NAVAL MEDICAL CENTER CODE BCA, MATERIAL MGMT DEPT ACQUISITIONS DIV, SAN DIEGO, CA 92134-5000

J -- COULTER THE FOLLOWING PRODUCTS, CELL COUNTER T540 WITH DIFF, MAXM ANALYZER, MAXM ANALYZER WIRH RETIC, ONYX COLOR, CELL COUNTER T890 WITH DIFF, STKS, STKS WITH RETIC, GEN'S SOL N00259-98-Q-0011 N00259-98-Q-0011 DUE 101797 POC Purchasing Agent, SHIRLEY PERRY, (619)532-8091 This notice is provided on a sole source basis, with intent to award a firm fixed price order with Coulter Electronics. This is a combined synopsis/ solicitation for on-site full service and corrective maintenance contract on listed government-owned equipment including all parts, labor, transportation and unlimited corrective maintenance calls for the period 97 Oct 15 thru 98 Sept 30 98. Prepared in accordance with the format in Far Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued The solicitation, number N00259-98-Q-0011, is issued as a request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Far 90.46. This solicitation is not 100% set-aside for small business. Services to be provided shall be in accordance with the following statement of work. NO LOANER OPTION -- MEDICALEQUIPMENT SERVICE MAINTENANCE STATEMENT OF WORK GENERAL REQUIREMENTS. The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions setforth herein.The contractor shall provide all services, materials and equipment necessary for the repair/service of Coulter Cytometry system located in the EDA LAB.HEMATOLOGY department at Naval Medical Center San Diego, Ca. to ensure dependable and reliable operation of the equipment. The scope of work performed under these specifications includes the furnishing of all labor, equipment, materials and parts to perform all repairs on equipment listed, to assure continued operation at their design efficiency and capacity.THE CONTRACTOR SHALL PERFORM THE FOLLOWING FUNCTIONS: Perform service maintenance to industry standards.- Insure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for theabove mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the certificates (or notarized copies) will be provided by the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanical workmanship is to be maintained throughout the life of this contract. -- Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. -- Correct inoperable condition in a timely manner with a response time of no later than (24) Twenty-Four) hours after telephone notification, to a monitored contractor emergency telephone number to be provided by the contractor to Medical Repair Branch and Acquisitions Division immediately upon contract award. -- Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. -- Equipment improvements/modifications shall be made only on written approval and direction of the Medical Repair Branch. -- Notify the Medical Repair Branch immediately upon receipt of OEM or replacement parts/equipment safety recall notices.- Insure that original design and functional capabilities will not be changed, modified, or altered unless such changes are authorized by the Medical Repair Branch. -- Provide suitable modern recommended repair equipment/tools required for the satisfactory execution of all repairs made. -- Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. -- Extend to the Government all commercial warranties or replacement parts, consistent with standard industry practices. -- Maintain an adequate spare parts inventory on parts with a history of high failure/replacement rates. TITLE TO EQUIPMENT: The contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The contractor may use Government utilities, (electrical power, compressed air, and water) that is available and required for any service performed under this contract. Contractor electrical equipment must be approved by the building engineer to ensure compatibility with the Naval Medical Center's electrical wiring and equipment. ACCESS TO EQUIPMENT: The contractor will be provided reasonable access to all equipment which is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidental to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. FIELD SERVICE REPORTS: The contractor or his representative is required to report to the Medical Repair Branch during the hours of 0730-2200 Monday through Friday, prior to and upon completion of any service/repair performed. The contractor or his representative shall furnish to the Medical Repair Branch a legible copy of the Field Service Report upon completion of work performed. The contractor or his representative shall complete the Government copy of this Field Service Report by including the following: -- Date and Time Notified,Date and Time Arrival, BCN, Type, serial # and model # of equipment, Time spent repairing/servicing,Description of malfunction,General Description of replaced parts and service performed Comments as to cause of malfunction. GOVERNMENT PERSONNEL: Naval Medical Center employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal downtime to equipment, the contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within (1) one day. COMPENSATION: Labor: All compensation for labor is included in the contract price. Parts and materials: All compensation for parts and materials is included in contract price. Parts/Supplies Quality: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer. PREVENTIVE MAINTENANCE AND CORRECTIVE MAINTENANCE SCHEDULES Services will be required based upon the following schedules: PREVENTIVE MAINTENANCE XX Two (2) times per fiscal year Four (4) times per fiscal year (Actual months of service to be designated by NMCSD Medical Repair Branch after contract award) CORRECTIVE MAINTENANCE XX Monday -- Friday, 0800-1700 hrs. Seven (7) days per week, 24-hour coverage (0286)

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