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COMMERCE BUSINESS DAILY ISSUE OF NOVEMBER 14,1997 PSA#1972PRESOLICITATION NOTICE REFERENCE NUMBER : 98PSN-J0001 DEFENSE LOGISTICS
AGENCY DEFENSE INDUSTRIAL SUPPLY CENTER 700 Robbins Avenue
Philadelphia, PA 19111-5096 DISC-JA 22 October 1997 SUBJECT:
Presolicitation Notice Reference Number: 98PSN-J0001 The Defense
Industrial Supply Center (DISC) intends to issue a solicitation and
award one, pr possibly multiple contracts, to acquire supplies included
in the Industrial Hardware Federal Supply Group (FSG) 53 (e.g., nuts,
washers, screws, bolts, pins, etc.) of small quantity acquisitions,.
Therefore, we are issuing this Presolicitation Notice. The requisitions
have an approximate annual value of $6 million and an estimated volume
of 13,000 transactions, are usually for small quantities (,= 10) and
as many as one third are for quantities of one (1) each. The range of
values for each requisition can fall between $1.00 and $2500.00. There
is a possibility that the contract will increase in volume. The
strategy is to find one or more sources of supply who can manage a
purchasing program for the low volume military purchase requests with
various destinations. This acquisition tactic is structured to allow
the government to increase customer support, decrease administrative
lead time, and reduce the costs associated within this specific group
of requisitions. This strategy will incorporate the best value approach
which allows for variation of industry proposals while allowing the
government the benefit of comparing these proposals not only on cost
and/or price, but on other factors as well. This contract action is
subject to Trade Agreements Act. There is a possibility that this
action will be for supplies which the government does not possess
complete, unrestrictive technical data; therefore, the government
intends to solicit and contract with only one or a limited number of
sources under FAR 6.302-1 and U.S.C. 2304(C)(I). This solicitation
contains an option to extend the term of the contract 4 years. Vendors
are to address all categories within the Statement of Objectives (see
below). Responses are to be submitted to the following by 4:00 P. M.,
DISC local time, 15 December 1997. Defense Industrial Supply Center
700 Robbins Avenue ATTN.: ROSEMARY A. CROGNALE, DISC-JCC/44
Philadelphia, PA 19111 (215)697-5933 STATEMENT OF OBJECTIVES I.
Introduction The Defense Industrial Supply Center (DISC) is an agency
of the Defense Logistics Agency (DLA). Its mission is to supply
industrial hardware to the Armed Forces of the United States. II.
Purpose The purpose of this Statement of Objectives (SOO) is to
generally describe the requirements for a vendor managed small
purchasing program for a specific category of military purchase
requests. III. The Problem DISC receives a large number of requisitions
from customers for small quantities of DLA non-stocked industrial
hardware items, primarily in the Federal Stock Group (FSG) 53. These
particular requisitions are usually for quantities less than ten (10)
with approximately one third for quantities of one (1) each and a
yearly estimate of 13,000 requisitions. The values for each requisition
can fall between $1.00 and $2500.00 with an approximate yearly total of
$6,000,000.00. The prices of these items are often high due to the
small quantities required. Occasionally, the items are difficult to
procure due to infrequent purchases, obsolescence or hard to locate
sources. It is our experience that a percentage of these items are
canceled by the requisitioner. IV. Requirements The vendor will provide
the following function: receive the purchase request (PR)
electronically transferred by DISC; obtain the item of supply and ship
it directly to the customer; bill DISC for the price. It is
anticipated that the vendor will be able to network with various
suppliers in order to provide an accelerated delivery at a fair and
reasonable price. Interested parties shall submit a technical proposal
and a pricing proposal. A. Technical Proposal -- offerors should
address the following topics: 1. The vendor must be fully EC/EDI
capable withsuppliers as well as with DISC. 2. The vendor must
recommend a plan to satisfy a significant percentage of the required
items. 3. Describe a procedure from the onset of requisition/purchase
request notification to delivery of material to the customer, invoicing
and other reporting issues. 4. The vendor must indicate response time
(indicating that you can or cannot supply the required item) from the
time of PR notification. 5. The vendor must have procedures for
locating difficult to procure items. 6. The vendor must describe the
corrective actions regarding problems such as logistics, quality
discrepancies, or configuration control characteristics. 7. The vendor
must describe the procedures to be adopted to govern cancellations,
returns and discrepancies. 8. The vendor must describe a plan to
control excess lead-times. B. Pricing Proposal -- offerors should
address the following topics: 1. The item price will consist of direct
costs (e.g., material, inbound freight, packaging, etc.) and an
incidental handling fee (to include all suppliers mark- ups including
profits, overhead, other costs, etc.) which will be fixed for each
order. The vendor must submit a fixed incidental handling fee that will
be the basis of the price evaluation. (Note: the incidental handling
fee must be a fixed amount; percentages are not acceptable.) 2. The
vendor must describe a plan to control costs (including, but not
limited to, rebates and discounts) as well as procedures for excessive
price situations. C. Future Requirements 1. Future Acceptance of
Purchase/Credit Card Orders: During the life of this contract, the
Government would like to begin to offer our customers the opportunity
to use purchase/credit cards as a form of payment when they place their
orders. The Government and the successful offeror will negotiate a
mutually acceptable implementation plan at a future date. 2. Depending
on the success of this program, there may be an increase in
requisition volume. V. General Information A. DISC anticipates a
Indefinite Quantity Contract with a base period of one (1) year with
four (4) one-year options. B. DISC reserves the right to award to one,
several or none of the proposers. C. DISC reserves Agency audit
rights. Loren Data Corp. http://www.ld.com (SYN# 0313 19971114\SP-0007.MSC)
SP - Special Notices Index Page
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