Commander (fcp), U.S. Coast Guard, Maintenance and Logistics Command Atlantic, 300 East Main Street, Suite 965, Norfolk, VA 23510-9113

S -- GROUNDS MAINTENANCE SERVICES AT USCG INTEGRATED SUPPORT COMMMAND NEW ORLEANS, LA SOL DTCG84-98-B-3N4031 DUE 111897 POC Ms. Danielle Tonsel, Contract Specialist at (757) 628-4120 This combined synopsis/solicitation for commercial items is prepared in accordance with the format in subpart 12.6 of the FAR, as supplemented with additional information included in this notice. This announcement constitutes the final request for solicitation; bids are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a invitation for bids (IFB). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 46. This combined synopsis/solicitation is open to both large and small business concerns. The standard identification code (SIC) number is 0782 and the small business size standard is $5 million. This is a Firm fixed price type solicitation to provide grounds maintenance services at U.S. Coast Guard Integrated Support Command New Orleans, LA. BILLING/SCHEDULE: CLIN 0001 Base Year 1 December 1997 through 30 November 1998, CLIN 0001A: To provide ground maintenance service in accordance with Scope of Work from the first of April thru the last day of November: (QTY) 8 (UNIT) MTHS (UNIT PRICE) $__ __ ____ TOTAL AMOUNT $__ __ ____, CLIN 0001B: Provide ground maintenance service in accordance with the Scope of Work from the first of December thru the last day of March: (QTY) 4 (UNIT) MTHS (UNIT PRICE) $__ __ ___ TOTAL AMOUNT $__ __ ____, Total of CLINS 0001A AND 0001B $__ __ __. In order to be eligible for award, offeror's shall submit prices as specified above for all option years: CLIN 0002 -- Option Year One- 1 December 1998 through 30 November 1999, CLIN 0003 -- Option Year Two -- 1 December 1999 through 30 November 2000, CLIN 0004 Option Year Three -- 1 December 2000 through 30 November 2001, CLIN 0005 Option Year 4 -- 1 December 2001 through 30 November 2002 (Please provide your prices on your company letter head when you submit your bid). SCOPE OF WORK: GENERAL. The contractor shall furnish all labor, equipment, transportation and supervision necessary to perform the grounds maintenance at U.S. Coast Guard Integrated Support Command New Orleans, 4640 Urquhart Street, New Orleans, LA in accordance with the Statement of Work prescribed herein. LOCATION OF WORK: the work shall be located within the boundary of the U.S. Coast Guard Integrated Support Command New Orleans, LA. SERVICE AREA: North to South -- All ground area extending from fence beneath Judge Seeber Bridge to tunnel under St. Clause Avenue, except for the fenced in area controlled/owned by the Port of New Orleans (otherwise known as back forty). East to West -- From top of levee, excluding that portion maintained by the Army Corps of Engineers, up to and including the grass area outside of the chain-link fence which runs parallel to railroad tracks. Other Areas -- Included in the above are all inside patio areas and the area between the wings of "B" and "C" buildings on the southern end of the Integrated Support Command. REQUIRED SERVICES: WEEKLY -- perform the following services weekly from first of April thru the end of November. MOWING -- Moving of all grass areas listed in "North to South" and "East to West" above. Mowing is to be performed by utilizing a riding or manually pushed gas powered lawnmower. The cutting blades of all mowing equipment shall be kept sharp and in good working order. SWEEPING -- Sweep paved entranceways between building "A", "B" and "C". After mowing and trimming, sweep up all grass clippings, fallen leaves, trash and palms from the areas. Sweep and clean all streets and sidewalks clear of grass cutting and other debris. TRIMMING, EDGING TURF, AND WEEDING FLOWER BEDS: These shall be done on a recurring basis in conjunction with grass cutting and shall include the net edging and trimming of grass and weeds by hand or special tools along walks, walls, curbs, fences, trees, shrubs, plant beds tanks, fire plugs, poles, guy wires, sprinkler head and other areas not reached by regular mowing equipment. WEED ERADICATION: All sidewalks, curbs, streets, atriums, and parking areas shall be weed controlled on a recurring basis in conjunction with each mowing. Eradication by chemical means may be utilized when approved by the Contracting Officer's Technical Representative (COTR). The contractor shall submit manufacturers literature of proposed use of chemical one day prior to start of mowing, and immediately any changes thereafter for approval. Chemicals, if utilized shall meet Environmental Protection Agency requirements and be applied in accordance with manufacturer's procedures. APPLYING ADDITONAL PESTICIDES TO CONTROL RED ANT POPULATION: Applying pesticide every two weeks in conjunction with each grass cutting to control red ant populations. By applying pesticide by chemical means may be utilized when approved by the Contracting Officer's Technical Representative (COTR). The contractor shall submit manufacturers literature of proposed use of chemical one day prior to start of mowing, and immediately any changes thereafter for approval. Chemicals, if utilized shall meet Environmental Protection Agency requirements and be applied in accordance with manufacturer's procedures. UNIFORMS/SAFETY/EQUIPMENT: UNIFORMS -- All personnel shall wear company uniforms of the same type bearing the name of the company. All footwear should be of good quality and meet safety stands for the type of work performed. Socks are required to be worn with shoes. Tennis or canvas type shores are not permissable. Wearing of loose necklaces, bracelets, or other types of loose jewelry is not permitted. SAFETY -- All equipment operators shall be qualified operators of their power equipment, trucks, street sweepers, etc. All equipment operators shall wear safety protection equipment required by equipment manufacturer and OSHA. EQUIPMENT -- All power operating equipment and all hand or vehicular tools shall be operated within the safety parameters as defined by OSHA. Equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near designated Government Representative may stop work if equipment is found to be unsafe. SUPERVISION AND SCHEDULING: SUPERVISION -- The contractor shall be required to have a qualified work supervisor on the job while contract work is being performed. The site supervisor shall service as a point of contact for the Contracting Officer or the COTR in maintaining the work specification requirement, scheduling, inspections, and maintaining safety standards. SCHEDULING AND COMPLETION REPORTS:- The contractor shall be responsible for establishing and maintaining a monthly work completion schedule for performance of work as specified herein. The contractor shall submit a monthly work schedule 3 days before start of contract performance, and by nolater than the last day of the receding month, thereafter. In addition, the contractor shall furnish the COTR the Grounds Maintenance Job Completion Report (available upon request of solicitation) no later than 3 days following completion of each job. The following reports are required as shown above: 1) Scheduling Report, 2) Job Completion Report, 3) Eradication Literature (as shown in "Weed Eradication", 4) Pesticides & Fertilizer Literature in accordance with "Applying Fertilizer & Pesticides" and "Applying Additional Pesticides to control red Ant population". FAR provision 52.212-1 Instruction to Offerors Commercial Items is incorporated by reference. The following are addendums to FAR provision 52.212-1: The following clauses are incorporated 52.214-5 Submission of Bids, 52.233-2 Service of Protest (OCT 95), 52.217-5 Evaluation of Options (JUL 90), 52.232-15 Progress Payments Not Included (APR 84). FAR provision 52.212-2 Evaluation -- Commercial Item does not apply, award will be made to the offeror who submits the lowest, responsible bid. Offerors shall complete FAR Clause 52.212-3 Offers Representations and Certifications -- Commercial Items (MAR 96) and submit it with their offer. The certification shall be requested via fax from the Point of Contact identified below. FAR provision 52.212-4, contract Terms and Conditions -- Commercial Items in incorporated by reference. FAR provision 52.212-4 includes an addendum incorporating additional clauses. Please contact the number identified below to obtain the clause. FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Item (JUN 96) hereby applies to this acquisition. FAR 52.222-3 Convict Labor, FAR 52.233-3 Protest After Award, FAR 52.203-6 Restriction on subcontractor Sale to the Government, with Alternate I, FAR 52.203-10 Price or Fee adjustment for Illegal or improper Activity, FAR 52.219-8 Utilization of Small Business Concerns and Small Disadvantaged and Women-Owned Small Business Subcontracting Plan, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36 Affirmative Action for Handicapped Workers, FAR 52.222-37 Employment Reports on Special Disabled Veteran and Veterans of the Vietnam Ear, FAR 52.222-41 Service Contract Act of 1965, as amended, FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, FAR 52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts). WAGES: Bidders may obtain the latest wage Determination No. 94-2351 Rev. 6 dated 7/2/97 which established the prevailing wage guidelines for this contract via fax from the Point of Contact listed below. INSURANCE: Before commencing work under this contract, the contractor shall acquire a Certificate of Insurance in accordance with FAR clause 52.228-5 Insurance -- Work on a Government Installation (SEP 89). Insurance coverage will be as follows: WORKMEN'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE with employer's liability coverage of a least $100,000.00, GENERAL LIABILITY- bodily injury liability insurance coverage written on the comprehensive form policy -- at least $500,000.00 per occurrence and AUTOMOBILE LIABILITY -- required on the comprehensive form of policy, and shall provide bodily liability and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies shall provide coverage of at least $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for property damage to be provided within 10 days after award date. NOTICE TO OFFERORS: It is the policy of the Coast Guard to issue solicitation and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and timely-consuming litigation. Potential offerors who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contract office is unable to satisfy the concerns, the offeror should then contact the Coast Guard solicitation Ombudsman at this address: Commandant (G-CPM-S/3), 2100 Second Street, SW, Washington, DC 20593, telephone (202) 267-2285, Fax (202) 267-4011. Potential offerors should provide the following information to the Ombudsman in order to ensure a timely response: solicitation number, contracting office, contracting officer, and solicitation closing date. (Note: Interested minority and women owned businesses may want to investigate the Department of Transportation's short loan program. For further information and applicable forms, please call (202) 366-2852). SUBMISSION OF BIDS: Bids shall be received at Commander (fcp-1), Maintenance and Logistics Command Atlantic, 300 East Main Street, Suite 965, Norfolk,VA 23510-9113, Attention Ms. Danielle Tonsel, by 2:00 PM local time on November 18, 1997. All bids shall be clearly marked with the bidder's name and solicitation number. No fax bids shall be accepted. POINT OF CONTACT: For information, questions and availability of forms, addendums, etc. please contact Ms. Danielle Tonsel via fax (757) 628-4134. For a SITE VISIT: please contact CPO Murry at (504) 942-3024 (0304)

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