National Library of Medicine, Office of Acquisitions Management, Building 38A, Room B1N17, 8600 Rockville Pike, Bethesda, Maryland 20894

T -- PRESERVATION MICROFILMING", PART 1 -- PREPARING RARE BOOKS FOR MICROFILMING POC Daniel J. Hartinger, Contract Specialist, 301/496-6546 The National Library of Medicine (NLM) intends to contract on a sole source basis with Atlis Federal Services, Inc. for the preparation of materials for preservation microfilming of rare books, including artifactually valuable bound volumes, both brittle and non-brittle, and early bound manuscripts. Preservation microfilming requires consistent adherence to high standards for preparation, targeting, and updating of bibliographic records. Approximately 500 rare volumes will be prepared for microfilming under this contract over a 2-year period. All tasks shall be performed on-site at NLM in Bethesda, MD. The actual filming will be done offsite at a microfilming facility under a separate contract. The Contractor shall: 1) Search bibliographic utilities for titles to be filmed; 2) Perform page-by-page collation; 3) Determine appropriate preparation actions; 4) Produce various targets; 5) Program microfilm reels; 6) Inspect all work and correct all preparation errors; 8) Check-in filmed volumes; 9) Update NLM data files; 10) Monitor and control the overall preparation workflow; and 11) Perform rework as needed. Atlis Federal Services, Inc. staff are currently located on-site at NLM, and NLM does not have space or facilities to accommodate another contractor requiring similar facilities. Atlis staff have received extensive training in collation, book handling, the use of a tracking file, and the maintenance of NLM's data files, which is a highly complex process. Atlis has also designed and currently maintains a unique tracking system specifically for the performance of this project. Any other contractor performing similar operations would constitute a redundancy of effort and would create interference and inconsistencies. This notice of intent is not a Request for Proposals (RFP) nor is an RFP available. Substantial duplication of costs and effort make competition for this effort unfeasible. Telephone/fax requests will not be honored. See numbered Notes 22 and 26. (0051)

Loren Data Corp. http://www.ld.com (SYN# 0099 19980224\T-0003.SOL)