DISA-DITCO/DTS42, 2300 East Drive, Bldg 3600, Scott AFB, IL 62225-5406

70 -- OFF-SITE STORAGE FACILITY SOL DCA200-98-Q-0032 DUE 120597 POC Lynne M. Ware, 618-229-9590 The Defense Information Technology Contracting Organization, Computer Technology Division, Procurement Branch (DITCO-DTS42), Scott AFB, IL, intends to issue a contract for an off-site storage facility for magnetic storage media (cartridge tape) and for certain hard copy (paper) documentation for DMC-Sacremento. As a minimum, the Statement of Work (SOW) requires, but is not limited to, the following qualifications: a). Security-The successful vendor's facility must meet Department of Defense (DOD) standards for media storage for information identified as "sensitive-unclassified." Access controls must be in place and have sufficient physical security to meet DOD criteria. All personnel working with materials in the facility must have a favorable National Agency Check and/or be bonded; b). Shredder-The successful vendor's facility must have a shredder for destroying hard copy (paper) documentation and follow a notification procedure defined by DMC-Sacremento to process said items for shredding; c). Shipment Control-The successful vendor's facility must have a shipment control system that is "blind", i.e. the computerized system tracks the shipment of tape/documentation by other than customer to/from DMC-Sacremento and/or a designated recovery site and the vendor facility; d). Access -- The successful vendor must have personnel available at the vendor facility on a 7 day/24 hour/365 day basis; e). Fire-Proof-The successful vendor's facility must have a non-damaging fire suppression system. The facility must have a "dry" pipe sprinkler fire suppression system as back-up and a smoke and particle monitoring system; f). Environmental Controls-The successful vendor's facility must be climate controlled. Internal temperature of the facility must be no less than 65F and no higher than 75F. Humidity controls must be in place so that the humidity range is between 20-35%. The facility must be clean and clear of any dirt or debris. Animal contamination controls must be in place to restrict access by mice, squirrels and other animals; g). Transportation-The successful vendor is required to provide a vehicle of adequate enough size to transport 620 tapes and documentation to or from DMC-Sacremento in one trip; h). Vehicle Environment-The successful vendor's vehicles must have the same climate control capabilities as the vendor storage facility. The vehicles must have a security system for controlling access to the cargo area. Drivers must have a favorable National Agency Check and/or be bonded. The facility must have access to air carriers for transportation of storage media to remote locations in the event that DMC-Sacremento experiences a disaster. Remote is defined as a location that can not be driven in an 8 hour time period; I). Vendor Vehicle Access to McClellan Air Force Base-The successful vendor's vehicles are required to have valid vehicle identification to gain access to Air Force Bases, installations, buildings and equipment for the duration of the contract period; j). Transportation Containers-The successful vendor will provide DMC-Sacremento with an adequate number of containers and of such size that they can be easily moved from one area to another without special handling equipment. The daily estimate of tapes to be shipped to and from the storage facility is 620 (each way). Larger shipments will be coordinated one-day in advance; k). Media Storage Identification-The successful vendor must be able to identify individual tapes and/or documentation so that a single item may be retrieved and returned to DMC-Sacremento within 2 hours; l). Timeliness-The successful vendor must be able to have from 1 to 620 tapes returned to DMC-Sacremento within two (2) hours of notification. In the event of a disaster requiring recovery at a remote location, the vendor, via air transportation or other means, must have all requested tapes at the designated backup site within eight hours of notification; m). The successful vendor's facility must be at least 25 miles away from DMC-Sacremento; n). Pick Up/Transportation-The successful vendor shall travel to DMC-Sacremento daily to pickup/exchange tape and/or paper media, seven days a week year round regardless of federal or national holidays; o). Bar Code Labels-The successful vendor shall supply bar coded labels that are used by the vendor's bar code system, to the DMC-Sacremento personnel to attach to the cartons; p). Locks-The successful vendor shall provide keyed-alike locks (with a key or keys as required by DMC-Sacremento) for all the cartons utilized by DMC-Sacremento; q). DMC-Sacremento reserves the right, with 24 hour advance notice, to do an on-site inventory/audit of materials stored in the successful vendor's facility. Request for Quotation (RFQ) number is DCA200-98-Q-0032. Period of performance is 1 Jan 98 through 30 Dec 98. SIC Code 7379. `Companies who can provide the above data storage system must indicate their interest in writing. Oral communications are not acceptable. Facsimile number is 618-229-9592. Closing date for this RFQ is 5 Dec 97, NLT 4:00 p.m. (C.S.T.), delivered to 2300 East Drive, Scott AFB, IL, 62225-5406, Attn: Lynne Ware (618) 229-9590. (0309)

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