Patent and Trademark Office, Office of Procurement, Box 6, Washington, DC 20231

70 -- COMPUTER MAGNETIC CARTRIDGE TAPE SOL 52-PAPT-8-00001 DUE 111497 POC Becky Morehart, Contract Specialist, (703)305-8555 WEB: Click here to see additional information/specifications for this acquisition, http://www.uspto.gov/web/offices/ac/comp/proc/cbd.htm. E-MAIL: Becky.Morehart@uspto.gov, Becky.Morehart@uspto.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice and specifications listed on the Patent and Trademark Office (PTO) website at www.uspto.gov (under Acquisitions, Office of Procurement, Active CBD Notices) or http://www.uspto.gov/web/offices/ac/comp/proc/cbd.htm. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No. 52-PAPT-8-00001 should be referenced on all responses and is issued as a Request for Proposal (RFP). This is a competitive procurement which has been designated as a small business set-aside utilizing SIC Code 5065. A Firm-Fixed-Price (FFP) Requirements contract will be awarded as a result of this solicitation. This requirement is for the acquisition of 3480 and 3490E IBM compatible magnetic cartridge tapes that will be used for backing up critical data files (e.g., Automated Patent Systems (APS), Patent Application Location Monitoring (PALM), Trademark, and X-Search) on Patent and Trademark Office (PTO) mainframe computers located in Arlington, VA, and for dissemination processing at the PTO Boyers, PA, facility. The items to be procured are as follows: BASE PERIOD (DATE OF CONTACT AWARD -- 30 SEPTEMBER 1998) -- CLIN 0001: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 45,000; Unit Price: $____; Total: $____. CLIN 0002: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 1,000; Unit Price: $____; Total: $____. CLIN 0003: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 3,000; Unit Price: $____; Total: $____. CLIN 0004: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 8,000; Unit Price: $____; Total: $&llmdash;___. OPTION PERIOD 1 (01 OCTOBER 1998 -- 30 SEPTEMBER 1999) -- CLIN 0005: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 44,500; Unit Price: $____; Total: $____. CLIN 0006: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 1,000; Unit Price: $____; Total: $____. CLIN 0007: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 7,000; Unit Price: $____; Total: $____. CLIN 0008: 3490E Computer Magnetic Cartridge; Estimated Quantity: 8,500; Unit Price: $____; Total: $____. OPTION PERIOD 2 (01 OCTOBER 1999 -- 30 SEPTEMBER 2000) -- CLIN 0009: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 44,000; Unit Price: $____; Total: $___&llmdash;. CLIN 0010: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 1,000; Unit Price: $___; Total: $___. CLIN 0011: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 8,000; Unit Price: $____; Total: $____. CLIN 0012: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 8,500; Unit Price: $____; Total: $____. OPTION PERIOD 3 (01 OCTOBER 2000 -- 30 SEPTEMBER 2001) -- CLIN 0013: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 43,500; Unit Price: $____; Total: $____. CLIN 0014: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 1,000; Unit Price: $____; Total: $____. CLIN 0015: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 9,000; Unit Price: $_&llmdash;__; Total: $____. CLIN 0016: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 9,000; Unit Price: $____; Total: $____. OPTION PERIOD 4 (01 OCTOBER 2001 -- 30 SEPTEMBER 2002) -- CLIN 0017: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 43,000; Unit Price: $____; Total: $____. CLIN 0018: 3480 Computer Magnetic Cartridge Tape; Estimated Quantity: 1,000; Unit Price: $____; Total: $____. CLIN 0019: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 9,999; Unit Price: $____; Total: $____. CLIN 0020: 3490E Computer Magnetic Cartridge Tape; Estimated Quantity: 9,000; Unit Price: $____; Total: $____. Grand Totalof all CLINs (0001 -- 0020): $__ __ __ __ ___. DELIVERY AND PACKAGING REQUIREMENTS: Delivery schedule: 30 days after issuance of delivery orders. All CLINs shall be FOB Destination as follows: CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, 0015, 0017, and 0019 to be delivered to: U.S. Patent and Trademark Office, c/o National Underground Storage, Boyers, PA 16020 (INSIDE DELIVERY); CLINs 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, 0018 and 0020 to be delivered to: U.S. Patent and Trademark Office, Administrator for Computer and Telecommunications Operations, 2121 Crystal Drive, Arlington, VA 22202 (INSIDE DELIVERY). ORDERING PROCEDURES: (1) Computer magnetic cartridge tapes will be ordered by issuance of Delivery Orders by the Contracting Officer. Such orders may be issued from the effective date of the contract. Orders may not be issued orally. If mailed, a delivery order is considered "issued" when the Government deposits the order in the mail. (2) All Delivery Orders will contain the following information: date of order, contract number, delivery order number, quantity ordered, special instructions when necessary. (3) Delivery Orders will be issued only to the address specified by the Contractor, irrespective of whether or not the Contractor proposes to make deliveries from more than one plant location. The Government will award a contract resulting from this synopsis/solicitation to the responsible Offeror whose offer conforming to this solicitation will be the most advantageous and represents the best value to the Government, price and other factors considered. A contract award will include FAR 52.212-4 Contract Terms and Conditions -- -Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. The following factors will be used to evaluate offers: (A) Technical capability of the item(s) offered to meet the Government requirement, (B) Price,and (C) Past Performance. Technical and Price, Factors (A) and (B), are equal in importance, and when combined, are more important than Factor (C) Past Performance/Experience. Technical Capability will be evaluated on the technical capability of the item(s) offered to meet the Government's requirements based upon the Offeror's submission of (1) product literature, (2) technical features, (3) maintenance support, (4) warranty provisions, (5) documentation, (6) brochures, and (7) any other pertinent information which describes how the proposed product will meet the above referenced specifications. Offerors shall provide a written narrative for any information not provided in paragraphs (1) through (7) above. Past Performance/Experience shall include a minimum of three (3) references for contracts for similar items which are no more than three (3) years old. All references shall include current information which will allow for verification of the data provided (contract number, agency or company name, point of contact, current telephone number and fax number). Evaluation of Past Performance will be based on information obtained from the references provided by the Offeror, as well as any other information the Government may have obtained from other sources. Proposals shall include pricing for all CLINs shown above, including all option CLINs. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All offers (one (1) original plus one (1) copy) are due Friday, November 14, 1997, no later than 2:00 PM Eastern Standard Time (EST) at the following address: U.S. Patent and Trademark Office, Office of Procurement, Attention: Becky Morehart, Box 6, Washington, DC 20231. IF HAND DELIVERED, the address is: 2011 Crystal Drive, Crystal Drive, CPK-1, Room 810, Arlington, VA 22202. All offers shall include the Solicitation No. 52-PAPT-8-00001 on the outside of the package. All interested Offerors must submit with their offer a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification -- Commercial Items. The following FAR clauses under FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items also apply to this acquisition and are incorporated by reference: 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped workers, 52-222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.225-3 Buy American Act Supplies. The provisions at FAR 52.212-1, Instructions to Offerors -- -Commercial, and FAR 52.212-2, Evaluation -- -Commercial Items, apply to this acquisition. This solicitation incorporates all provisions and clauses in effect through Federal Acquisition Circular 97-01, and the Department of Commerce Agency-Level Protest Procedures listed at http://www.uspto.gov/web/offices/ac/comp/proc/protest/htm. (0304)

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