Department of the Interior, Minerals Management Service, Procurement Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia 20170-4817

G -- EMPLOYEE PHYSICAL FITNESS PROGRAM SOL 15035 DUE 112197 POC Dotty Quinn, Procurement Assistant, 703/787/1365 or Wm. C. Mallonee, Contracting Officer, 703/787-1363 E-MAIL: william.mallonee@mms.gov, wmallonee@mms.gov. This notice is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; OFFERS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. Contract period is for a base period beginning from date of award through 12 consecutive months. The Government reserves the right to unilaterally extend the period of contract performance in accordance with the clause entitled, Option to Extend the Term of the Contract -- Services. Four Option Years of 12 consecutive months each are planned. A level of funding is available for initial award. Funds beyond the base year are not presently available. Background-The Minerals Management Service (MMS) of the Department of Interior employs approximately 400 managerial, professional and clerical employees, of which 50-75 are expected to participate in the program, in Herndon, Virginia. The organization has an ongoing interest in maintaining the health and well-being of this highly trained and valuable work force. MMS desires a program whereby the physical fitness needs of interested employees can be met. Desired Services Description-The offeror shall provide use of its health, fitness and athletic facility without restrictions during it normal business hours, including a variety of activities. The facility and these activities should include the following: 1) Work-out Room or Rooms with a variety of exercise equipment such as: -- Free Standing Weights -- Circuit Training -- Strength Building/Fitness Equipment, etc. 2) Multi-lane Swimming Pool(s) and aquatic program. 3) One or More Courts for handball, racquetball and/or tennis. 4) Gymnasium for individual/group activities such as basketball/volleyball. 5) Aerobic Exercise/Dancing facility. 6) Shower and Locker-room facilities with towels provided. 7) Educational Seminars on health and fitness. 8) Child Care Capability, including preschool age children, is desirable. All programs and activities must offer adequate supervision by a trained professional staff. IMPORTANT INFORMATION FOR OFFERORS: Evaluation criteria -- equal order of importance -- breadth of facilities/services, hours of availability, proximity to MMS' Herndon office and cost. The following provisions/clauses are incorporated by reference: FAR 52.212-1, Instructions to Offerors-Commercial Items(Jun 97); FAR 52.212-2, Evaluation-Commercial Items (Oct 95); FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jan 97); FAR 52,212-4, Contract Terms and Conditions-Commercial Items (May 97) (offerors must request this document as stated below); and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Aug 96). These documents are current to FAC 97-01 (Oct 97). Offerors may request a copy of provisions and clauses by calling Dotty Quinn on 703/787-1365, or by sending a fax request to 703/787-1387. The response date for offers will be November 21, 1997. Offers must include the following: (a) the completed Offeror Representations and Certifications-Commercial Items FAR provision 52.212-3, and (b) firm-fixed-price offer for the base year and the terms for each of the 4 option years. Offers are due by Close of Business (4:00pm EST), November 21, 1997, at Minerals Management Service, MS 2500, 381 Elden St.,Herndon, VA 20170. Hand-carried proposals must be delivered to Room 2402. The SIC code for this acquisition is 7991, and the applicable size standard is $5.0M. All correspondence must reference RFQ 15035. Award is contingent upon appropriation of funds for fiscal year 1998. INSTRUCTIONS Offerors are requested to provide: 1) A pricing structure that will allow all interested employees to have access to the facilities at the lowest possible fees, based on actual usage, rather than arbitrary charges. Indicate any one-time fees that may be applicable. Offerors are encouraged to provide creative and innovative pricing alternatives. For example, reduced fees for employees in return for a lump-sum payment by MMS. Offerors can structure their offer using the hypothetical ranges of participating employees of 1-25, 26-50, 51-and over. For each option year state the maximum amount pricing could escalate. 2) A statement as to the equipment and services available for MMS use and the hours/days each week that the facility is open. 3) Any exceptions in availability from the items listed in the Desired Services Description. Conditions for Award The Contracting Officer shall consider several factors in the selection process which are important, such as: -- Award may not be made to any Offeror unless agreement can be secured for all general and special agreement provisions. -- Award shall be only be made to an Offeror determined to be a responsible Contractor by the Contracting Officer in accordance with the provisions of the Federal Acquisition Regulation, Part 9.1. -- Award shall be made to the responsible Offeror whose offer, conforming to this RFQ, is most advantageous to the Government, facilities, price, and other factors considered. (0308)

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