Contracting Officer, NDANG/LGC, 1400 28th Ave North, Fargo, ND 58102-1051

36 -- COST PER COPY SOL DAHA32-98-Q0037 DUE 111797 POC Dwight A. Murphy, SMS, Contracting Officer, 701-241-7332 WEB: None, None. E-MAIL: North Dakota Air National Guard, dalarson@NDFAR.ANG.AF.MIL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement does not include all the information necessary to complete the solicitation procedures, additional information is required. The solicitation number as shown in this announcement is a Request for Quotation (RFQ). The items required, include, but are not limited to, the contractor to provide copiers, service, toner and related copier supplies, except copier paper, to manage a "Cost Per Copy" copier contract for the North Dakota Air National Guard, 1400 28th Ave N, Fargo, ND. All copiers must be capable of printing transparencies and bond paper. Copy speed based on 8 1/2" x 11" paper feed. The minimum copier requirements which the Contractor is to provide is 21 copiers consisting of the following 4 categories: CATEGORY 1 copiers/printers, (5) each, digital copier, printer and fax with minimum 10 cpm, with the following minimum capabilities; (a) 250 sheet tray, (b) zoom reduction/enlargement of 50-200%, (c) resolution of 400 DPI, (d) platen based, (e) capable of handling 8-1/2 x 11 bond paper and transparencies, and (f) must be year 2000 compliant if date/time stamp is an option. Fax must have the following capabilities: (a) ITU/CCITT Group 3 compatible, (b) 14.4 Kbps Modem, and (c) memory capable to handle 40 page fax. CATEGORY 2 copiers/printers, (9) each, digital copier and printer with minimum 20 cpm, with the following minimum capabilities; (a) 2-250 sheet trays with auto-switching between trays, (b) zoom reduction/enlargement of 50-200%, (c) resolution of 400 DPI, (d) platen based, (e) capable of handling 11 x 17 bond paper and transparencies, (f) must be year 2000 compliant if date/time stamp is an option, (g) sorter and stapler finisher, (h) auto-duplex capability (1:2,2:2,2:1), and (i) sheet feed by-pass. CATEGORY 3 copiers/printers, (6) each, digital, copier and printer with minimum 40 cpm, however, theGovernment will consider and evaluate vendor's alternatives to meet, nearly meet, and/or exceed minimum needs by 1 January 1999, for Category 3 copiers. Category 3 copier/printer to have the following minimum capabilities; (a) 2-250 sheet trays with auto-switching between trays, (b) zoom reduction/enlargement of 50-200%, (c) resolution of 400 DPI, (d) platen based, (e) capable of handling 11x17 bond paper and transparencies, (f) must be year 2000 compliant if date/time stamp is an option, (g) sorter and stapler finisher, (h) auto-duplex capability (1:2,2:2,2:1), and (I) sheet feed by-pass. CATEGORY 4 copier, (1) each, copier, minimum 60 cpm, with the following capabilities; (a) 2 sheet trays with a total capacity of 1000 sheets and auto-switching between trays, (b) zoom reduction/ enlargement of 50-200%, (c) platen based, (d) capable of handling 11 x 17 bond paper and transparencies as well at 100 lb card stock, (e) sorter and stapler finisher, (f) auto-duplex capability (1:2,2:2,2:1), and (g) sheet feed by-pass. Printer capabilities for Category 1, 2, and 3 machines are as follows; (a) PCL5e Emulation, (b) must be capable of printing from Windows 3.x and Windows 95, (c) vendor must supply all software drivers required to run digital machines, (d) vendor must supply device to interface with LAN, (i.e. Netprint card or Jetdirect Card capable of IP addressing and have 10BaseT RJ45 connection), (e) vendor must also supply any cable that connects between card and printer and the NDANG will provide all cabling between the LAN and the printer interface card or box, (f) vendor must help with the installation of printer drivers on one computer per printer and Phone Tech support will be available during normal duty hours for any questions or problems that might arise, and (g) memory sufficient to handle a 25 page document for Category 1, 50 page document for Category 2, and 100 page document for Category 3, @ 5% coverage for each category. All copiers shall be new machines. Contractor shall provide "key operator" training for each location and machine. Contractors interested in this solicitation shall notify the contracting office by FAX (701) 241-7334, ATTN: SMS Dwight A. Murphy, for additional information that is necessary to complete the solicitation. Those contractors will be forwarded the additional information too lengthy for inclusion in this announcement, such as the Statement of Work, location of machines, and evaluation factors that need to be addressed. Each contractor must include its Federal Tax Identification Number and corporate status. Corporate status means the concern's designation as a 1) sole proprietorship, 2) partnership, or 3) other corporate entity. The ensuing contract shall be for a base period of one year commencing on 1 Jan 98 through 31 Dec 98 with four option years renewable at the beginning of each Calendar Year. Contractors shall include a completed copy of the provision at FAR 52.212-3 Offeror Representation and Certifications -- Commercial Items with its offer. The clause at 52.212-4 Contract Terms and Conditions -Commercial Items applies to this acquisition. The provisions at 52.212-1, Instructions to Offerors -- Commercial Items and 52.212-2 Evaluation-Commercial Items also applies to this acquisition. The provisions at 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items are included and incorporated by reference clauses: 52.222-3 Convict Labor, 52.233-3 Protest After Award, 52.203-6 Restrictions on Subcontractor Sales to the Government, 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity, 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped Workers, 52.225-3 Buy American Act -- Supplies. The provision 52.232-18, Availability of Funds, and provision 52.232-19, Availability of Funds for the Next Fiscal Year, applies to this acquisition. The following clause is incorporated by reference: 52.232-33 Mandatory Information for Electronic Funds Transfer Payment. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. The standard industrial classification being 3861. This solicitation is unrestricted. The Government will determine award on Best Value or what is most advantageous to the Government. The significant evaluation factors will be (a) Price evaluation, (b) Technical evaluation, and (c) Past performance evaluation, price being the most important and past performance being the least. The contractor shall provide a Cost Per Copy for 1.3 million and a Cost Per Copy for excess copies over the 1.3 million, which is estimated at 400,000 copies per year, for the base year and each option year. Cost shall include all variables required for the operation and service of the machines for the base year and each option year. The Clins for the proposed contract are; 0001, BASE YEAR, 1 Jan 98 -- 31 Dec 98, quantity of 21 copiers, 1.3 million minimum copies per year, cost/copy__ ____, 0002 excess copies over 1.3 million with an estimated 400,000 per year, cost/copy__ ____, 0003 FIRST OPTION YEAR, 1 Jan 99 -- 31 Dec 99, quantity of 21 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0004 excess copies over 1.3 million with an estimated 400,000 per year, cost/copy __ ____, 0005, SECOND OPTION YEAR, 1 Jan 00 -- 31 Dec 00, quantity of 21 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0006 excess copies over 1.3 million with an estimated 400,000 per year, cost/copy__ ____, 0007, THIRD OPTION YEAR, 1 Jan 01 -- 31 Dec 01, quantity of 21 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0008 excess copies over 1.3 million with an estimated 400,000 per year, cost/copy __ __ __, 0009, FOURTH OPTION YEAR, 1 Jan 02 -- 31 Dec 02, quantity of 21 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0010 excess copies over 1.3 million with an estimated 400,000 per year, cost/copy __ __ __. Contractor shall have all machines delivered, installed and operational within thirty (30) calendar days after award. "Key Operator" training shall be conducted after machines are operational and prior to contractor departing location. Quotes shall be forwarded to; Contracting Office, NDANG/LGC, 1400 28th Ave N, Fargo, ND 58102-1051, no later then 17 Nov 97, by close of business. (0283)

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