National Gallery of Art, Resource Acquisition, 6th Street & Constitution Ave, CLA-44, Washington, DC 20565

C -- FACILITIES PLANNING & MAINTENANCE MANAGEMENT ASSESSMENTS POC Paul Casagrande, Contract Specialist, Jane Singely, Contracting Officer (202) 842-6400 The National Gallery of Art is seeking to procure services under an indefinite quantity contract for studies, investigations, assessments, planning and reports for facilities maintenance management and organizational analysis. The work requires professional services to support the management of the Gallery's facilities maintenance program. The work includes conducting surveys, collecting of data and photographs, and the preparation of studies, investigations, and reports. The contract will consist of individually negotiated delivery orders during a one (1) year base period with four (4) one (1) year options for a total of five (5) years. The cumulative total of the contract, including all option years, will not exceed $500,000. Estimated contract award date is April 1998. Selection will be based on the following criteria which are listed in order of importance: (1) Experience in facilities management/public works operations, including organization, staffing, work control, preventive maintenance programs, HVAC systems operations and automatic controls, housekeeping programs, renovation projects, facilities condition assessment, and development of long-range maintenance and repair programs. (2) Must have provided similar assessments and/or studies for other art galleries, museums, historical buildings, universities, hospitals, or municipalities. (3) Capability to sustain accomplishment of work within established time limits for multiple and simultaneous work orders. (4) Past performance ratings from clients for related work performed within the last five years. Include names and current phone numbers for at least five clients. Clients will be contacted during the evaluation process. The National Gallery of Art may solicit and use information obtained from sources other than those identified by the offeror and the information obtained would be used for both the determination of responsibility and a best value judgement. (5) Preference will be given to firms within commuting distance of Washington, D.C. Unlessotherwise specified, the final product of specific work orders will generally be a bound report and/or MS Word 97 based electronically formatted report. Bound reports shall include compilation of the required work with all appropriate back-up material, including graphics, tables, and references, etc. Unless specified in the scope of work, an executive summary shall be included at the beginning of all reports. The selected firm will be required to provide overhead, profit and anticipated discipline's hourly rates to the Contracting Officer within ten days of receiving the Request for Proposals (RFP). The selected firm may be subject to advisory audits. The first delivery order will be identified after initial award of the contract. The selected firm will also be required to participate in an orientation and site visit meeting within seven days of notification. Each delivery order will be firm fixed-priced. Firms that meet the requirements described are invited to submit a completed SF-254 and SF-255 to this office within 30 calendar days from the date of this announcement. SF254s are also required to be submitted for all subcontractors that the prime contractor plans to utilize under this contract. Only the 11-92 edition of the SF-254 and SF-255 will be accepted. Supplemental information regarding specialized experience should be included in the SF-255. Firms are requested to include telefax numbers. Firms are reminded to complete all blocks of the SF-254 and SF-255. Responding firms are required to clearly identify tasks to be performed in-house and those to be subcontracted. Firms must submit the names and supporting qualifications of all subcontractors. In Block 10, state why your firm is specially qualified based on the selection evaluation criteria. Only the SF-254 and SF-255 will be reviewed. Experiences identified in Block 8 should not be more than five years old. The firm's person proposed to be the direct contact with the Gallery throughout the contract work must be identified as the "Project Manager". Firms that do not comply with requirements will be considered non-responsive. No other general notification to firms under consideration for this project will be made. The SIC code is 8713. No additional project information will be given to firms. Phone calls are discouraged. Site visits will not be arranged during the advertisement period. Submit SF-254 and SF-255 to the National Galley of Art, 6th Street and Constitution Avenue, NW, Washington, D.C. 20565, Attn: Paul Casagrande, by 3:30 pm, local time, on the established due date. Faxed copies of the SF-254 and SF-255 will not be accepted. This is not a request for proposal. All responsible sources may submit a response which will be considered. (0323)

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