Centers for Disease Control and Prevention (CDC), Procurement & Grants Office, Contracts & Purchases Branch, 255 East Paces Ferry Rd., NE, Rm 419, Atlanta, GA 30305

X -- HOTEL MEETING ROOM AND SLEEPING ROOM SPACE FOR 1999 NATIONAL HIV PREVENTION CONFERENCE SOL 98S083(C) DUE 011598 POC Wanda Allison, Contract Specialist, (404) 842-6738 The Centers for Disease Control and Prevention intends to issue a noncompetitive award of a contract for rental of the following facilities for the National HIV Prevention Conference to be held during a 5-day period (Saturday through Wednesday) between May 1998 and February 2, 1999. The conference must be held within the Metropolitan Atlanta, Georgia area. The minimum space requirements are as follows: (1) A ballroom/conference hall space which will accommodate a minimum of 2500 persons (seated) for Sunday, Monday, Tuesday and Wednesday. The ballroom must break down into three smaller rooms, each accommodating between 500 and 1000 persons (seated). (2) Several additional meeting rooms must be available to accommodate additional overflow participants from the conference; (3) Exhibit Space for a minimum of 200 exhibitors; (4) Press Room; (5) Quiet Room; (6) Sickbay area; (7) Speaker Ready Room; (8) A minimum of 1800 sleeping rooms will be required. Most sleeping rooms (approximately 800-1000) will be located within the same facility where the conference is to be held, with an additional 500 rooms in a hotel located within comfortable walking distance of the conference, and an additional 300-500 rooms located in another hotel within comfortable walking distance to the conference. Other considerations: proximity to the Atlanta International Airport, public transportation available to the facilities, restaurants and other points of interest in Atlanta metro area, ability to provide sleeping rooms at the Government Rate in effect at the time of the conference, ability to provide a wide variety of accommodations (e.g., suites, deluxe, economy), ability to provide all nonsmoking sleeping and conference facilities; other amenities offered for conventions/conferences of this size. CDC proposes to make the award to The Hyatt Regency Atlanta for the primary facilities and sleeping rooms and to two other hotels within walking distance of the hotel. See numbered Note 22. (0365)

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