Department of the Treasury, Bureau of the Public Debt, Franchise Services, P.O. Box 605, Parkersburg, WV 26106-0605

R -- TELECOMMUNICATION AUDIT SERVICES POC Point of Contact, Rebecca Thompson, 304/480-7974, Contracting Officer, Sheryln West, 304/480-3505 WEB: Department of Treasury, Bureau of the Public Debt, Franchise Services, http://www.publicdebt.treas.gov/oa/oaprocr.htm. E-MAIL: Department of Treasury, Bureau of the Public Debt, Franchise Services, Procurement@bpd.treas.gov. Subject to final approval, the Bureau of the Public Debt intends to award a contract for telecommunication audit services consisting of a base and five years on a cost sharing basis. The Franchise Business Activity (FBA) Central, located in Cincinnati, Ohio, on behalf of a consortium of FBA/Cooperative Administrative Support Units (CASUs) in association with the Bureau of the Public Debt Contracting Office, is awarding a contract for audit services for the verification of telecommunications bills/invoices for their FBA/CASU Consortium Customer Agencies in locations throughout the United States. This acquisition is not set-aside for small business. The intent of the audits is to recover funds through analyzation of billing errors and elimination of any excess or redundant lines or equipment. This contract shall provide for services to the consortium customer agency members of the Baltimore, Cincinnati, and Seattle FBA's, and the Chicago and St. Louis CASUs (Federal, State, and Local government) throughout the United States and extend the audits of customer bills/invoices worldwide. Preliminary Duties: (1)Make notice of authorization to access customer service and other records by contacting all vendors, and; (2)Take receipt of these records and analyze the information obtained from the vendor and the FBA/CASU Consortium Customer Agencies. Audit Requirements: The Contractor shall: (1)Review all present and past rates, tariffs, taxes, as well as errors in quantities billed, starting with the present fiscal year and working back for at least five fiscal years. The audit shall include complete and thorough review of all telecommunication invoices, customer service records, and dedicated private line services; (2)Ensure all accounts are properly classified and subscribed and that all charges are accurate; (3)Review all equipment rental/lease records; (4)Provide a comprehensive physical inventory of all existing equipment and services (e.g. lines, circuits, features, etc.); (5)Review long distance/toll calls and provide a determination/suggestions on abuse. Reporting Requirements: (1)The Contractor shall provide monthly, written project updates to FBA Contracting Officer Technical Representative in Cincinnati, Ohio; (2)Any errors found during the investigation shall be submitted to the proper vendor within thirty (30) days of the time they are found to ensure speedy recovery; (3)The Contractor shall act as agent in negotiations with vendors to secure any refunds and shall coordinate all activities required to secure these refunds; and (4)All refund checks shall be made payable to the Franchise Business Activity-Seattle, Attn: Consortium Accountant, 915 Second Avenue, Room 302, Seattle, WA 98174-1001. Follow-Up Activities: The Contractor shall provide: (1)A detailed final written report cross referencing all vendors and accounts. This report shall explain exactly how savings/refunds were found and calculated. This report will also show projected five year savings to the FBA/CASU Consortium Customer. (2)The names andphone numbers of all vendors contacted by the contractor, and ; (3)Written recommendations for future savings following the Audit. Before the start of the project the FBA/CASU Consortium Customer will give the contractor: (1) A dated and signed letter of authorization on official letterhead, and; (2)The following information for each office to be audited: Complete Name, Address, Phone Number and list of telephone account numbers. It is anticipated that the FBA/CASU Consortium will award a cost sharing contract for this service. The contractor will be compensated through sharing in the potential refunds or credits as a result of the audit. If there are no refunds or credits and no reduction in the telecommunications invoices due to overcharges, there is no fee paid to the vendor. The Government has not established an actual compensation ration for this serve. Vendors are therefore required to submit their cost sharing ratios. The cost savings ratio quoted will be the basis for award. Vendors are also encouraged to offer optional program services that can be provided (e.g. network consulting, telecommunications maintenance programs, etc.) Offerors should submit:(1)the proposal (2)copies of any questionnaires to be completed by the Government (3)any obligations and time frames to be placed on the Government (4)previous experience and qualifications of company officials on similar contracts. The proposed cost sharing ratio along with any applicable fees should be part of the offer. Firms must submit a description of their proposal in sufficient technical detail to substantiate the ability of any alternative service to meet all these requirements. This information will be considered, however, only if clear and convincing documentation is received in this office within 15 days after publication of this notice. No solicitation document is available. Only written responses are acceptable. The Government will not be responsible to pay any cost associated with preparing a response to this notice. (0307)

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