Department of State, Office of Acquisition, P. O. Box 9115, Rosslyn Station, Arlington, VA 22219-0244

70 -- GENERAL PURPOSE INFORMATION TECHNOLOGY EQUIPMENT SOL S-OPRAQ-98-Q-0057 DUE 022398 POC Y. Frank, 703-875-6990 The Department of State, Office of Diplomatic Pouch and Mail (DPM), is seeking information on options to modify the existing Government owned Wang VS-6000, operating system 7.21.09, or to replace the system with a commercial off-the-shelf (COTS) product(s) which could prove suitable for designing and deploying a world wide pouch tracking system. Preliminary work by DPM has identified the need to replace or re-engineer the existing Wang VS-6000, operating system 7.21.09, mini-computer system. The Electronic Receipt System installed on the Wang is a ResponseR database product. This database is used to control, trace and track incoming and outgoing classified and unclassified diplomatic pouches, official and personal mail belonging to Foreign Affairs community agencies, including the Department of State. The Department and overseas posts transmit telegrams, via State Department telecommunication circuits, of all pouch dispatches. Telegrams sent/received contain pouch invoice information, post name (example: Bonn), invoice number (example: C-0098, A-101, CX-057, etc.), dispatch date, weight in kilos, how pouches were sent, list of registered material contained in the pouch, sender office, office/name of the addressee office and classification of material contained in the pouch. Information and data from the database is compiled to report pouch shipments, pouch contents and workload statistics to compute reimbursements. The office interfaces with the airline air cargo industry, the United States Postal Service, the Department of Defense Military Postal Service, the U.S. intelligence community, private citizens, private wholesale and retail suppliers, and all government agencies. Interested firms must provide information demonstrating their capacity to deliver state of the art tracking support system or to re-engineer the existing system. As a minimum, the products should be Year 2000 compliant, provide Open Data Base connectivity and be commercial non-developmental products. The information pertaining to re-engineering the existing system and software or providing commercial off-the-shelf products to replace the system should address as a minimum the following capabilities: 1) Ability to account for Mail and pouches; 2) Format, send, receive and service telegrams in accordance with ACP 127; 3) Optical Character Reader technology; 4) Bar Code Reader technology; 5) Accessing data from remote terminals; 6) Entering information from multiple points; 7) Printing reports and statistics; 7) Tracing and tracking; 8) Inventory; 9) Data base integrity and security; 10) Personnel locator data base; 11) Automatic updating via field input; 12) Mail and freight automation; 12) User friendly audio warning on errors, error messages to explain error, menus and prompts to guide user, etc.; 13) ODBC based database products. All necessary information including pricing should be submitted to Department of State, Office of Acquisition, Attn: Y. Frank, P.O. Box 9115, Rosslyn Station, Arlington, VA 22219 by Feb 23, 1998.***** (0033)

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