U.S. Department of Justice, Federal Bureau of Investigation, J. Edgar Hoover Building, Rm 6875, 935 Pennsylvania Ave., N.W., Washington, DC 20535-0001

74 -- TRANSCRIBERS SOL RFP-7140 POC Theresa M. Powell, Contracting Officer, 202-324-3318 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Request for Proposal number is 7140 and is 100% set aside for small business concerns. The Standard Industrial Classification (SIC) code is 3651, the size standard is 500 employees, and incorporates FAR 52.219-6. The Request for Proposal (RFP) incorporates provisions and clauses that are in effect through Federal Acquisition Circular 90-46. The Federal Bureau of Ivestigation (FBI) intends to award an Indefinite Delivery -- Indefinite Quantity type contract "name brand or equal" for SME Transcribers, model number BM-77ST2, Modified 2-speed stereo standard cassette, for award year with four one-year options. As used in this provision, the term "brand name" includes identification of products by make and model. If items called for by this RFP have been identified in the synopsis/solicitation by a "brand name or equal" description, such identification is intended to be descriptive, not restrictive, and to indicate the quality and characteristics of products that will be satisfactory. Proposals offering "equal" products (including products of the brand name manufacturer other than the one described by the brand name) will be considered if such products is (are) clearly identified in the proposals and is (are) determined by the FBI to meet fully the salient characteristic requirements listed in this combined synopsis/solicitation. Unless the vendor clearly indicates in their proposals that they are offering an "equal" product, the proposals shall be considered as offering a brand name product referenced in this synopsis/solicitation. If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be provided in the proposals. If the vendor proposes to modify a product so as to make it conform to the requirements of this synopsis/solicitation, they shall (1) include in their proposals a clear description of such proposed modifications and (2) clearly mark any descriptive material to show the proposed modifications. All proposals will be considered and the FBI reserves the right to request samples. Salient characteristics for the requested Transcribers is as follows: Tape format shall be: PHILLIPS type compact cassette; Track format shall be: Quarter-track, 2 channel, stereo; Tape Speed: 1 7/8 and 15/16 ips; Fast winding time: not to exceed 2 minutes, 20 seconds w/C90 tape; Frequency response: 200-5,000 Hz (@ 15/16 ips) and 200-10,000 Hz (@1 7/8 ips); Speaker: Approximately 5.7 cm (2 1/4") diameter; Power Output: 350mW (@10% distortion); Earphone output: Stereo 3.5mm jack; Line output: Stereo (2) RCA gold plated jacks; Power requirement: Supplied AC power adaptor for use on 120VAC, 60Hz; Power Consumption: 14W (with supplied AC power adapter); Dimensions: Maximum of 200 x 75 x 245mm (w/h/d/)(7 7/8 x 2 7/8 x 9 3/4"); Foot Pedal (rewind/fast forward/start/stop [listen]); Stereo headphone with in-line volume control; Accessible Head azimuth control; Adjustable auto backspace; speed control (variable +/- 20%); Tape counter: LCD Digital Display (time; minute/second). The provisions at FAR Clauses 52.212-1, Instructions to Offerors-Commercial Items; ADDENDUM -- add: The contractor shall provide on a FOB destination basis to the FBI, Engineering Research Facility, Quantico, Virginia, or locations within the CONUS, Alaska, Hawaii, and San Juan, Puerto Rico, specified by the Contracting Officer's Technical Representative. Delivery Specifications: Delivery shall be between the hours of 8:00 AM through 4:00 PM, Monday through Friday, excluding holidays. Delivery shall be made within 30 days from receipt of delivery order. No order shall be made for more than 400 recorders and no less than 150. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items;and 52.212-5, incorporating by reference Subparagraphs (1) through (11), and (13) through (16), Contract Terms and Conditions Required to Implement Statutes and Executive Orders-Commercial Items; and any addenda thereto, apply to this acquisition. Offeror Representations and Certifications -- Commercial Items apply to this acquisition. Each offer shall include a completed copy of 52.212-3 with the proposal. FAR Clause 52.212-2, Evaluation -- Commercial Items is incorporated by reference and applies to this acquisition. ADDENDUM 52.212-2(a)-Award will be based on best value to the government. The following factors shall be used to evaluate offers: Technical, Past Performance and Price. Technical and Past Performance (listed in descending order of precedence) is more important than price. The resulting contract will be an Indefinite Delivery -- Indefinite Quantity (IDIQ) Firm-Fixed price (FFP) type contract. The guaranteed minimum quantity is 350 each Transcribers, with an estimated quantity of 1,500 over the life of the contract (award year with four one-year options). The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Synopsis/solicitation. In accordance with 52.216-18 Ordering, hereof, delivery orders may be issued from the date of contract award throughout a five-year time period contingent upon the needs of the Government and the availability of funds. If any future price adjustments (upward or downward) are necessary, they shall not exceed the Producers Price Index (PPI) as published by the U.S. Bureau of Labor Statistics, for the previous 12-month average. However, in no case shall an upward adjustment exceed 8% regardless of the amount of change in the PPI. Price adjustments may only be requested at the time the Government notifies the contractor of its intent to exercise the renewal option throughout the contract life. Additional requirements: Warranty: The contractor shall extend to the FBI full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranties are available at no additional cost to the FBI. Acceptance of the standard commercial warranty does not waive the FBI's rights under the "Inspection" clause nor does it limit the FBI's rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The standard commercial warranty period shallbegin upon final acceptance of the applicable product listed in the synopsis/solicitation. An original and two copies of the technical proposal and one copy of the cost proposal are due by 11:00 AM, EST, 12/4/97 to the attention of Ms. Theresa M. Powell, Contract Specialist, Federal Bureau of Investigation, JEH Building, Room 6888, 935 Pennsylvania Ave., N.W., Washington, D.C. 20535-0001. HAND DELIVERIES TO ANY FBI LOCATION WILL NOT BE ACCEPTED. Offerors shall provide names, addresses and telephone numbers of customers (please limit to a maximum of 25 references), either Government or commercial, that have received the product during the past three years (this information is needed for the evaluation of past performance). Offerors must acquaint themselves with the new regulations concerning Commercial Item acquisition contained at FAR Subpart 12 and must ensure that all Representations and Certifications (located on the Internet) are executed and returned as required in this synopsis/solicitation. WebSite: (FAR) http://www.gsa.gov far NOTE: 1 and 12. (0307)

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