Virginia Contracting Activity, P.O. Box 46563, Washington, D.C. 20050-6563

D -- CONTROLLED DISTRIBUTION SYSTEM SOL DP2/0139Z/98 DUE 011998 POC Ms. Cheong Chon, (202) 231-8416 This is a Request For Information (RFI) only. No formal solicitation will be issued as a result of this announcement, and no award will be made on the basis of responses to this request. The Virginia Contracting Activity (VACA) intends to evaluate responses to this synopsis before finalizing technical requirements, work statements and specifications. The VACA, on behalf of the Defense Intelligence Agency, is seeking sources to provide a turn-key web enabled Controlled Distribution System (CDS) that will document the external shipment/internal distribution of US classified and other sensitive materials, while automating many of the activities associated with these processes. The CDS system, operating as a X-Windows based Relational Data Base client/server implementation utilizing TCP/IP and NFS over fiber-optic Ethernet, must: 1) manage distribution material handling by correctly classifying transmittal documentation, consolidating deliveries by individual or parent/sibling addressees, providing for conformance with US and DoD security and postal regulatory requirements; as well as accepting and integrating bulk data transfers from other DIA automated system s; 2) generate all required consignment documentation, complying with all US Postal, DoD, Department of State intelligence community and commercial carrier/courier requirements, to include producing transmittals, paper and electronic manifests, receipts, and all required security or shipping labels (machine readable and bar coded); 3) track receipt arrival and generate tracer notices by recording receipt arrival; capturing receipt arrival signatures; aging outstanding non-recorciled receipts and generating escalating tracer notices by age; 4) archive shipment/distribution history to include recipient and/or requester details, individual document details and recipient signature images in on-line user queriable form allowing users to search on any or all data fields and specify report formats; 5) provide security capability to limit and restrict access, as well as providing for multiple classes of users; 6) be capable of operating under Sun 4.1.3 UNIX, Windows NT 3.51 and 4.0, as well as Solaris 2.x UNIX operating systems; and 7) support and be compatible with DIA's current Pitney Bowes Mailing and Mail Management Systems. Companies are requested to provide technical information and information on delivery and other terms and conditions. References to private and Federal sector clients using such systems should also be provided. VACA will not pay for information provided in response to this synopsis. VACA reserves the right to not proceed with the acquisition of this system. Responses, to be considered, must be received within 30 calendar days from the date of publication of this notice. Responses received without the requested information may be considered non-responsive to this RFI. Oral communications in response to this RFI are not acceptable. Those who wish to respond to this RFI should address their response to the Virginia Contracting Activity, ATTN: Ms. Cheong Chon, P.O. Box 46563, Washington, DC 20050-6563. (0353)

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