3:00 p.m. CST, 16 Oct 97. All offers shall be sent to Fiscal and Materials Management Dept., 510 B Street, Great Lakes, IL 60088 Attn: Jim Honigmann. Point of contact is Jim Honigmann (847)688-6705 or FAX (847)688-3705. (0274)

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