Contracting Officer, RLR VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202

C -- EXPAND COOLING TOWER/RETROFIT SOL 583-37-98 DUE 031198 POC Billy J. Cooper, Contracting Officer, 317/269-6324 Mechanical/Electrical Engineering firm shall furnish professional A/E services to design construction documents to support additional chilled water capabilities for the West Tenth Street facility of the Richard L. Roudebush VA Medical Center, Indianapolis, IN under Project No. 583-98-1530. Consultant may be provided information based upon 3rd party evaluations regarding this plant/tower as a guide. A/E firm shall use their own design & assumptions to validate any information received from the 3rd party report to cetify their own final design. A design narrative including calculations shall be provided to support final design which is to maximize plant efficiency. Cooling tower expansion / retrofit or additional chiller shall be designed to optimize the overall efficiency with the existing loads and space known as well as that planned. Currently this plant supports the cooling of a total of 922,523 NSF. In the near future space additions will include a total of 70,000 NSF within the next 2-3 years. After completion of this another expansion is thought to include approximately 74,000 NSF. A/E shall develop a complete set of Construction Documents and an estimate in accordance with industry standard practice and VA criteria. Cost estimates for all operational expenses such as: water/chemical treatment and maintenance will be required. The construction Documents include a complete set of drawings, specifications, and any other documents necessary for the expansion/retrofit of the existing cooling tower/chiller/or plant operations. The Project shall be designed so as to maintain the operation of the plant to provide cooling upon demand to the facility during the low load months (i.e. winter). A/E is requested to meet with the facility to discuss design & construction alternatives and progress at each of the design reviews as the A/E must design within the funding limitations. A/E shall furnish (4) sets of review materials along with calculations at each of the 4 (four) submissions -- (35%, 50%, 75%, 100%) The final submission shall include a cost estimate, final phasing plan, construction schedule, and submittal tracking log (see VA format). The final contract drawings shall be provided via both reproducible vellums and AutoCad diskette version 12 for windows as well as 40 sets of final documents (specifications and drawings) for prospective bidders. At completion A/E shall provide As-Built documents on Auto-Cad. Completion time is 90 calendar days. Selection will be based on the following criteria, listed in decending order of importance: (1) Specialized experience & technical competence in the type of work required, (2) Present proposed design approach for this project, (3) Describe your experience and capabilities, (4) Demonstrated success in prescribing the use of recoverred materials and achieving waste reduction and energy efficiency in facility design, (5) Team proposed for this project, (6) Cost control, (7) Estimating effectiveness, (8) Schedule control/capacity to accomplish work in the required time, (9) Proposed management team, (10) Location and facilities of working office(s), (11) Miscellaneous factors, describe awards received for design excellence, describe circumstance and outcome of any litigation you have been involved in over the last five years, indicate type and amount of liability insurance you carry. Area of consideration -- firms located within a 300-mile radius of Indianapolis, IN. Firms are to submit (2) copies of the SF 254 and SF 255 to "Contracting Officer (90C)" at the address listed above. The SIC code is 8711 and the related small business size standard is $2.5 million. This is 100% set aside for small business concerns. This is not an RFP. See Numbered Notes 1 and 24. See Note(s): 1, 24. (0036)

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