DHHS, Office of the Secretary, Office of Acquisition Management; Room 443H, Humphrey Building; 200 Independence Avenue, S.W.; Washington, D.C. 20201

R -- MAINFRAME PROGRAMMING SERVICES FOR DHHS/OFFICE OF THE INSPECTOR GENERAL SOL RFP-05-98-HHS-OS POC Point of Contact: Cheryl Howe, Contract Specialist, 202-690-5552 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for proposal, RFP-05-98-HHS-OS. This solicitation document and its incorporated provisions are those in effect through Federal Acquisition Circular #90-46. This is a small business set-aside. The SIC code for this acquisition is 7374, size standard $18.0. Statement of Work: PURPOSE: The purpose of this contract is to obtain technical programming support for mainframe-based Information Systems used by the Office of Inspector General (OIG) of the U.S. Department of Health and Human Services. BACKGROUND: The mainframe environment is comprised of three major systems, (1) the Case Information Management System (CIMS), (2) the Hotline, (3) the Audit Information Management Systems (AIMS). Further, both CIMS and AIMS contain numerous subsystems which integrate data from various other departmental systems for enhanced reporting capabilities. All three systems reside on IBM 3090-400J mainframe running OS MVS-ESA and the program code is written in ADABAS Natural 2. Many subroutines to these systems have been developed using JCL code. The applications are accessed via 3270 terminal (actual or emulated) under TSO. CIMS is accessed by headquarters personnel and all the regional and sub-offices, for the purpose of tracking the status and resources devoted to investigations; approximately 500 users. CIMS consists of approximately 1,727 Natural programs, with a total of 597,660 lines of code.AIMS is accessed by headquarters personnel and all the regional and sub- offices, for the purpose of tracking the status and resources devoted to audits; approximately 700 users. AIMS consists of 431 Natural programs with a total of 56,461 lines of code. Hotline is accessed by headquarters personnel for the purpose of tracking hotline calls on fraud and abuse of HHS programs and services; approximately 30 users. SCOPE: The scope of this contract is to maintain and update the existing systems at an estimated level of effort of approximately 25 hours a week. This estimate is based on an average over a one year period. Some weeks may require full time work, others only part-time depending on the particular information needs being addressed. Routine Services: The following services will be performed on a routine basis under the scope of this contract: 1.1 Maintain mainframe systems in operational state. 1.4 Bi-monthly downloads of personnel/payroll data to be incorporated into a Lotus spreadsheet for each component. 1.5 Provide training in the operation, configuration and maintenance of the application to system programmers. Occasional Services: The following services will be performed on an occational or ad hoc basis under the scope of this contract: 2.1 Modifications to current application source code to meet changesin user functional requirements. 2.2 Develop additional reports, or make changes to existing reports. 2.3 Assist users with technical problems 2.4 Organize and direct tests to ensure program efficiency. SPECIAL REQUIREMENTS: Because of the mission of the OIG and the sensitive nature of the information being collected, the OIG has several special requirements which must be met under this contract. Maintenance of these large and complex information systems, accessed throughout the country, require expert knowledge in OIG program policies and operations as well as expert analytical and technical skills. Level of Effort: OIG Specific Policies and Operational Procedures: 4.1.1 Ability to evaluate adequacy of controls and security procedures as reflected in Agency policies and practices of information technology operations. 4.1.2 Skill in relating aspects and parts of a project to the overall needs of the organization in order to guide the group#s efforts in accomplishing projects. 4.1.3. Knowledge of the Case Investigation Management System (CIMS) and all the subsystems, Hotline, Budget, TASS, QUESS, CISS, Signon, OCFAA, and Recoveries is necessary. In order to maintain these systems, a familiarity with the files and field names, the large number of edits and the rules and procedures of the system is mandatory. 4.1.4 Knowledge of law enforcement agency operations and information tracking requirements Expert knowledge in the various types of convictions, penalties and settlements as it relates to the overall framework of system design. 4.1.5. Knowledge of the Audit Information Management System (AIMS) is necessary. In order to maintain this system, a familiarity with the files and field names, the edits and the rules and procedures of the system is mandatory. Analytical Skills and abilities: 4.1.6. Knowledge of a range of methods and techniques adequate to perform studies on proposed projects such as whether it would be cost effective to modify a sizeable system to produce various additional products and reports. 4.1.7. Knowledge of systems design methods to develop programming specifications for a subsystem of an embedded computer application. Technical Skills and Abilities: 4.1.8. Knowledge of ADABAS/ Natural 2 on an IBM 3090 mainframe. 4.1.9. Knowledge of teleprocessing system of TSO/ISPF. In addition, a strong background in Job Control Language (JCL) and writing command lists (CLISTS) is necessary. Familiarity with creating, editing, and updating datasets through TSO and/or IBM utilities. 4.1.10. Knowledge of submitting batch jobs through the IBM mainframe internal reader using multiple print files and work files. 5.0 ADMINISTRATIVE CONSIDERATIONS: 5.1 Location of Services: Work may be performed off-site through high speed modem connection to the mainframe. On occasion, the contractor may be required to conduct on-site training and or maintenance activities at 330 Independence Ave. SW, Washington DC. 5.2 Hours of Service: The contractor will be available by phone. A fixed availability schedule, mutually agreeable to both the contractor and the Government, will be established. 5.3 Government Provided Equipment and Facilities: When necessary, the Government will provide a shared office space at the Cohen Building to perform any on-site activities required through this contract. Otherwise, it is assumed that the contractor will maintain the necessary hardware and software required to perform work activities off-site. 5.4 Access to Mainframe and Local Area Network Resources: The Government will provide the contractor with the necessary user accounts to gain access to the mainframe information databases and local area network servers. 6.0 DETAILED TASK DESCRIPTIONS: Deliverables 6.1 through 6.3 will be on-going throughout the contract period. Deliverables 6.4 will be developed by the project officer as a clearly defined tasks within the scope of this contract, including level of effort and expected delivery. 6.1 Maintain Mainframe Systems in an Operational State: 6.1.1 Provide a variety of mainframe technical support services including troubleshooting, problem diagnosis and debugging of application code. 6.1.2 Perform preventative maintenance activities including data validation and efficient program operations. 6.1.3 Perform configuration management activities including detailed documentation on how and why changes to the application were made, the impact on other routines, subsystems and reports. 6.2 Perform bi-Monthly downloads of Personnel Payroll Data: 6.2.1 Using existing JCL procedures and code requiring minor modification for each pay period, download data from the personnel system and the payroll systems. Combine the required information into a single text file and download to two servers. One located in the Cohen Building, the other in the HCFA building in Baltimore. The activity must be performed on a timely basis every two weeks once the personnel/payroll data has been updated by the Finance office. 6.3 Provide training in the operation, configuration and maintenance of the application to systems analyst/programmer. 6.3.1 Train Systems analyst/programmer in CIMS operation and maintenance activities. Including system documentation, change management procedures and other OIG specific policies and procedures. 6.3.2 Working with the OIG systems analyst/programmer, develop an automated download procedure (See Task C.6.2) using the existing JCL code yet adding a user interface that would provide a more efficient method for collecting, analyzing, validating, correcting and distributing the information to the OIG component files. 6.3.3 Assist systems analyst/programmer in responding to user functional changes in application code and reports related to CIMS. 6.4 Occasional or ad hoc Services. 6.4.1 Modifications to current application source code to meet changes in user functional requirements. This includes developing the data flow and system configuration for the development of new or modified systems, analyzing requests, creating program specifications and documentation, and writing new program code. 6.4.2 Develop additional reports, or make changes to existing reports. 6.4.3 Assist users with unique technical problems when specifically authorized to do so by the Government project officer. The contractor may be required to assist users who require support for a specific project. 6.4.4 Undertake technical projects to improve the performance and or enhance capabilities of CIMS, AIMS or the Hotline. This includes organizing and directing tests for the purpose of evaluating the system and ensuring that the most efficient procedures, systems, methods and machines have been selected for the operations. 6.5 Documentation and Reporting. 6.5.1 The contractor shall provide management reports on the status of problem diagnosis and resolution. Included in these monthly reports is a listing of activities and accomplishments for the month based on the deliverables outlined in this contract. Period of Performance: The support is needed for a base period of one year and there will be one option year. The initial period must commence in January 1998. Submissions shall consist of separate price and technical proposals that address this requirement in sufficient detail that the following criteria can be used to evaluate submissions: Price -- Weight: 50% and Technical -- Weight: 50%. The business/price proposal shall include pricing for the base and option year. The contract award will be based on labor rates. For evaluation purposes, multiply the rate by 1400 hours per year. Those hours represent the government's best estimate of fixed plus possible ad hoc services that will be required. The technical proposal shall consist of narrative which states your understanding of the project and ability to meet the following technical evaluation criteria: 1) Senior level expertise in Adabase Natural 2 programming on an IBM mainframe 3090; 2) Expert knowledge in developing and maintaining large and complex mainframe systems for organizations with OIG-type missions including audit technics and law enforcement agency operations as it relates to the overall framework of system design and implementation; 3) Experience in maintaining large and complex mainframe systems accessed by hundreds of users throughout the country; 4) Expert knowledge of teleprocessing systems of TS/ISPF, with a strong background in job control language (JCL) and written command lists (CLISTS); Ability to create, edit and update datasets through TSO and/or IBM utilities. The resume should demonstrate working technical knowledge of all equipment and software listed in this solicitation. The provision at FAR 52.212-1 is applicable to this solicitation. Offerors must include a complete copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer as part of the business proposal. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applies to this solicitation. Any clauses or provisions referenced in this notice can be accessed through the Internet address that follows: http://www.arnet.gov. Please submit (2) two copies of both the technical and business proposals. The government reserves the right to award based in initial proposals without entering into negotiations. Offers are due January 7, 1998, 4:00 EDT, at the following location: Department of Health and Human Services, OS/Office of Acquisition Management, Room 443H, Humphrey Building, 200 Independence Ave., SW, Washington, DC, 20201, ATTN: Cheryl Howe. The contact point shall be Cheryl Howe, 202-690- 5552. Amendments to this solicitation, if any, shall also be published as a Commerce Business Daily Synopsis. See Note 1. (0353)

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