Patent and Trademark Office, Office of Procurement, Box 6, Washington, DC 20231

99 -- HUMAN RESOURCES INFORMATION SYSTEM (COMPUTER SOFTWARE) SOL 52-PAPT-8-00003 DUE 112197 POC Christopher E. Zeleznik (703)305-8417 E-MAIL: click here to contact the contracting officer via email, chris.zeleznik@uspto.gov. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, the test program in FAR Subpart 13.6, and FAR Part 15, as supplemented by the additional information stated below. This announcement constitutes the RFP and is the only solicitation that will be issued. Proposals are requested pursuant to this announcement. All responses shall reference Solicitation No. 52-PAPT-8-00003. This solicitation incorporates all of the applicable provisions and clauses in effect through FAC 97-01, as if stated in full text, as well as the terms and conditions of FAR 52.212-1. A fixed price contract will be awarded as a result of this solicitation. Objective: The PTO Office of Human Resources (OHR) plans to implement a Human Resources Information System (HRIS) that shall include, at a minimum, recruitment, time and attendance, performance appraisal management, training, employee benefits, and payroll functions. The HRIS must provide desktop access to detailed records and support PTO's human resources management decision making processes. The HRIS shall support Internet connectivity as well as an advanced resume scanning technology. The HRIS shall provide complete control over all aspects of generating payroll. The intent is that any product proposed will fully integrate with current federal automated information systems and also maintain current customer service interfaces. The PTO's status as a federal agency is currently under review and pending Congressional direction, which may result in converting to a wholly-owned corporation, therefore, requiring flexibility in the acquired software to allow migration to a commercial environment. Technical/Functional Requirements: The PTO desires to acquire software that best meets the following requirements. (A) Technical Requirements: The proposed COTS software shall be compatible with the PTO Technical Reference Model and the PTO software development environment, including, but not limited to: Year 2000 compliance; Client/Server architecture; HP/UX application server; Windows NT 4.0 desktop OS; Open System Environment with PTO Technical Reference Model compliance; PTO Network environment compliance; TCP/IP, IPX, and Ethertalk protocols compliance; Oracle v7; Crystal Reports; Tuxedo middleware; Netscape Suitespot web server; Netscape browser; Eastman Open Workflow; Eastman Open Image; Rochade repository; PRISM; Business Objects; Sterling Composer CASE environment; Hahtsite web development tool; Visual Basic; PCMS configuration management tool; RTM requirement traceability tool; Netware NOS migrating to Windows NT in 1999; and ODMA -- compliance document management system (Documentum or Texcel document management system). The proposed COTS software shall demonstrate an open architecture system, the scalability, ease of installation, ease of use, ease of maintenance, ease of training, ease of deployment, and product delivery capability. PTO is most interested in leveraging its investment in the standards andproducts selected to date. If an Offeror's product is not compatible with the above-described PTO software development environment and Technical Reference Model, Offerors must indicate the incompatibility and will be evaluated accordingly. PTO will consider, in addition to the items listed above, life cycle cost and operational effectiveness of the Offeror's product in its evaluation. (Note: The PTO Technical Reference Model can be found at http://www.uspto.gov/web/offices/cio/trm/trm-01.htm or http://www.uspto.gov/web/offices/cio/cio-docs.htm) (B) Functional Requirements: The proposed COTS software shall meet the minimum functional requirements conforming to the PTO Office of Human Resources functions, including: Web-enabled communication; electronic notification and transaction; external recruitment and staffing; employee self service; employee relations; labor relations; retirement; training; performance management; and time and attendance; work load management tool for data and case management and reportgeneration of the above mentioned functions; merit system environment; compliance with Title 5, 5CFR, and other pertinent regulations; interface with Federal Finance System; initial interface with the National Finance Center (NFC) System, with payroll functions package that will allow for future independence from NFC; Human Resources Data System, Merit Assignment Program System, ER/LR Database, Registrar, Position Description Library, Performance Appraisals System Software, and Job Application Rating System. Evaluation: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be the most advantageous and represents the best value to the Government, price and other factors considered. The following factors will be used to evaluate offers: (A) Technical and Functional Capability; (B) Past Performance/Experience; and (C) Price. Factor A is more important than Factor B, and together Factors A and B are more significant than Factor C. Provided is the list of evaluation criteria: (A) Technical and Functional Capability: The proposed COTS software shall demonstrate the technical capabilities and functional requirements stated above. (B) Past Performance/Experience: The COTS software proposed by Offeror should have high acceptance, use, and successful rate in the Human Resource information or management market. The company should have a strong history of human resource experience or services. It must be highly ranked in published market surveys (Delphi, Gartner Group, etc.). (C) Price: The total fixed price shall include all modules, required tools, technical maintenance, the system life cycle cost of the product, the commercial licensing agreement, and licensing fees for a five year period. The number of estimated users for Year 1 is 300 users, Year 2 is 2500 users, Year 3 is 5500 users, Year 4 is 5500 users, and Year 5 is 5500 users. Initially as part of the evaluation, Offeror's proposal will be subject to a technical review / validation of Offeror's capability to meet technical/functional requirements, as detailed above. Offerors deemed to possess the best opportunity for award will be scheduled for a limited product test validating the Offerors proposed features with the technical/functional requirements. If scheduled, the Offeror shall be required to install and certify as operational the software prior to testing. As part of the test phase, the PTO may, at its discretion, request oral presentations to discuss past performance and technical issues. As part of the evaluation, Past Performance shall be based on information obtained from the contacts/references with similar agency architecture provided by the Offeror, as well as any other information the Government may have or obtain from other sources. Instructions/Notice to Offerors: Offerors are requested to submit one (1) signed and dated original and four (4) copies of the proposal. As part of the Offeror's price proposal Offerors are instructed to submit the HRIS life cycle costspreadsheet which can be found at http://www.uspto.gov/web/offices/cio/cio-docs.htm. The proposal shall be brief and concise and utilize product marketing and technical brochures where applicable, but shall demonstrate the technical and functional capability of the product proposed. If scheduled for a limited product test, the Offeror shall provide, at no cost to the Government, an evaluation copy of the proposed software. This evaluation copy shall be returned, within 90 days to the Offeror upon the completion of evaluation. The Offerors shall identify at a minimum three contracts where the Offerors product is currently operational. These examples should provide a cross section of the product within federal, state, local, or commercial environments. The Offerors shall provide a point of contact, current telephone number and fax number for each reference. These reference must be submitted with the Offeror's proposal on the due date stated herein. Proposals shall also include a completed copy of the provisionat 52.212-3 "Offeror Representation and Certifications Commercial Items." A copy of these representations and certifications may be obtained by contacting the person specified below. The contract award will include the clauses cited at FAR 52.212-4 "Contract Terms and Conditions -- Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items." Deliveries from a resulting contract shall be F.O.B. Destination, within 30 days of award date, to the PTO's, Arlington, VA campus. Proposals shall be delivered to the Patent and Trademark Office, Office of Procurement, 2011 Crystal Drive, Suite 810, Arlington, VA 22202, Attention: Mr. Christopher E. Zeleznik, Contracting Officer, no later than 2:00 PM (EST) on November 21, 1997. The point of contact for information regarding this solicitation is Mr. Zeleznik at 703-305-8417. (0311)

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