Bureau of Reclamation, Acquisition Operations Group, Code D-7810, Denver Federal Center, PO Box 25007, Denver CO 80225

66 -- INSTRUMENT PACKAGE SOL 142597SQ8162005 DUE 110397 POC Ann C. Capron, 303 236-8040 x233 WEB: Bureau of Reclamation Denver Office Acquisition Home Page, http://www.usbr.gov/aamsden. E-MAIL: Contracting Officer's E-Mail address, acpron@do.usbr.gov. This is a Presolicitation Notice to provide an Early Warning System (EWS) Hydrologic Instrumentation. 1. Background Information -- The Bureau of Reclamation (Reclamation) has designed an EWS to function as a tool to assist in Emergency Management Activities, including the development of an Emergency Action Plan, downstream from a particular dam. This dam is owned by the Bureau of Indian Affairs (BIA), who has requested design assistance from Reclamation. The purpose of this Request for Quote is to obtain a proposal for an instrumentation package that will allow non-technical BIA staff to remotely monitor the hydrologic conditions at the dam, including reservoir elevation, rainfall, streamflow, wind speed and direction, and temperature. This instrumentation will be used to warn of potential hazardous spillway releases or dam failure flows; therefore, the instrumentation must be highly reliable and operate 24 hours per day, 365 days per year. This request is for a complete functional system including hardware and software installation, and training of local staff on the use of the hardware and software. A one-year maintenance contract is also required as a separate item in the proposal. 2. Site Description -- The field instrumentation will be sited in New Mexico in a remote forested area at elevations between 6900 feet and 9000 feet. The site has limited access during the winter months and can have snow cover for up to six continuous months. The terrain has controlled logging road access to within 500 feet of all of the sites. The remote sites do not have AC power available; all remote sites except the repeater must operate on a battery system with solar recharge. The repeater, located at the top of a ski area around 11,000 feet in elevation, must operate on a battery system with an AC float charger. 3. Standard Equipment -- All sites will use two-way UHF radio transmission using one frequency, meeting the Federal Government Radio (NTIA) Narrow Banding requirements (spread-spectrum radio requiring no radio licensing will also be acceptable, barring excessive power consumption). Frequencies will be in the 406 MHZ range; specific frequencies will be provided after the vendor is selected. The field sites will include all equipment necessary to be functional, including a suitable enclosure able to withstand weather (NEMA 4x or better). The radio path and equipment design is the responsibility of the vendor. The repeater antenna must be designed for snow and icing loads. The Field Unit will have built-in error correction capability, the ability to measure and transmit the data in engineering units, and the capability to "disguise" the data during transmission through an equation that will be decoded to the actual engineering units at the master unit. The Field Unit must have "event driven" and "polled" capabilities. The Field Unit must be able to sample data from the sensors on a near-continuous basis from any or all of the following sensors: one raingauge, two pressure transducers or other water stage measurement devices, one wind speed and direction sensor, one air temperature measuring device, and one switch contact closure (float trigger) device. The Field Unit must also have an LCD or equivalent display screen with keypad for field data display and editing of engineering units. Specific requirements for the Field Units are available upon request. Three Master Units located in separate facilities are required in the EWS design. Two of the three sites will be used by nontechnical users. All Master Units must have an LCD or equivalent screen capable of displaying incoming data at the user's discretion in both tabular and graphic form (inflow hydrograph, reservoir elevation versus time, precipitation, etc.) without the use of an external computer. All Master Units will be housed in a NEMA 4x enclosure with a transparent front plate. All Master Units must have sufficient memory to store data from all sensors (assume one reading from each sensor at each Field Unit every 10 minutes) for at least 15 days. All hardware including antennas, cables, mounting kits, etc. will be included in the proposal. All Master Units will have internal alarm capabilities including multiple threshold, rate of rise, and multiple sensor (if-then logic) alarm capabilities. They will have a voice synthesizer, an external speaker capable of verbalizing the alarm message (with a bypass feature), and an external alarm acknowledgment capability with password protection. They will also have an internal battery with an AC float charger capable of running the system for at least 48 hours without AC power. One Master Unit will include an autodialer that will interface to the voice synthesizer to verbalize the alarm conditions to at least 10 different phone numbers, and will have an acknowledgment code required to shut off the autodialer. Two Master Units at separate locations will be connected to a PC and a laptop computer that will be used to archive the data, but the laptop computer may not always be connected to the Master Unitduring non-emergency times. The proposed PC and laptop hardware and software specifications shall be provided in detail as part of the proposal package. The PC and laptop shall be equipped with memory, processor speed, modem speed, hard drive size, and pre-loaded software that is compatible with current industry standards. 4. Required Field Instrumentation -- There are seven sites that will have specific instrumentation located at the dam, downstream from the dam, and upstream from the dam in the drainage basin with sensor requirements as follows: one site with two pressure transducers, a tipping bucket or other raingauge, a temperature and relative humidity sensor, and a wind speed and direction sensor. three sites with one pressure transducer, and a tipping bucket or other raingauge. one site with a tipping bucket or other raingauge. one site with one pressure transducer, and two switch contact closure (float trigger) devices. one repeater site with store and forward capability. 5. Individual Sensor Requirements are available upon request. 6. Installation Costs -- Installation costs for the Field Units, Master Units, and the repeater shall be provided as a separate item. All installation costs will include travel and per diem costs for the installers. Field Unit housing, and buried cable piping with cable pullboxes shall be constructed by the BIA prior to the vendor's installation of the instrumentation. The housing is a steel building with dimensions 3 feet wide, 2 feet deep, and 5 feet high, with the top hinged for access to the equipment. A bullet resistant raingauge stand and antenna mast are included. Plans and photos of similar buildings are available upon request. 7. Training -- Training on the use and maintenance of the system shall be provided during the installation of the system, and prior to acceptance and final payment for the system. Additional time during installation shall be anticipated and budgeted to accommodate the training needs. A second training will be provided as part of the Maintenance Contract. 8. One Year Maintenance Contract -- A one-year maintenance contract will be provided as a separate item in the bid proposal. The Contract will include an average of four (one per quarter) scheduled preventative maintenance and calibration site visits per year, all incidental supplies, and unscheduled service calls as required. The response time (technician on the reservation at the site) shall be no greater than 36 hours from notification of the problem. All travel, per diem, labor, and equipment estimates shall be documented and included in the Maintenance Contract as part of this proposal. All on-site and bench service activities shall be documented in a relational database, and full documentation of each site visit including equipment performance and parameters shall be provided to three separate offices within 3 weeks of the site visit. An additional two day (16 hour) training of the local BIA/Tribal staff in the use and maintenance of the instrumentationand software shall be included. Specific requirements for the Maintenance Contract are available by request. 9. Instrumentation Delivery Timeframe -- The system shall be delivered, installed, and training completed within 90 calendar days from the contract award. Sources who believe they are qualified to perform this work shall request the additional information by faxing their request to 303 236-8630, attention Ann. All concerned vendors shall submit information relating to business status, including identification as to small business size standard using the Sic Code 3823, referring to the size being 500 employees or less. Also requested is information as to minority owned, and/or woman owned, etc. EVALUATION OF PROPOSALS WILL INCLUDE: 1. Proven Track Record -- The Vendor must provide references of previous installations using the brand of equipment provided in the proposal. If a System Integrator is providing the proposal, the various brands of equipment must have been used prior to this proposal. The System Integrator must also provide references for previous integration jobs. Three references shall be provided and the government intends to contact these people to discuss the performance of the instrumentation, the System Integrator, and reliability and customer support issues of the vendor. 2. Required Proposal Format -- It is important for the Design Engineer to determine whether the equipment proposed will meet that criterion, and for the Design Engineer to be assured that the proposal includes all items needed to function as a complete system; therefore, the proposal must be provided in a specific format. The format is available upon request. 3. Selection Criteria -- The contract will be awarded based on a demonstrated ability and design proposal to satisfy the requirements of the contract. Selection is not based solely on lowest price, but on the best value to meet the needs of this specific location. The system must be fully functional prior to acceptance and final payment. The specific selection criteria are available upon request. (0290)

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