U.S. Department of Justice, Federal Bureau of Investigation, J. Edgar Hoover Building, Rm 6875, 935 Pennsylvania Ave., N.W., Washington, DC 20535-0001

B -- DIGITAL NARROWBAND RADIO COMMUNICATIONS SYSTEM USER SURVEY SOL RFP7141 POC Larry I. Garelick, Contracting Officer, 202-324-8386 17. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Request for Proposal number is 7141 . Approval has been granted by SBA for this procurement not to be restricted as a Small Business Set-A-Side. Request for Proposal (RFP) incorporates provisions and clauses that are in effect through Federal Acquisition Circular 90-46. FAR Clause 52.212-2, Evaluation -- Commercial Items is incorporated by reference and applies to this acquisition. ADDENDUM 52-212-2(a) -- Award will be based on best value to the government. The following factors shall be used to evaluate offers: Technical, Past performance and Price. Technical and Past Performance (listed in descending order of precedence) are more important than price. The Federal Bureau of Investigation intends to award a Firm Fixed Price type contract for conducting a Digital Narrowband Radio Communications System User Needs Survey. The FBI's overall program objective is to provide a new integrated digital narrowband radio communications system that is fully compatible with the operational and investigative needs expressed by the FBI radio communications system user. The objective of the user needs survey is to provide the FBI radio communications user with a well designed survey that determines how well the current radio system does or does not meet the operational and investigative needs of the radio user. The results of the survey will provide vital information necessary to select the most appropriate technologies for inclusion in a Request For Proposal. It is essential that the radio system user understands the importance of the user needs survey and the important part that his/her responses will have in selecting the technologies for the new radio system. SECTION I -- CONTRACT TASKS TO BE PERFORMED: This section sets forth the specific task requirements for the Contractor to perform by February 16,1998. Step 1- Questionnaire Development -- The Contractor shall develop a questionnaire to address all information requirements contained in Section V -- Summary of Information Requirements. The questionnaire shall address both historical data and desired features where applicable. The draft questionnaire, survey methodology, and analysis methodology shall be forwarded to the FBI Contracting Officer's Technical Representative (COTR) for approval prior to promulgation of the questionnaire to users. Step 2 -- Questionnaire Promulgation -- Upon approval of the final form and contents of the questionnaire, the Contractor shall promulgate the questionnaire to users according to a user list to be provided by the COTR. The total number of questionnaires is estimated to be approximately 16,000. Step 3 -- Collection and Analysis -- Upon receipt of the completed questionnaires, the Contractor shall perform an analysis to address each information item identified in Section V -- Summary of Information Requirements along with appropriate statistics (totals/means). Step 4 -- Final Report -- The final report shall be submitted to the FBI COTR no later than February 16, 1998, as detailed in Section V Reporting Requirements and Deliverables. SECTION II -- PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS: The following actions shall be taken by the contractor: (1) A single point of contact shall be established(2) Provide a work breakdown structure for all of the tasks(3) Provide an overall program management plan including a master schedule. SECTION III -- REPORTING REQUIREMENTS AND DELIVERABLES: The Contractor shall prepare a report which documents the survey methodology and provides the results of the analysis. The report shall contain sufficient narrative and descriptive information to explain and amplify the results of the analysis including full identification (name, version, vendor) of statistical tools or programs used. All information items in Section V -- Summary of Information Requirements shall be addressed. The Contractor shall forward all data collected and generated as a result of the above tasks to the Government. This data shall include the final report, completed questionnaires, and any statistical compilations or intermediate statistical analyses. This data shall be in both electronic and hard copy format. SECTION IV -- EVALUATION CRITERIA: The proposals will be evaluated on the basis of the three following categories: (1)TECHNICAL -- Methodology for developing, promulgating, collecting/analyzing, and reporting on survey while meeting the critical time line of February 16, 1998. (2) Past Performance -- Experience in user needs surveys, especially with regard to public safety, digital, or narrowband systems. (3) Price -- Methodology for cost related to work breakdown schedule. SECTION V -- SUMMARY OF INFORMATION REQUIREMENTS: (1) Sizing of the System: Infrastructure characteristics (include coverage, availability and priority access). Maximum number of users at any given time, Maximum number of users for one radio channel at any one time, Number of single subscriber units needed and Number of console units needed. (2) User Interface -- System Operations: User problems; prioritize most critical areas which need improvement. Includes: coverage, intelligibility/clarity, channel availability, simplification/user friendly, interoperability, data transfer capabilities, paging capabilities, mission restrictions. (3) Interoperability: Equipment utilized -- includes: radios, specific channels and telephone. Connectivity -- includes: local law enforcement, state law enforcement, other federal agency, and international. Frequency determination. (4) Operating Modes: includes: Push-To-Talk (Task Force Mode -- group of agents operating in a broadcast mode), Radio, Telephone and Paging, Data Transfer (transfer data files via modem). (5) Features of the Unit: Size/Portability, Battery life, Radio usage; how often radio is used for: calls to dispatcher, contacting other agency, group mode operations, user-to-user operations. Telephone usage: how often telephone/cellular phones are used for: local calling needs, long distance calling needs, calls internal to bureau personnel, calls external to outside agency personnel. Pager Usage: how pager capabilities are utilized, send/receive pages, pager messaging, receipt notification. Frequency of data transfer. Single Subscriber Unit -- User preferences for desired capabilities to include: Combined radio/telephone/paging/data port capabilities and Separate units for desired functions. An original and two copies of the technical proposal and one copy of the cost proposal are due by 11:00 AM, EST, 11/7/97 to the attention of Mr. Larry I. Garelick, Contracting Officer, Federal Bureau of Investigation, JEH Building, Room 6888, 935 Pennsylvania Ave., N.W., Washington, D.C. 20535-0001. HAND DELIVERIES TO ANY FBI LOCATION WILL NOT BE ACCEPTED. Offerors shall provide names, addresses and telephone numbers of customers, either Government or commercial, that have received the same product during the past three years (this information is needed for the evaluation of past performance). Offerors must acquaint themselves with the new regulations concerning Commercial Item acquisition contained at FAR Subpart 12 and must ensure that all Representations and Certifications are executed and returned as required in this synopsis/solicitation. The full text clauses can be obtained at WEB site (FAR) http://www.gsa.gov/far/ (0297)

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