Department of the Air Force, 436 Contracting Squadron, 639 Atlantic Street, Dover AFB, DE 19902-5639

X -- LODGING ACCOMMODATIONS SOL F07603-98-R6002 DUE 121597 POC Lisa Coley, Contracting Specialist, 302-677-5220 E-MAIL: Lisa Coley, Coley@lgc436.dover.af.mil. This is a combined synopsis/solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation to be issued; proposals are being requested and a written solicitation will not be issued. The solicitation number for the Request for Proposal is F07603-98-R6002 and a pre-proposal meeting will be held on 24 November 1997 at 9:00 a.m. (EST), Bldg 639, Rm 243, Dover AFB, DE. Please notify if attending by 21 Nov 97. This RFP closes on 15 December 1997. This solicitation incorporates provisions and clauses that are in effect through FAC 97-2. The Standard Industrial Classification Code is 7011. The Small Business Size is $5 M. OFFERORS WILL PROPOSE ON THE FOLLOWING ITEMS: ITEM SERVICE QUANTITY UNIT AMOUNT EXTENDED AMOUNT CLIN 0001 Rooms (30 Minimum, 116 maximum) __ __ __ Per Room $__ &llmdash;_ __ $__ __ __ ___ SCHEDULE DESCRIPTION: 1. Provide single occupancy hotel or motel rooms in your facility. (Same rate will apply if contractor chooses to provide double occupancy rooms). 2. Provide parking facilities. 3. The hotel must accept a valid government credit card (American Express). Also the hotel will accept cash, other credit cards, and/or other methods of payment for charges (travelers checks, money orders, etc.). 4. Living space will be IAW commercial quarters standards. 5. Custodial/Sanitation services will be IAW commercial quarters standards. 6. Enforce Insect & Rodent Control. 7. Smoke and fire protection systems must be installed and meet federal, state and local fire codes. 8. Living quarters shall be provided with individual room-controlled heating and air conditioning and otherwise provide the ventilation necessary to maintain comfort. 9. The hotel must provide a check-in/out service on a 24 hour basis, 7 days a week. All occupants will process thru the Lodging Office first. 10. A telephone shall be provided in each room at no charge to the occupant. Each room occupant shall pay for toll calls placed by them. Services provided shall be available 24 hour a day, seven days a week. Local calls will not be charged to the occupant. 11. Inspections and quality assurance will be on a customer complaint basis -- AF Form 3211 or hotel comment card. All cards will be forwarded to the Dover AFB Lodging office. 12. All entrance doors to rooms will have interior security locks. Each room occupant will be provided with a room key. 13. Rooms reserved by Dover AFB and not used, cannot be rented to other guests. 14. Free shuttle service provided from the Dover AFB Lodging Office to the hotel, back to the Lodging Office, Passenger Terminal or Base Operations. 15. Each individual will be responsible for payment of his/her room, tax and incidentals upon check-out, unless otherwise stated in contract. Those who do not pay for room charges are responsible for all other expenses upon checkout, i.e. telephone charges. 16. Rates will not exceed the lodging portion of the local area per diem rate authorized by Joint Federal Travel Regulation Vol. 1. 17. Hotels must be within a 10 miles radius from the Dover AFB lodging facility. 18. At least one dining facility serving three meals a day must be within convenient, lighted walking distance of the contract facility or free shuttle to and from dining facility. THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND HEREBY INCORPORATED INTO THE SOLICITATION BY REFERENCE IN LIEU OF FULL TEXT AND WILL BE PROVIDED BY THE CONTRACTING OFFICER UPON REQUEST. THE PROVISION AT FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL, APPLIES TO THIS ACQUISITION. THE CLAUSE AT FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS; THE CLAUSE AT FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS; THECLAUSE AT FAR 52.212-5,CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTE ORDERS COMMERCIAL ITEMS. SPECIFICALLY, THE FOLLOWING CITED CLAUSES ARE APPLICABLE TO THIS SOLICITATION: FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35,AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA VETERANS; FAR 52.222-36, AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS; DFAR 252.212-7001, CONTRACT TERMS AND CONDITIONS; DFAR 252.225-7001, BUY AMERICAN ACT BALANCE OF PAYMENTS; 52.222-41, SERVICE CONTRACT ACT OF 1965 AS AMENDED; 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES, IN COMPLIANCE WITH THE SERVICE CONTRACT OF 1965, AS AMENDED AND THE REGULATIONS OF THE SECRETARY OF LABOR, THIS CLAUSE IDENTIFIES THE CLASSES OF SERVICE EMPLOYEES EXPECTED TO BE EMPLOYED BY THE CONTRACTING AGENCY SUBJECT TO THE PROVISION OF 5 USC 5341 OR 5332. OFFERORS MUST INCLUDE WITH THEIR OFFER A COMPLETED COPY OF THE PROVISIONS AT FAR 52.212-3, OFFERORS REPRESENTATION AND CERTIFICATION- COMMERCIAL ITEMS. PLEASE CONTACT LISA COLEY AT (302)677-5220 FOR COPY TO BE FAXED TO YOU. INCLUDE YOUR TELEPHONE AND FAX NUMBER. Evaluation Factors -- The Government will perform a "Best buy analysis" and award will be made to the offeror whose proposal is most advantageous to the Government, taking into consideration the factors listed below and the total proposed costs. Offerors must include: 1. Number of guaranteed rooms (minimum of 30) for 18 months starting 1 Feb 98 with no blackout periods (i.e. race weekends, conventions, etc). 2. Rates (can be less but they cannot exceed the lodging portion of the local area per diem rate authorized by the Joint Federal Travel Regulation Vol 1). 3. Cleanliness standards; minimally meet industry standards, (i.e. clean, free of odor, mold and mildew). On site inspection may be made on hotels/motels meeting above criteria. OFFER MUST SUBMIT THREE REFERENCES FROM ANY COMPANY/GROUPS (IE. CONVENTIONS, ETC.) WHO UTILIZED YOUR FACILITY WITHIN THE LAST TWO YEARS. PROVIDE NAME, TELEPHONE AND FAX NUMBER. THE CONTRACTING OFFICE WILL MAKE INQUIRY WITH REFERENCES, THE BETTER BUSINESS BUREAU, CHAMBER OF COMMERCE, AND THE DEPARTMENT OF HEALTH. AWARD WILL BE EVALUATED IAW FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS. AWARD WILL BE BASED ON THE EVALUATION FACTORS, REPORTS FROM REFERENCES AND INQUIRIES MADE. THE CONTRACTING OFFICER MAY AWARD WITHOUT DISCUSSION AFTER INITIAL EVALUATION OF OFFERS. WRITTEN QUOTES MAY BE MAILED OR FAXED TO THE POINT OF CONTACT: 436 CONTRACTING SQUADRON, ATTEN: Lisa Coley, 639 ATLANTIC STREET, DOVER AFB, DE 19902; FAX NUMBER 302 677-2309. PROPOSALS ARE REQUIRED NO LATER THAN 15 DECEMBER 1997 at 4:30p.m. (EASTERN STANDARD TIME) (0322)

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