NASA/Langley Research Center, Mail Stop 144, Industry Assistance Office, Hampton, VA 23681-0001

69 -- CONTRACT COURSE SOL 1-011-ADC.2573 DUE 110597 POC Marie W. Hamann, Purchasing Agent, Phone (757) 864-2258, Fax (757) 864-7709, Email m.w.hamann@larc.nasa.gov WEB: Click here for the latest information about this notice, http://procurement.nasa.gov/EPS/LaRC/date.html#1-011-ADC.2573. E-MAIL: Marie W. Hamann, m.w.hamann@larc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP). STATEMENT of WORK: The NASA Langley Research Center (LaRC) has a requirement for vendor supported services to assemble, operate and disassemble a Government owned Ventana (20 station) electronic meeting system (EMS), Group System V for windows which has 15 portable laptops (Intel Inside Pentium, NEC Versa 4230) a portable server, laser printer and a ASK Impression 960 data/video projection system. The vendor will provide these services onsite at NASA LaRC (Building 1194A, Room 203/204) and off-site locations within the Hampton Roads area. The estimated period of performance for completion of all services if fifteen months from the award date of the contract. Six of the demonstrations shall be provided within the first three months of the performance period and the remaining sessions will be schedule during the remaining time within the period of performance. In all cases, the scheduling of these sessions shall be mutually agreed to by NASA and the vendor. TECHNICAL SUPPORT: The vendor shall provide technical support to the hardware and software requirements so that at the conclusion of this period, the NASA personnel will have the knowledge and experience to perform these activities independently and will be able to attain Ventana Leader/Facilitator/Technographer certification. The vendor activities to support this requirement shall include the training and coaching of 6 NASA personnel in the onsite installation of all system hardware and software and integration with LaRC network, onsite/off-site trouble shooting, the hardware/software assembly and disassembly for off-site facilitations and the transportation of the system. TRAINING AND FACILITATION SUPPORT: The vendor activities to support this requirement shall include the training and facilitation of 6 NASA personnel in the operation of the Government owned software including GroupSystems for Windows 1.1D, Alternative Analysis 1.0B and Survey 1.0A and the designing of Electronic Meeting Systems (EMS) for onsite/off-site sessions so they can attain the knowledge and experience to perform these activities independently and be able to apply for the Ventana Leader/Facilitator/ Technographer Certification program. The training and facilitation shall include instruction on customer interface guidelines, definition of customer needs, determining which software component(s) are applicable, and other features of the vendors standard training program. The vendor shall provide a process that parallel the Ventana training system for the 6 NASA personnel. The technical and training support services shall consist of the following schedule and responsibilities: (the scheduling and performance of six of the sessions shall occur within the first three months of performance period. (1) Four complete system demonstrations (approximately 8 hours per session) in which the vendor serves as the "lead instructor/technician" and conducts the system integration activities and trains the NASA personnel. (2) Four complete system demonstrations (approximately 8 hours per session) in which the vendor serves as the on-site consultant/instructor/technician by observing the NASA personnel performing the tasks and provide training and guidance. The vendor is responsible for NASA personnel proficiency on the system set-up at the conclusion of this task. (3) Three complete system demonstrations conducted by NASA personnel in which the vendor is available for remote "trouble shooting and training guidance via a technical support desk. Deliverables: The vendor shall provide instructional guides and assembly and disassembly instructional aids complete with color coded wiring manuals, and all other documentation to support independent operation of the system. The vendor shall also provide training aids and guides which document the system training process. Six copies of these materials shall be provided during the first demonstration session. Quotation information: The vendor shall provide a firm-fixed price for the services set forth above, a schedule of activities with a time line demonstrating completion of all requirements within fifteen months, sample of materials to accomplish the requirements addressed in this document. The vendor's quotation shall include technical descriptions of all services, vendor capability statements, and customer references, as specified by FAR 52.212-1, Instructions to Offerors -- Commercial Items. Payments: The Contractor will be paid in accordance with the following schedule: Services and Payment (1) Lead Instructor/Technician (4 sessions); 9% of firm fixed price for each of the four sessions. (2) On-site Consultant (4 sessions); 9% of firm fixed price for each of the four sessions. (3) Remote Trouble Shooting (3 sessions); 9% of firm fixed price for the first two and 10% for the final session. The provisions and clauses in the RFQ are those in effect through FAC 97-46. This procurement is a total small business set-aside. The SIC code and the small business size standard for this procurement are 8999 and less than 500 employees, respectively. The quoter shall state in their quotation their size status for this procurement. All qualified small responsible business sources may submit a quotation which shall be considered by the agency. Final Delivery to NASA Langley Research Center is required by April of 1999 ARO. Delivery shall be FOB Destination. The DPAS rating for this procurement is DO-C9. Quotations for the items(s) described above may be mailed or faxed to the identified point of contact [or bid distribution office, by the date/time specified and include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Standard_Forms/Index.html to submit a quotation. Quoters shall provide the information required by FAR 52.212-1, Instructions to Offerors -- Commercial Items (OCT. 1995) If the end product(s) quoted is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the quoter shall so state and shall list the country of origin. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. The Representations and Certifications required by FAR 52.2l2-3 may be obtained via the internet at URL: ftp://procure.msfc.nasa.gov/pub/reps_certs/sats shall be required from the successful quoter(s) prior to award. FAR 52.212-2 Evaluation -- Commercial Items is applicable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award Criteria: The resulting purchase order will be awarded based upon price, vendor's Ventana system experience, vendor staff s EMS experience/availability and customer references. Technical and past performance and cost, when weighed individually, are considered equal in proportion with regard to this award. FAR 52.212-4 is applicable. Addenda to FAR 52.212-4 are as follows: 18-52.215-84, Ombudsman. FAR 52.212-5 is applicable with the exception of 52.203-6, 52.204-10, 52.219-8, 52.219-9, 52.219-14, 52.225-9, 52.225-18, 52.225-19, 52.239-1, and 52.247-64. Questions regarding this acquisition must be submitted in writing nolater than 10/27/97. Quotations are due by 4:00 p.m., 11/5/97 to the address specified above and to the attention of the Bid Depository. Selection and award will be made to the lowest priced, technically acceptable quoter. Technical acceptability will be determined by information submitted by the quoter providing a description in sufficient detail to show that the product quoted meets the Government's requirement. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. An ombudsman has been appointed -- See Internet Note "B". It is the quoter's responsibility to monitor this site for the release of amendments (if any). Potential quoters will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes can be viewed at the following URL: http://genesis.gsfc.nasa.gov/nnotes.htm. (0290)

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