OFF-THE-SHELF SOFTWARE PRODUCT WHICH TRACKS CONGRESSIONAL CORRESPONDENCE AND IS IN USE BY OTHER FEDERAL AGENCIES FOR THIS PURPOSE. Sources Sought Synopsis The Federal Communications Commission, Office of Legislative and Intergovernmental Affairs (OLIA), which currently employs 14 full time staff members, has as one of its primary functions the tracking of Congressional correspondence, routed throughout the Commission for reply to Congress. In order to successfully perform this mission, OLIA is in need of an off-the-shelf software product which tracks Congressional correspondence and is in use by other Federal agencies for this purpose. SYSTEM SPECIFICATIONS: 1. Year-2000 & Windows 9X compliant. 2. Accessible to all Bureaus and Offices using the Commission's client-server windows-based platform (Powerbuilder/Sybase) so that they don't have to log off the Commission's network and log onto a special server to perform their correspondence tracking functions. 3. Automatic reply generation using the Commission's standard wordprocessing package. 4. Automatic notification of new correspondence in Bureau and Office mailbox. 5. Ability to easily customize data entry elements, fields, screens and ad hoc reports. 6. Off-the-shelf, easily tailored/modifiable. 7. One-year warranty on system. 8. Maintenance support, including minor and major upgrades. 9. Full documentation: System Administration, Operations Manual, User Manual for all Commission employees. 10. Electronic signature capability. 11. Capable of developing and using macros for repeat use in the Wordprocessing reply function. 12. Data entry, query, reporting capability. 13. Lookup table for fields for assistance at data entry phase in database: i.e., previous constituent names, letter date, Representative/Senator, subject code. 14. Unlimited scanning and printing capabilities. 15. Comprehensive, continual training classes. 16. Site License availability -- 2200 person agency. 17. Current systems' data and images must be easily, quickly & accurately convertible to new tracking systems database by vendor. 18. The system must be capable of storing 3 full years of active data and images (incoming as well as replies), which could equal upwards of 30,000 pieces of correspondence, at roughly 5 pages per letter. IT Environment The following describes the Information Technology environment which the Commission anticipates moving to within the next six months. The FCC consists of a client server environment which includes Sun 1000's as dedicated data base servers running the Solaris operating system; HP file servers; network operating system running Novell 4X; and HP 486-66 or better personal computers running Microsoft Windows 95 graphical user interface. The FCC standard database environment is Sybase with Powerbuilder providing a GUI interface tool. Microsoft Access will be used for small, end user database efforts. Office Automation software will be Office 97 or better and the mail system will be GroupWise by Novell, version 5.2. Replies are requested by 2/20/98 to Mark Oakey, FCC Aquisitions Branch, Rm. 404, 1919 M St., NW, Washington, DC 20554. Teltphone :202-418-0933.

Loren Data Corp. http://www.ld.com (SYN# 0658 19980206\SP-0011.MSC)