Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

R -- CODING CONSULTATION SOL 541-108-98 DUE 011298 POC Rita Bonner, Contracting Officer (440) 838-6091 This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Request for Quotations (RFQ) are being requested and a written solicitation will not be issued. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 60. This procurement is set-aside for small businesses and the SIC Code is 8742 and the small business size standard is $5.0 million. Consulting Services are required for Veterans Integrated Service Network (VISN) 10, which include VA Medical Centers (VAMC) Dayton, Cincinnati, Chillicothe, and Cleveland, and VA Outpatient Clinic (VAOPC) Columbus, Ohio. Contractor shall provide all labor, materials and supervision to perform coding validation reviews of inpatient and outpatient data collection, evaluating the completeness and accuracy of codingdiagnoses and procedures in accordance with official coding guidelines. Areas of focus should include: Inpatient record review of ICD-9-CM (International Classification of Diseases 9th Version-Clinical Modification) codes and DRG (Diagnoses Related Group) assignments; Outpatient record/encounter form review of ICD-9-CM and CPT-4 (Current Procedural Terminology-4) coding; and review of Ambulatory Outpatient procedures. The contractor shall document all file reviews and provide such documentation to the VA. Within three weeks after completion of review, contractor shall provide VA with a written and comprehensive final report of all findings, with recommendations, and conduct, at minimum, a 2 hour exit conference, and a 1 to 2 hour education session per facility for Physicians. The final report and exit conference shall be provided for each facility. Services are required during the period February 1, 1998 and shall be performed Monday through Friday during the hours of 8:00 a.m. to 4:30 p.m. excluding federalholidays. The actual dates for service shall be coordinated with the Contracting Officer's Technical Representative. It is required that contractor personnel providing services have actual coding consultation experience. The following provisions apply to this acquisition: The following provisions apply to this acquisition: 852.219-70 Veteran-Owned Small Business; 852.219-70 Commercial Advertising; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3Offer Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract terms and Conditions to Implement Statutes or Executive Orders -- Commercial Items, including clauses incorporated by reference under Section (b) (6) through (9) and 15 and Section ( c ) (1) through (3); Offerors responding to this announcement shall submit their total cost to perform services, include travel expenses, a prospectus identifying the project goals, areas of review, objectives, type of documentation to be provided, contents of final report and exit conference, and any other information pertinent to this procurement. In addition Offerors shall information as required in provisions 52.212-1, a completed copy of provision 52.212-3, and the certification required in 852.219-70. Quotations shall be received by January 12, 1998 at 4:30 p.m. local time. Offerors desiring to obtain copies of the referenced provisions shall send a facsimile transmission request to (440) 838-6052 attention Rita Bonner. (0354)

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