Foreign Service Institute, Department of State, 4000 Arlington Boulevard, Arlington, VA 22204

V -- OFFSITE ACCOMMODATIONS SOL S-FSIAQ-98-Q-0029 DUE 112097 POC Point of Contact -- Contact P. Patten, 703-302-6770, Contracting Officer POC: P. Patten, Phone 703-302-6770; Fax 703-302-7227. The U.S. Department of State, Foreign Service Institute (FSI), Leadership and Management Division (LMD), requires accommodations at an offsite for 10-day sessions of the PT-119 Foreign Affairs Leadership Seminar and the 5-day sessions of the PT-102 Deputy Chiefs of Mission Seminars. FSI requires that offsite be located within a range of a minimum of 25 miles from FSI, 4000 Arlington Blvd., Arlington, VA 22204. Accommodation Needs: The vendor is required to provide overnight accommodations for a group of approximately 35 people (includes 4 staff), 3 meals each day, 3 coffee-breaks each day, one large conference room to accommodate 35 people, 3 break-out rooms for 10-12 people. Four additional cabins/rooms will be needed for the duration of the conference to be used for daily course activities. Accommodations will also include the one advance-day, for four trainers who must set up the conference in advance. Storage space for outdoor training equipment(approximately 10 sq. ft) is needed for the entire period of the contract. Four outdoor training areas (approximately 20 sq. ft each) must be available for each delivery. The space must be located so that no group is visible from any of the other groups while they are doing their exercises. The 4 outdoor spaces must be located within a 3-minute walk of break-out cabins to allow for processing of exercises. Each space must be on totally flat, clear ground with threes near-by. There needs to be space to construct a 20 x 6 wooden wall to be left standing for the duration of the contract. (Vendor needs to include estimated cost of constructing this wall in price quote.) (Wall to be build upon award of the simplified acquisition if not already in place). Specific Space Requirements: 1) Guaranteed availability of outdoor training sites for 3 days for each seminar. Each site must have the following characteristics: flat ground sufficient to allow 4 separate outdoor training groups of 8-10 participants to operate ina space of 30 x 40 ; sufficient distance among sites so that the training groups may not observe of pass each other while in session; one outdoor size approximately the size of a baseball in-field to allow for a large-group event; a separate area to allow for the construction of a 20 x 15 wall and another outdoor event which would remain on the site between course deliveries; 2) Four alternative indoor training spaced of approximately 30 x 40 in the event of inclement weather; 3) Year-round, locked storage space of approximately 10 x 10 to be used to keep outdoor training equipment moisture-free; 4) One large training room to allow for groups of 32 to be seated at 6 round tables, with sufficient space between to conduct small-group discussions; 5) Three break-out rooms large enough to accommodate a table that seats 5-8 people and space to allow video-taping of the group in session. Periods of performance: PT-119 Foreign Affairs Leadership Seminar -- Arrival/departure schedule: The group will arrive at off-site before lunch on Sunday and will depart from the off-site at approximately 2:00 p.m. on Friday and will return to the off-site on Monday and will depart that off-site at approximately 2:00 p.m. on Friday. Session I: January 25, through February 6, 1998. Session II: April 19, through May 1, 1998. Session III: Tentative date: September 13-25, 1998. (There is the possibility of a third session in September. When a decision has been made, an amendment to the acquisition will be made no later than March 15, 1998) PT-102 Deputy Chiefs/Principal Officers Seminar -- Arrival/departure schedule: The group will arrive at off-site before lunch on Sunday and will depart from the off-site at approximately 2:00 p.m. on Friday. Session: I: June 7-12, 1998. Session II: July 12-17, 1998. PT-119 Foreign Affairs Leadership Seminar -- Please quote a firm fixed price to include; single accommodation cost per person per night x 30 people (includes 4 staff) x 9 days; single accommodations per person per night x 4 staff x 1 advance day; breakout space: cabin space: for break-out rooms and hospitality use; staff assistance as filmers and miscellaneous help is needed. PT-102 Deputy Chiefs of Mission Seminar -- Please quote a firm fixed price to include: single accommodations per person per night x 35 people (includes 4 staff) x 5 days; single accommodations per person per night x 4 staff x 1 advance day; breakout space; cabin space: for break-out rooms and hospitality use; staff assistance as filmers and miscellaneous help if needed. Evaluation criteria: Cost -- 40 percent; Vendor must meet all accommodation needs and specific space requirements -- 60 percent. COR is Carol Wzorek. This simplified acquisition is subject to availability of funds. If interested in bidding, please provide a firm fixed price of your cost per including everything listed above. Also, please provide your complete address and Duns No. along with an authorized signature. This is a small business set-aside. Quotations may be mailed to the above address or faxed to the attention of P. Patten, Office of Acquisitions -- fax no. 703-302-7227 -- no later than 2:00 p.m. Monday, November 20, 1997. (AC1031064-06) (0307)

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